Welcome to the Office of University Compliance Summer Series! We will share key information, reminders, and resources periodically throughout the summer.
This week's topic is Records Management.
Records and Information Management at UConn Health
As a state agency, UConn Health follows records disposition rules established by the Office of the Public Records Administrator of the Connecticut State Library. Summer might be the perfect timeto declutter your space by disposing of old records.
In most cases, we do not need to keep records forever. Rather, ask yourself the questions listed below to make decisions about what to keep (and what to toss!)
1.Do I still need this record? If yes, keep it! If no, go to step 2.
2.Is this record the “official record copy” or a duplicate? If it’s a duplicate and it's no longer needed, destroy it. If it’s the official record copy, go to step 3.
3.Does the age of this record meet the minimum requirement on the state’s records retention schedule? If no, retain the record. If yes, go to step 4.
5. Upon receiving approval, please destroy the records, taking care to shred any documents that are sensitive. For example, shredding should be the method of destruction for student, patient, payroll, and procard records.
At times, the records destruction process can be a bit more involved than the steps above. If you need additional guidance, please contact your Records Management Liaison Officer.
