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Supply Chain Management News
March 2024
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Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- Supplier Expo 2024 - Welcome to Bear(BUY) Territory
- BearBUY 24.1 Upgrade Release
- NEW Feature: Missing Bill-To Address Warning
- NEW Feature: Supplier Search - New Experience View Enhancements
- Reminder: UC Procurement Portal is LIVE!
- Reminder: Tax Season is coming!
- Bears that Buy Open Office Hours: Here to Make Purchasing BEARable
- Save the Dates! Upwork Info Sessions Coming Soon!
If you have any questions, please contact the BearBUY Help Desk at
510-664-9000 (options 1, 2) or bearbuyhelp@berkeley.edu for immediate assistance.
Thank you for your continued support,
Supply Chain Management
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Supply Chain Management will host the Supplier Expo 2024 - Welcome to Bear(BUY) Territory on Wednesday, April 17, 2024, from 10:00 a.m. - 2:00 p.m., at the Pauley Ballroom in the MLK Student Union. Look out for exciting news about attending suppliers, campus departments, breakout sessions, and registration information. | |
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The Exclusive Supplier Expo Bag will be limited to the first 300 people that register online AND attend the event. The bag can be picked up at the check-in table and includes information and samples from our Gold Sponsors.
Supplier Expo Registration Form
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Boxed lunches (provided by Berkeley Catering) will be provided to those that registered AND submit their completed passport on the day of the event.
** This event is for University employees. Please bring your
Cal ID to the event. ID will be checked at the door. **
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This event is sponsored by:
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For more information, please visit:
Supplier Expo 2024
Check back for more up-to-date information.
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BearBUY 24.1 Upgrade Release | |
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The 24.1 upgrade release is live in BearBUY today, Monday, March 18, 2024.
To view the new feature releases, please visit the BearBUY Feature Updates webpage.
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NEW Feature: Missing Bill-To Address Warning Message | |
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Currently, shoppers cannot submit a cart if the Org Node (#1) and Shipping address (#2) are missing. Shoppers receive a warning message if any of the fields in the chartstring are missing (#3).
Starting today, March 18, 2024, shoppers will be warned that the Bill-To Address field is missing (#4):
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After the Jaggaer 24.2 upgrade in July 2024, shoppers will not be able to submit a cart if the Bill-To Address is missing.
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NEW Feature: Supplier Search -
New Experience View Enhancements
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With this release, the new experience for Supplier Search is no longer considered in Beta. Features that are standard with the classic (current) Supplier Search and other enhancements are available in the new experience.
Old View:
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A Choose Your Experience toggle button, located at the lower right-hand corner of the screen, will allow users to switch between the new and classic views at any time: | |
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UC Procurement Portal is LIVE!
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The UC Procurement Portal has officially launched to the 10 UC Campuses and Office of the President. Please bookmark this URL for easy access to Systemwide Procurement contracts, policies, news, training, events, and resources — all in one place!
Get to know the new site with a guided video tour and visual guide to the full range of content consolidated on this site. Don’t forget to login (top right corner) with your campus SSO credentials so you can see the full range of resources available to support you. Have fun exploring!
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Do you need help with various IRS tax forms issued by UC Berkeley? Please visit the Tax Reporting Contacts webpage. | |
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Bears that Buy Open Office Hours:
Here to Make Purchasing BEARable
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Please join us at our next remote office hour tomorrow, Tuesday, March 19, 2024, from 10:00 a.m. - 10:50 a.m.
As a reminder, representatives from SCM will be on hand to listen to your questions and provide information about purchasing at Berkeley. This will be held every 3rd Tuesday of the month from 10:00 a.m. to 10:50 a.m.
Instructions and Zoom URL:
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Save the Dates! Upwork Info Sessions Coming Soon! | |
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Have you heard of our Upwork program and would like to learn more about it? Supply Chain Management is pleased to announce three (3) different informational sessions on Upwork that are coming soon!
Please save the following dates and register to attend:
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Monday, April 15, 2024, from 10:00 AM to 11:00 AM: The Accounts Payable Training Session will include an appearance from Supply Chain Management to talk about Upwork and how it can help departments looking for independent contractors or temporary staffing.
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Wednesday, April 17, 2024, from 10:00 AM to 2:00 PM: The Supplier Expo 2024 - Welcome to Bear(BUY) Territory will include a breakout session hosted by Upwork. Upwork is one of the blue sponsors for this in-person event!
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Wednesday, May 8, 2024, from 1:30 PM to 2:30 PM: In case you cannot make it to the sessions above, you can attend the Virtual Info Session that will be hosted by Upwork!
For questions and assistance with Upwork, please contact Riza Casal at riza@berkeley.edu.
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Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
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Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
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Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
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Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
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Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
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Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
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SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
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Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
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Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
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Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
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