Thank you for exhibiting at the SLAS2024 International Conference & Exhibition!
We are thrilled to welcome you to Boston! To ensure you have a smooth and successful experience, please take note of the following important information to be sure you "Know Before You Go" as an exhibitor.
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This information is provided to ensure that you have as much information as possible relative to expected attendance at this event so that you can plan accordingly for success in Boston, MA. Please reference last week’s communication for previously reported figures.
BY THE NUMBERS (as of January 30, 2024)
• We have more than 5,800 registered attendees. (28% increase over last week’s report.)
• 45% of registrants are from non-exhibiting companies. (Typically, this is a 50/50 split.)
• 1,150+ Exhibition Only registrants. (40% increase over last week’s report.)
• We have attendees from 43 countries registered for SLAS2024!
This is what we can provide at this time. We will continue to keep you updated weekly until we move into the Boston Convention and Exhibition Center.
You will receive one final pre-event update. Final numbers will be distributed by February 12.
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The following items are mandatory and will be strictly enforced:
Carpet/Flooring
All booths must have flooring. You can bring your own flooring or order from Freeman. Any booth that does not have flooring by Sunday, February 4 at 12:00 PM will have carpet installed at the exhibitor’s expense.
💡Tip: If you will be arriving after the cut-off time, and bringing your own flooring, be sure your booth administrator has completed the “EXHIBIT BOOTH: Flooring Selection” task so we know not to install carpet in your space.
Certificate of Insurance
All exhibitors must submit a compliant Certificate of Insurance (COI). Be sure to submit your COI in your exhibitor portal before move-in to ensure that you will be permitted to setup your booth and pick up badges. Compliant COI’s include minimum coverage of $1,000,000, SLAS listed as the additional insured, and must be valid during event dates.
Exhibitor Appointed Contractor (EAC) Form
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DISPLAY REGULATIONS:
ONSITE INSPECTIONS
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In-Line booths: maximum height 8ft permissible in the rear half of booth, 4ft height allowed in the front half of booth so as to not obstruct sight lines for neighboring exhibitors.
Island booths: maximum height is 20ft. Any hanging signs must be installed such that the top of the sign measures 20ft from the floor.
📌Note: All demonstrations or other promotional activities must be confined to the limits of the exhibit space. Each exhibitor is responsible for keeping the aisles near its exhibit space free of congestion caused by demonstrations or other promotions.
All booths must be properly installed, fully operational, and event-ready no later than 1PM on Sunday, February 4. Show Management will be walking the floor starting at 11AM for booth inspections to ensure that all booth displays meet the rules and regulations found in the exhibitor service kit and below.
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LABOR/UNION JURISDICTIONS |
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Material Handling
Exhibitors are allowed to hand carry one item, one time, in or out of the facility without having access to the loading dock. Hand-carried items are defined as one item that can be easily carried by an individual without the need for dollies or other mechanized equipment.
Booth Labor
Exhibitors are allowed to set-up and/or dismantle their own booths, provided that they use their own bonafide, full-time employees. No outside labor may be used unless ordered through the official service contractor or an approved EAC that is signatory to the Teamsters Local 25.
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Labor Rate Schedule
Straight Time (Mon- Fri):
8:00 AM - 4:30 PM
Over Time (Mon- Fri, All Day Sat.):
4:30 PM - 8:00 AM
Double Time
All Sundays and Holidays
💡Tip: Utilize weekday move-in as much as possible to save on labor costs
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Advance Warehouse: The Advance Warehouse deadline was January 25. Material arriving after January 25, 2024 will be received at the warehouse with an additional after deadline charge. Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 am - 4:00 pm. If required, provide your carrier with this phone number: (888) 508-5054.
Show Site Shipping: Freeman will receive shipments at the BCEC beginning February 1, 2024. Shipments arriving before this date may be refused by the facility.
💡Tip: Label every piece/box with the Freeman labels. UPS/FedEx labels can be vague and difficult to determine to which booth they belong.
