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Supply Chain Management News
January 2024
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Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- BearBUY Scheduled Downtime
- Coming Soon: Supplier Expo 2024 - Welcome to Bear(BUY) Territory
- Tax Season is coming!
- NEW! Eurofins Genomics Punchout Catalog
- New Cookie Licensee @ UC Berkeley
- Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
- NEW: Get Rolling with E-Bikes!
- REMINDER: Requisitions will be returned to submitter for missing Org Node
- REMINDER: Mail Services and Inbound Packages
- Interested in Using Upwork for Independent Contractors or Temporary Staffing?
If you have any questions, please contact the BearBUY Help Desk at
510-664-9000 (options 1, 2) or bearbuyhelp@berkeley.edu for immediate assistance.
Thank you for your continued support,
Supply Chain Management
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BearBUY Scheduled Downtime | |
BearBUY will not be available on Friday, January 26, 2024, from 6:00 a.m. - 6:00 p.m. due to regularly scheduled system maintenance on the integrated BFS and BLU systems. Visit the Controller’s Office website for the planned 2024 BFS maintenance schedule. Please prepare for planned system downtimes. If you have any questions, please contact bfsrelease@lists.berkeley.edu. | |
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Supplier Expo 2024
Welcome to
Bear(BUY) Territory
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Supply Chain Management will host the Supplier Expo 2024 - Welcome to Bear(BUY) Territory on Wednesday, April 17, 2024, from 10:00 .am. - 2:00 p.m., at the Pauley Ballroom in the MLK Student Union. Look out for exciting news about attending suppliers, campus departments, breakout sessions, and registration information. | |
This event is sponsored by: | |
Do you need help with various IRS tax forms issued by UC Berkeley? Please visit the Tax Reporting Contacts webpage. | |
NEW! Eurofins Genomics Punchout Catalog | |
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The Eurofins Genomics punchout catalog will be available starting Monday, January 29, 2024.
Check out this new catalog for your research/lab products and services needs!
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NEW! Cookie Licensee @ UC Berkeley | |
UC Berkeley now has a licensed cookie company, Sheena K Foods, LLC, dba Parker's Crazy Cookies (Supplier ID: 0000804237). We recommend departments should use them instead of using unlicensed bakeries. For more information, please visit their Parker’s Crazy Cookies website. | |
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Bears that Buy Open Office Hours:
Here to Make Purchasing BEARable
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Please join us at our next remote office hour on Tuesday, February 20, 2024, from 10:00 a.m. - 10:50 a.m.
As a reminder, representatives from SCM will be on hand to listen to your questions and provide information about purchasing at Berkeley. This will be held every 3rd Tuesday of the month from 10:00 a.m. to 10:50 a.m.
Instructions and Zoom URL:
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NEW: Get Rolling with E-Bikes! | |
For all UC Students, Staff & Faculty: We're thrilled to unveil a groundbreaking initiative born out of the UC UAW agreement — the new E-Bike Purchase Program! See the Pedal on for program details. | |
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REMINDER: Requisitions will be returned
to Submitter for Missing Org Node
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Starting Monday, December 18, 2023, requisitions that are missing the required Org Node for the Change Order Approver section will be returned to the submitter.
Please see the Job-Aid on how to add the missing Org Node.
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REMINDER: Mail Services and Inbound Packages | |
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As a reminder to campus, Mail Services located at 2000 Carleton Street (CARLE00255) is NOT a central receiving address or warehouse for packages and purchase orders. Mail Services handles postal mail (letters) only. They are not staffed to cross-ship packages to departments and packages sent to them by delivery services outside of the USPS are unattended. For your convenience, Supply Chain maintains a contact list of the Berkeley Receiving Locations that can receive packages for some departments. Please note that this list does not include all building locations as most departments and buildings operate with a desktop delivery model. If your building is not included on this list, please ship packages to your building and room number. The department receiving locations also do not have the resources to support re-delivery to departments outside of their region. If you cannot find your campus shipping address in BearBUY, please open a help ticket by emailing bearbuyhelp@berkeley.edu to have it added.
As a reminder, the WFHGENERIC Ship-to address code is ONLY allowed for use to ship items to your residential address under an employee's Work-from-home agreement. That address was created during the Pandemic to provide support for necessary IT and office supplies at the departments and continues to be available to support remote work operations. The WFH generic address may not be used for research supplies, research equipment, or as a free-form address to ship to any University building or third-party business.
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Interested in Using Upwork for Independent Contractors or Temporary Staffing? | |
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Check Out These Upwork Resources for Guidance!
Need More Help? Reach out to our dedicated Upwork team to help get your project started at ucberkeley-programteam@upwork.com or contact riza@berkeley.edu for inquiries and assistance.
Quick Tip: Our dedicated Upwork team will provide assistance throughout the entire process (crafting your job posting, vetting candidates, contract negotiation, and final deliverable)!
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
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Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
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Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
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Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
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