November HMIS Update
November 30, 2018
HMIS User Meeting
Hello!

Our last HMIS Users Meeting of the year will highlight the underutilized tools of Income and Non-Cash Benefits in our HMIS assessments. With more accurate/complete profiles for our clients, we can show our community's strengths and opportunities for more collaboration.

Let's tackle the New Year with the confidence to record and update this info! It's shows off your efforts with clients to access vocational education, jobs, disability insurance and more!
Our staff will also be there to answer your questions so bring any nagging data issues for us to troubleshoot together!

Join Us for our HMIS Users Meeting December 17th
Southern County Human Services Center
2501 Homestead Rd, Room D, Chapel Hill
1:45 pm - 2:45 pm
Check out our November HMIS Users Meeting materials for LSA correction support, Bed and Unit Inventory details, and our great Q&A discussion at the OCPEH website or NCCEH News Archive.
Tips, Tricks, and Troubleshooting
LSA Corrections - Target Zones!
We need your help to submit accurate and complete data for our CoC! Please respond to Data Center calls and emails as soon as possible to correct or confirm data.

Social Security Numbers
Unlike most elements, SSN is not accessible for corrections by users. Only System Admins at the Data Center can assist corrections here. SSNs flag as missing or errors when they are partial or accidentally mislabeled on the DQ dropdown question.

Homeless History Questions
Questions to help identify chronically homeless (CH) clients are required for all clients, even if you know they are not CH clients. Make sure that all five responses from paper forms are copied into HMIS. If you see a pattern of missing Homeless History questions, let the Data Center know and can help you consider workflow improvements

Housing Move-In Date (RRH and PSH only)
Enter Housing Move-In Dates through Interim Updates for the Head of Household. Remember, this data element is asking you for the date the client first slept in their new unit, not when the lease was signed.

Exit Destination
We've seen HUGE improvements in Destination data collection in recent years, but you can get an even better picture of outcomes when you follow-up with clients on where they stayed. Having trouble deciding what a client response means for HMIS? Keep our Exit Destination Guide handy for those interview!
Has your Funding changed?
The LSA report requires the Data Center to update and double check the Federal Funding for every project using HMIS. If your project has new sources or different sources of funding, we need to hear about it!

We also need your Grant Identifier for every contract annually. Please write the Data Center to help us keep HMIS up to date!
What's new for HMIS?
HMIS Training from MCAH (changed 11/8)
As you may have seen in our email update, MCAH's previous website is down. MCAH has created a new training website.
  1. Request a license from the Data Center Form
  2. Follow the emailed guide to the watch the correct Training Videos and pass the Quizzes
  3. Email the Data Center your MCAH Training certificates
Any new user is encouraged to call/email the Helpdesk with any questions about the process, the material, or the timeline for getting a new license. Let us know what you need!
HMIS@NCCEH Launch Update
Progress! We are now testing another version of our new system to see if all of the data we need is in the new site, nothing else! Please continue to enter data as usual until we are able to set a Launch Date. More details to be announced here.

What do you want from HMIS Training?
Part of our preparations for the HMIS@NCCEH launch is to develop our own suite of trainings for new HMIS users. Let us know what is most important to you through this short three minute survey.
Calendar
Make sure you have these events and deadlines on your calendar!

If you'd like training specifically for you or your agency, please submit a request with a two week window and what type of training you need here: NCCEH Data Center Training Request Form.
December 6 th -- HMIS Entry/Exit Training in Durham - Details [FULL - inquire for other dates]

December 14 th -- Longitudinal System Analysis (new AHAR) report submission deadline

December 17 th -- Orange HMIS Users Meeting - Google Calendar event

January 30 th -- Orange CoC Point in Time Count

HMIS@NCCEH Transition - Launch details here
As always, we are thankful for your dedication to clients and our entire community. We also hope you're taking good care of yourselves this holiday season - you can do the best work for clients when you have a chance to catch your breath!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org