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GETTING AROUND BOSTON AND THE CONVENTION CENTER
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ROAD CLOSURES 🚧
There will be access to the BCEC Loading docks coming off of the Bypass Road, but there will be no access to the docks from Cypher Street Via D Street. Signage will be posted to assist you with maneuvering these detours.
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TARGETED MOVE-IN
To ensure a smooth set-up process and better distribution of freight, exhibitors will have access to the exhibition hall based on the following targeted move-in schedule:
Thursday, February 1, 8:00 AM - 6:00 PM
600 sqft and above only
Friday, February 2, 8:00 AM - 6:00 PM
400 sqft and above only
1:00 PM - 6:00 PM
All booths
Saturday, February 3, 8:00 AM - 6:00 PM
All booths
Sunday, February 4, 8:00 AM - 6:00 PM
All booths
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EXHIBITION HOURS
📍The Exhibitor Services Center is located on the Exhibition Level 0 in East Registration (accessed through the back left of the exhibition hall).
EXHIBITION HALL HOURS *
Monday, February 5, 10:00 AM - 6:00 PM
Tuesday, February 6, 10:00 AM - 6:00 PM
Wednesday, February 7, 9:00 AM - 12:30 PM
*Exhibitors can enter the exhibition hall 2 hours prior to the exhibition opening with an exhibitor badge.
EXHIBITOR MOVE-OUT
Wednesday, February 7, 1:00 PM - 9:00 PM
Thursday, February 8, 8:00 AM - 12:00 PM
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EXHIBITOR LOUNGE HOURS
📍NE Lobby, level 0
Saturday – Tuesday: 9:00 AM - 5:00 PM
Wednesday: 9:00 AM – 12:00 PM
Refreshments will be served 9:00 AM – 11:00 AM and 2:00 PM – 4:00 PM daily.
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REGISTRATION & ACCESS INFORMATION |
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🕛REGISTRATION HOURS:
Friday, February 2, 12:00 PM – 6:00 PM
Saturday, February 3, 8:00 AM – 6:00 PM
Sunday, February 4, 8:00 AM – 6:00 PM
Monday, February 5, 8:00 AM – 6:00 PM
Tuesday, February 6, 8:00 AM – 6:00 PM
Wednesday, February 7, 8:00 AM – 2:30 PM
📍Registration is located on Meeting Level 1 in the North Lobby.
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REMINDERS:
⚠️Exhibitors may not pick up a colleague’s badge. Individuals must pick up their own badge and provide photo ID.
⚠️A non-refundable $199.00 fee will be charged for the replacement of lost, forgotten, or stolen badges. Replacements of damaged or Incorrect Badges will not be charged a reprint fee when the damaged or incorrect badge is surrendered at registration. A valid photo ID must be presented to obtain a reprinted badge.
⚠️Changes to registration/badge type must be done at Registration in the ‘New Registrations & Changes’ line.
🍴Exhibitors are welcome to eat any meals provided in the hall. Concessions will be available during setup starting on Friday. You can also find restaurants surrounding the BCEC.
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Exhibitor Appointed Contractors & Exhibiting Companies setting up will need to check in with security at the entrance of the exhibition hall or loading dock to receive an EAC wristband for access. Once companies have their offical SLAS exhibitor badge, they may use that for access to the exhibition hall.
Exhibitor Full Conference Registration: access to scientific podium presentations, exhibition, and more.
Exhibitor Booth Personnel: access to the exhibition and exhibitor tutorials only.
Only Exhibitors with GRAY or BROWN bars at the bottom of their badge will be allowed in the Hall during all installation and dismantle times.
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During the hours that the exhibition is officially closed, the hall will be locked, and a security guard will patrol the exhibit space. Reasonable precautions are taken to protect property, but Event Management cannot ensure persons' safety or property protection.
