Upcoming Deadlines

A020 Data Quality Monitoring Report Has Concluded!

A020 Data Quality Monitoring Report

Thank you to users who have submitted their A020 Data Quality Monitoring Reports!

After the FY24 Data Standards Updates, we worked to correct any report errors affecting the A020 report. You can view the most recent report error updates in the A020 Data Quality Monitoring Report - Submission Deadline email.

Users who have not yet submitted their HMIS participating projects will still need to submit using the Data Quality October 2023 Submission link once your reports are complete and accurate.

We are now in Phase 2 of the FY23 Data Corrections which means the data center will begin sending out any lingering corrections to users. These errors either need to be corrected or confirmed as correct by the agency. See additional information in the timeline image below.

Past training on the A020 report can be found on the Data Center News Archive page:

Federal Fiscal Year 2023 Data Corrections

Your agency's HMIS data is critical to the Longitudinal System Analysis (LSA) and System Performance Measures (SPM) reports due to HUD this Fall. To make sure your agency and CoC performs well in competitions, we need your help to review and correct data before Thanksgiving.

Phase 1 Regular A020 Data Quality Plan Submission

The first phase is to give you and your agency time to correct your data yourself. You know what is accurate for your clients best!

Phase 2 Corrections Sent by the Data Center

After your agency submits their A020 reports, the Data Center will review all three CoC's data and find the issues that remain. Some errors can only be seen at the system level and will be new to you. If you accidentally forgot any corrections in October, those may be required as well. Phase 2 will be due before Thanksgiving by November 22nd.

HMIS@NCCEH System Changes

Sexual Orientation Guideline

As part of the FY24 Data Standards, users will now need to ask and record adult clients Sexual Orientation in HMIS. However, users have questions about why they have to document this new element.

HUD aims to receive better data on the LGBTQ+ population. Based on information received from surveys and youth programs, Gay, Lesbian, Bisexual, and other members of the Queer community have a 2 times higher rate of homelessness than the general population.

Asking adult clients in PSH will help stakeholders better understand the LGBTQ+ experience in our system. Additionally, it may help you better serve clients by talking about a critical part of their identity!

Research on homelessness among Adults in the US can be found at the UCLA Williams Institute [link to https://williamsinstitute.law.ucla.edu/publications/lgbt-homelessness-us/].

Keep in mind that, like other identity questions, this information can be sensitive and should be kept confidential. Clients may decline to answer. It's up to you to build and keep the trust that you develop with clients!

Systems Updates Meeting Time Change Survey

Several users have indicated that they cannot attend our meeting due to a conflict with the monthly ESG meeting. As a result, we have developed a survey with new dates and times to start in January 2024. This will allow users to select the most convenient & times to suit their schedules.

Use the 2024 Systems Updates Meeting Dates & Times Survey to complete your response.

White Flag Shelters

Its time again to start preparing your White Flag shelters for clients seeking shelter from the cold temperatures.

Agencies who will be providing their community with white flag shelters this year, will need to fill out the New Project Request Form so we can begin building the projects in HMIS.

Make sure to also fill out the Bed & Unit Inventory Update Form to notify us of how many beds & units your white flag shelter will have or any changes to your current projects. This is important information for PIT/HIC night reporting.

Enrollment Coc

Durring the FY24 Data Standards Updates, Wellsky has made an error in client requirements for Enrollment Coc. Currently reports are flagging for children who do not have their Enrollment Coc entered. As a clarificationEnrollment Coc should only be required to be recorded for HOH clients and not children within the household.

This is an error that Wellsky is working to fix. We do not currently have an estimate on when this fix will occur but will notify users once it is complete.

Training & Resource Round-Up

System Updates Meeting

Agency Admins should attend the monthly meeting on the second Tuesday to stay on top of all things HMIS. This is your Agency's monthly HMIS meeting to get updates, escalate problems, and give feedback.

Your Next System Update Meeting: November 14th!

For details and registration, go to NCCEH's calendar event.

10:30 -11:30 am
Join Zoom meeting

Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.

If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings.

ZenGuide Knowledge Base

If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us

The HMIS@NCCEH Zenguide is where you can find tip sheets, guides, and other written tools all in one place!

There are already 93 articles published! You can find instructions for how to run your ESG-CAPER and CoC-APR reports, how to update sub-assessments like Income, and how to manage Households!