Annual General Meeting

Tuesday, October 10, 2023

Starting at 6:30 pm

Killiney Beach Community Hall

516 Udell Road, Vernon BC

Current North Westside Community Association members, residing from Westshore Estates to and including La Casa Resort are encouraged and welcome to come out and have your voice heard through your vote. Memberships will be available for sale prior to the meeting at 6:00. If you would like more information please click:

The NWCA is a group of community volunteers that are elected to a twelve member Board. We provide our taxpayers with a forum to promote and enhance the quality of life in our Communities.

We strive to promote and protect the interests of our Communities, and endeavor to build Community interaction through involvement of its members.

We are charged with responsibility to maintain and administer the operations of Killiney Beach Community Hall and Annex to the benefit of the members of the Association.

The following are the Executive and Director seats available. 

Please email nwcaonline.ca@gmail.com if you would like

to have your name added to the ballot.  Thank you!

** represent current roles in need

Members shall elect the Executive NWCA Officers which are the President, Vice President, Secretary, and Treasurer yearly at every AGM. These are 1 year terms. ** Denotes vacant roles in immediate need. 

President:

Executive position for 1 year term

• Provide leadership for the organization and collaborate with other directors.
• Build and maintain relationships with external partners and stakeholders.
• Handle conflict resolution within the organization.

Vice President:

Executive position for 1 year term

• Support daily operations and collaborate with other directors.
• Act as backup leader in the absence of the President.
• Supervise the activities of committees and ensure alignment with organizational goals.
• Lead special projects that contribute to the organization's strategic objectives.

**Secretary:

Executive position for 1 year term

• Maintain accurate records of meetings, decisions, and important documents.
• Prepare meeting agendas and record minutes.
• Facilitate effective communication among board members and stakeholders.

Treasurer:

Executive position for 1 year term

• Manage financial transactions, recordkeeping, and financial resources.
• Develop budgets that align with the organization's goals.
• Explore and apply for grants to secure additional funding.

The remaining number of Directors elected shall number at least 6(six) and no more thank 8(eight). Directors will hold office for 2(two), one-year terms with the objective of only 50% Directors occurring in each year thereby ensuring continuity on the Board. ** Denotes vacant roles in immediate need. 

Parks & Recreation Director:

Director position for 1 year term

• Monitor the condition of local parks and take steps to improve them.
• Identify opportunities for community engagement and lead initiatives.
• Plan and coordinate recreational activities for the community.

Community Hall Director:

Director position for 2 year term

• Oversee the operations, maintenance, and improvements of the community hall.
• Manage rental agreements and provide exceptional service to users.
• Coordinate maintenance and other relevant upkeep.

**Activities Director:

Director position for 2 year term

• Organize and execute various community activities.
• Collaborate with other directors to enhance community engagement.
• Plan and oversee the execution of "Music in the Park", "SoundLab" and similar initiatives.

Library Director:

Director position for 2 year term

• Manage the operations and activities of the community library.
• Foster a welcoming and educational environment for library users.
• Plan and execute functions for library users, youth groups, and other community groups.

Community Participation Director:

Director position for 2 year term

• Manage volunteer recruitment and engagement efforts.
• Oversee community involvement initiatives, programs, and projects.
• Collaborate with other directors to enhance community engagement and participation.

Directors remaining in their seat for their second year:

• Clayton Kam - Sports Director

• Paige Taylor - Events Director

• Scott Graham - Director

• Communications Director seat abolished

Executive

President - Joshua Galloway

Vice President - Mat O'Flynn

Treasurer - Connie Rauch

Secretary - Vacant

Directors

Activities Director - Vacant

Parks and Recreation Director - Sarah Dudar

Community Hall Director - Brandy Allison

Library Director - Andrea Kveton

Community Participation Director - Sheila Brown

If you are wanting to be part of the 2024 NWCA Board and are interested in putting your name on the ballot please click here to contact Joshua Galloway