Event Management's objective is to implement reasonable measures designed to minimize the risk of loss of your property. However, because such reasonable measures cannot absolutely guarantee the prevention of loss, the facility, SLAS, and Freeman are not liable for any loss of merchandise or equipment from your booth before, during, or after the event. It is ultimately your responsibility to safeguard your exhibit.
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LEAD RETRIEVAL INFORMATION |
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🕛LEAD RETRIEVAL HOURS:
Saturday, February 3, 8:00 AM – 6:00 PM
Sunday, February 4, 8:00 AM – 6:00 PM
Monday, February 5, 10:00 AM - 6:00 PM
Tuesday, February 6, 10:00 AM - 6:00 PM
Wed., February 7, 9:00 AM - 12:30 PM
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📍Lead Retrieval support is located by the Freeman Exhibitor Services Center on the Exhibition Level 0 in East Registration (accessed through the back left of the exhibition hall).
Lead retrieval licenses may be purchased onsite at the desk.
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EXHIBITOR APPRECIATION RECEPTION |
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The SLAS International Conference owes its success to your invaluable participation!
We invite you to join the SLAS leadership and our professional team for a much-deserved end of day drink, snacks, and engaging conversation.
📅Tuesday, February 6, 6:00 PM to 7:00 PM
📍East-West Ballroom Foyer (3rd floor of BCEC)
Additionally, we will be sharing key event statistics. Limit two representatives per exhibiting company.
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MOBILE APP & EVENT SCHEDULER
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The SLAS2024 Conference App is the recommended means of accessing the schedule of events. There are no printed program materials onsite. Download the app by scanning the QR code.
Log in to your account by signing in with your email and the Registrant ID that was sent to you in your registration confirmation email. If you don't know it, click "FORGOT PASSWORD" in the upper right corner of the login screen.
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SLAS2024 is being held at the Boston Convention & Exposition Center -
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• Exposition Hall (Halls A - B1) – Accessed through the North Lobby of the BCEC
• Exhibitor Services Center/ Lead Retrieval Support (East Registration) - accessed through the back left of the exhibition
• Exhibitor Tutorials (Rooms 102 - 105, 151 - 154)
• Attendee/ Exhibitor Registration (North Lobby)
• Exhibitor Meeting Rooms (Rooms 156 - 158)
• Entrance to Exhibition Hall
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• Scientific Sessions
• SIGs
• Keynote Addresses
• Monday Night Celebration, Sponsored by Hamilton
• Tuesday, Fitness Activity: All Levels Total Body Workout
• Tuesday, Exhibitor Appreciation Reception
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SLAS2025 ONSITE SPACE SELECTION |
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On-site sales for SLAS2025, SLAS Europe 2024, and SLAS Symposia will take place between February 5 - 7 in the SLAS Sales Office which is located at the front of the exhibit hall just behind the SLAS booth in booth # 801.
If you cannot make your assigned appointment, you will be able to complete a proxy form. This form will allow the SLAS team to assign you a booth space during your appointment time.
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✨This survey will help SLAS to shape the future of sustainability at event programs taking into account your own company’s practices. This survey takes <5minutes to complete.
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SLAS is dedicated to fostering a greener and more sustainable future, exemplified by its commitment to implementing sustainability efforts for the SLAS2024 conference.
Recognizing the urgent need for environmental responsibility, the Society aims to reduce its ecological footprint, minimize waste and promote eco-friendly practices, ensuring that the conference advances scientific knowledge and contributes positively to the planet.
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Our Show Management Office is located within the exhibition hall in booth 801, behind the SLAS booth. Feel free to visit us should you need help, have a question, or just want to say hi. You can always call us or email after the show—no matter how you do it, we look forward to catching up with you.
For questions or concerns outside of Exhibition Hall Hours please email: SLASOps@discoversb.com or call 301-637-7855.
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If you have any questions, please contact us:
Email: SLASOPS@discoversb.com
Phone: 301-637-7855
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