SCM News2Use – January 2024

January 18, 2024 | supplychain@ucsf.edu

Apply for a P-Card for Amazon and Other Low-Value Purchases

UCSF staff now have access to use their Procurement Card (P-Card) for purchases in the UCSF Amazon Business account using a separate portal outside of BearBuy. An added benefit, P-Card holders also can buy gift cards in Amazon Business.

Read about what to do if you don't have a P-Card...

Travel-Related Cash Advance Best Practices

Supply Chain Management Accounts Payable shares best practices when requesting travel-related cash advances. Read more...

New SCM Training

Resources Coming

Supply Chain Management has been working on new training materials to help you navigate the buying process. The new resources will be announced in the coming weeks and will feature a series of BearBuy how-to videos, and a UC Learning course on understanding sole source and price reasonableness justification. Keep an eye on your inbox for the announcement.

Special Delivery: Logistics Moves Sculpture

Supply Chain Management Logistics recently was tasked with one of the most unusual move requests the department has handled. Read more...

Annual Survey for UC's Systemwide Travel Program

Read about the prizes and complete the UC Travel survey here...

Update on the Outbound Freight Program Retirement

New updates regarding the retirement of the Outbound Freight Program through Vantage Point Logistics are available. Read more...

Audit Reminds Us to Be Aware

UCSF Audit & Advisory Services reminds approvers to be mindful when approving reimbursements in MyExpense as well as P-Card and BearBuy purchases. Read more from Audit…

P-Card Reconciliation Dates

The Procurement Card Program reconciliation schedule and deadlines have been updated for the new calendar year. To view the new dates:

Visit Supply Chain Management Card Programs
Click the Card Programs button
Log in using your MyAccess credentials
Click Procurement Card Program
Scroll down to Resources and click Campus Reconciliation Schedule and Deadlines

Supplier Diversity Year in Review

The Supplier Diversity and Inclusion Program and Anchor Institution Mission office gives an overview of supplier diversity in 2023. Read more...

OnConference Nomination

UCSF Supply Chain Management’s Justin Sullivan, Associate Vice Chancellor and Chief Procurement Officer, is a finalist in the 2024 OnConference Icon awards. The Top 100 Supply Chain and Procurement Professional Award is peer-voted and winners represent some of the top supply chain and procurement professionals in the world.

For more information or to support Sullivan's nomination, read more...

TIPS & TRICKS2USE

MYEXPENSE

When I update the transaction date for a lodging expense on the details tab, it changes the dates I inputted for my lodging itemizations. Why is this happening?

When you make a change to a lodging expense’s transaction date after having created your lodging itemizations, a popup window will display asking if you want the change to be applied to your itemizations and allocations. Clicking on the Do Not Update button will keep the dates of your itemizations and allocations from changing. See examples here...

BEARBUY

There is an invoice that needs to be paid under a different funding source. Can I submit a BearBuy Change Order Request Form to update a purchase order’s (PO) funding/accounting codes?

The Change Order Request Form is only used to submit requests to modify a PO, not an invoice. Any change to the PO’s accounting codes will only apply to future invoices submitted on the order. If there is an invoice that is unpaid due to expired funding, contact the SCM Response Team for assistance. If the invoice has already been paid, your department’s financial team can complete a cost transfer journal.

View SCM Tips & Tricks

NEED HELP? Submit a ticket to the Supply Chain Management Response Team.

UCSF community (faculty, staff & students)
Suppliers and external customers

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