How to Save Time on Injury/Illness SSO Reporting in CAPSIS
Reporting injuries and illnesses, even if they only require first aid to treat, is important for identifying trends that may help us improve member experience at CAP activities. CAPR 160-2, states that "...SSOs... must be recorded in CAPSIS as soon as possible but not more than 48 hours after the SSO or after discovering evidence of an SSO." The 48 hours calculation is based on the date the record was initiated, not the date it was submitted.
DID YOU KNOW? SSOs can be recorded and saved without having to be submitted immediately which allows the initiator to enter additional information in the record at a later time. For example, rather than submit multiple records for first aid only injuries and illnesses, a single record can be initiated, saved (but not submitted), and additional individuals added at any time during the activity. The record can then be submitted with all individuals listed at the end of the activity. The date of occurrence can be entered as the date of the first SSO entered.
DON'T FORGET! CAPSIS is not designed as a means of email or phone notification to commanders or to NHQ. You may still need to notify members' commanders of injuries and illnesses by phone.
Check out: CAPSIS Resource Page
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