1.     Registration & Refreshments (6PM)

2.     Call to Order (6:30PM)

3.     Attendance

4.     Opening Remarks

5.     Approval 2023 AGM Agenda

6.     Invited Speakers – RDCO Area Director Wayne Carson

7.     Adoption of Minutes from the October 3^rd, 2022 AGM

8.     Chair’s Report

9.     Treasurer’s Report and Approval of 2024 Budget & 5-Yr Plan

10.  Director Reports

11.  Election of Board of Directors

a.     Election of Officers: 4 Executive Officers (1 Year Term)

i.   President

ii.  Vice President

iii. Secretary

iv. Treasurer

b.     Election of Directors: 5 available (1 Year and 2 Year Terms)

i. Parks & Recreation Director (1 year term)

ii. Activities Director (2 year term)

iii. Community Hall Director (2 year term)

iv. Library Director (2 year term)

v. Community Participation Director (2 year term)

12.  Appointment of Audit Committee (2 Members) (1 Year Term)

13.  Community Engagement

a.     Q&A / Open Forum / Community Priorities

14.  Closing Remarks

15.  Adjournment

Communication Volunteer:

Administrative support for NWCA Board

• Develop and execute strategies for communicating the organization's actions and updates.
• Prepare engaging newsletters using Constant Contact and ensure the organization's website is up-to-date using Wix.
• Support marketing efforts (create all posters for web and print) to promote the organization's mission and events.
• Manage board gmail accounts.
• Manage and update Facebook social media page.
• Answer and direct all inbound messages to appropriate group or director from admin and communications gmail account.

Volunteer Driver:

For the Good Food Box Subscription

We are looking to be a monthly pickup location at Killiney Beach Community Hall for North Westside Community members that subscribe to The Good Food Box.

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Driver will need to pickup multiple boxes

that will be needed to fulfill subscribers orders. 

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Volunteer will need to pickup on these Thursdays from All Saints Anglican Church, 3205 27 St, Vernon, BC, V1T 4W8

Note Parking Lot access is on 26th St

Pick up Hours: 8:00 am – 10:00 am

Distribution Day: Third Thursday of the Month and deliver to Killiney Beach Community Hall where additional volunteers will sort and ready for distribution from 12pm to 2pm.

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Please contact Andrea and her team at the North Westside Community Library at librarynwca@gmail.com to sign up!

Equipment Repair & Maintenance:

Westshore Estates Community Park

Are you looking for a meaningful and rewarding volunteer position to help our community's kids? Look no further than NWCA!

We are currently seeking handy volunteers to help maintain and repair the equipment shed at Westshore Estates Community Park.

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Regular checks and repair of equipment is what we need most as there are many bikes that need simple things such as seats tightened, air added to the tires, etc. Please contact our Sports Director Clayton Kam at SportsNWCA@gmail.com for more details and to make arrangements! Most tools will be provided and you will be responsible for your own transportation to and from.

It's a great opportunity to give back to our community and the kids sure appreciate it! The shed is open all the time and works on the honour system but we need YOU to keep it in order!

Wolfpack Sports Soccer Coach:

Westshore Estates Community Park

Are you looking for a meaningful and rewarding volunteer position to help our community's kids? Look no further than NWCA! We need a soccer coach!

The Wolfpack Sports Club seasonally meets Wednesday evening from 6:00pm to 7:00pm on Cantryn Field at Westshore Estates Community Park.

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All equipment is provided and all you need to do is show up 10 minutes before practice to bring out the equipment. Practices are very informal and sports are on a rotating basis with baseball.  Coach Clayton on baseball nights covered but you are welcome to join! 

Please contact our Sports Director Clayton Kam at SportsNWCA@gmail.com for more details and let's get kicking! We will require and will cover the cost of a criminal record check as this is required for this role.

It's a great opportunity to give back to our community and we, the kids, and all the parents sure do appreciate it!  

516 Udell Road, Vernon BC, V1H 2G2

www.nwcaonline.ca