|
Supply Chain Management News
February 2025
| |
|
Dear Campus Community,
Supply Chain Management (SCM) has important updates and upcoming events to share with you.
This month's features:
- New Punchout Catalog: Neta Scientific and Matheson Tri-Gas
- New: BearBUY Contracts for Transcriptions & Translation
- Coming Soon! Tango Punchout Catalog
- Coming Soon! Guide Me: Guided Intake
- Reminder: No Special Characters in Shipping Information & PO Line Description
- Scheduled BearBUY 25.1 Upgrade Release & BFS Spring Maintenance
- Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
- Supplier Expo 2024 Digital Guide
If you have any questions, don't hesitate to contact the BearBUY Help Desk at 510-664-9000 (options 1, 2) or bearbuyhelp@berkeley.edu for immediate assistance.
Go Bears!!
Thank you for your continued support,
Supply Chain Management
| |
| |
|
|
Punchout Catalog Supplier: Neta Scientific
and Matheson Tri-Gas
| | |
|
On Monday, February 3, 2025, Neta Scientific has a punchout catalog in BearBUY to make it easier for researchers to order lab supplies. | | |
|
Starting today, February 18, 2025, Matheson Tri-Gas will have a punchout catalog in BearBUY to make it easier for researchers to order research gases and related supplies. | | |
|
|
New: BearBUY Contracts for
Transcriptions and Translation
| |
|
A folder labeled Translations and Transcriptions has been added to Shopping Favorites under BearBUY Agreements. This folder includes three contracted transcription, translation, and sign language services suppliers. It is also viewable from the Office Supplies dashboard.
-
3Play Media: Video Captioning, Transcriptions, and Machine based translations
-
Linguabee: Providing sign language interpreters for in-person and video events.
-
United Language Group: Translation services, including verbal and written translations.
| | |
|
Tango (Gift Card) Punchout Catalog | |
|
On Monday, February 24, 2025, SCM is pleased to launch a new way to order digital gift cards for employees, students, and community members. We are partnering with Tango, a BHN company, to allow you to provide a digital reward link to gift recipients, allowing them to select which type of gift card they would like to receive. Digital reward links may be used for either allowable gift and recognition programs or research participation incentives (must be able to provide participant names and email addresses). Tango does not support physical gift cards at this time. No existing card programs (such as the Human Subject Card Program) are being discontinued and may continue to be used to support program needs.
Please take a look at the Tango Gift Cards Job Aid to learn how to navigate the Tango site and how to add custom messaging to the Tango Rewards links.
| | |
|
Starting Monday, February 24, 2025, the "Guide Me" Wizard offers step-by-step assistance for new and occasional BearBUY shoppers, helping them make compliant purchasing decisions. | |
This feature employs a rule-based Q&A format to direct shoppers toward the optimal procurement outcome. The Enhanced platform intuitiveness utilizes role-based questionnaires to assess the shopper’s needs and provides guidance and recommendations for the quickest purchasing path. This feature will undergo frequent updates for the next few months as we add new suggested suppliers based on user feedback. | | |
|
No Special Characters in Contact Information in Shipping Information and PO Line Description | |
|
POs with special characters (i.e., #, /, &, *) in the Contact Line in the Shipping Information will NOT be dispatched from BearBUY to BFS.
ONLY alphanumeric characters (i.e., a, b, c, A, B, C, 1, 2, 3) are allowed in the Contact Line in the Shipping Information and PO Line Description.
Prohibiting special characters enables supplier computers to read the contact information correctly.
For more information, please see the New Shoppers - Quick Reference Guide.
| |
|
Scheduled BearBUY 25.1 Upgrade Release
and BFS Spring Maintenance
| |
|
BearBUY:
As part of the Jaggaer 25.1 upgrade, BearBUY will be unavailable from Friday, March 14, 2025, at 6:00 p.m. PST to Sunday, March 16, 2025, at 9:00 a.m. PST.
The 25.1 upgrade release in BearBUY will go live on Monday, March 17, 2025. Documentation of new features and changes will be available on the Friday before the release and can be found on the BearBUY New Features webpage.
BFS:
BFS will also be performing scheduled Spring maintenance during this period. Please prepare for planned system downtimes and visit the Controller’s Office website for the 2025 BFS Maintenance Schedule.
| |
|
Bears that Buy Open Office Hours:
Here to Make Purchasing BEARable
| |
|
Please join us for our next remote office hour today, Tuesday, February 18, 2025, from 10:00 a.m. to 10:50 a.m.
We encourage you to submit topics of discussion and/or questions in advance in this Google form.
Just so you know – individuals from the Procurement, BearBUY Solutions, Account Payable, and BRS teams will attend to listen to your questions and provide information about purchasing at Berkeley. The Open Office Hours will be held every third Tuesday of the month from 10:00 to 10:50 a.m.
Instructions and Zoom URL:
| |
|
Please check out the Supplier Expo Digital Guide for more information: contract number, supplier contact information, new shopper quick reference guide, and BearBUY support/resources information.
The Supplier Expo Digital Guide will be available until February 28, 2025.
| |
Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
| |
Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
| |
Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
| |
Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
-
Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
-
Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
| |
SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
| |
Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
| |
Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
| |
Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
| | | | |
