RSVP For the Travel & Expense Expo for an Extra Chance to Win Prizes and for DMV REAL ID and Passport Processing Appointments!

The Travel Expo is Thursday, August 3, 10 am - 2 pm in Newcomb Hall Ballroom.

This event includes a vendor fair that showcases nearly 40 contracted Travel & Expense suppliers. There will be sessions about TravelUVA, Workday Expenses Q &A, and T&E Jeopardy! There are fantastic prizes this year including hotel stays, a wine tour, and airline tickets. Come have an enjoyable day learning all about Travel and Expense at UVA!

New Security Pop-up In Christopherson Business Travel's AirPortal

A new security pop-up has been added to CBT's AirPortal for you to verify that the name in your traveler profile matches the name on the identification you will use to travel. This will pop up the first time you use the system and then once every 365 days.

Tips for Summer Car Rentals

• Book in advance through TravelUVA with one of UVA’s contracted vendors.
• Join/ use frequent traveler programs for free upgrades, preferred service, and other benefits.
• Contact travel@virginia.edu if you are having trouble booking one-way rentals. We will try to assist.

Passport Expiration Dates

Please be aware that many countries require that your passport be valid for at least three and often six months beyond your intended dates of travel. Be sure to check your passport expiration dates when booking your trip.

Passport processing times have been delayed due to unprecedented demand so keep this in mind if you need to renew your passport.

Visit U.S. Department of State for more information.

Airline Tickets Booked Directly With an Airline on a T&E Card

Airlines may require travelers to produce the credit card used to purchase tickets at check-in if tickets were purchased directly through the airline. This is not a requirement for tickets booked through TravelUVA/ Concur and Travel Management Companies such as Christopherson Business Travel. If a traveler's ticket is purchased using someone else's T&E card this could be problematic. Please consider this when purchasing airline tickets.

Workday Expenses Updates

Expense Item Added:

• Other Computing Equipment, Non-Capital (less than $5000/unit)

The Expense Item Descriptions page on our website is up to date, reflecting all changes.

For questions about Workday Expenses, please contact askfinance@virginia.edu.

Workday Expenses Assistance Available

Workday Expenses Training and Quick Reference Guides (QRGs) are available.

Sign up for 1:1 Help with a Trainer.

Do you know your Ambassador? They are subject matter experts, not only in Workday Expenses but also in policies and procedures specific to your area. They are there to help you with any questions you may have. Ambassadors are your first level of contact and can help you navigate the expensing process quickly. Before contacting askfinance@virginia.edu, we encourage you to contact your Ambassador first (use our Ambassador Search if you need help finding yours). They are ready and able to help solve your problems!



Unused Ticket Credits as a Result of COVID-19

Please email Travel@virginia.edu for more information before purchasing a new airline ticket. The University has many tickets that were canceled due to travel restrictions put in place due to COVID-19. There may be unused ticket credits in your department that can be used for your travel.

• American Airlines tickets issued in 2022 and 2023 will be valid for 12 months from the original ticket issue date.

• Wholly unused United tickets purchased between May 1, 2019, and December 31, 2022, are now valid through December 31, 2023. Tickets issued on/after January 1, 2023, will be valid for 12 months from the original ticket issue date.

• On Delta, all wholly unused tickets purchased in 2022 or earlier can be rebooked through December 31, 2023, for travel throughout 2024.

*The TravelUVA team sent updated reports of unused tickets to each MBU in early June. Please let us know if you have any questions by emailing Travel@virginia.edu.

International Travel Registry: Ensure your trip is reimbursed

Faculty and staff are required to register their international UVA business travel through the University's International Travel Registry per the Faculty and Staff International Travel Policy. This registry has been put in place to keep our international travelers safe in case of an emergency and automatically enroll them in the CISI International Health and Emergency Assistance Program. 

CISI Coverage is now only available to those travelers who have registered their travel through the International Travel Registry. The blanket policy that previously covered every international employee traveler automatically is no longer in place.

The University may refuse to fund or reimburse any expenses connected with University-Related International Travel that have not been added to this registry. It is good practice to register travel when reservations are made. This is especially important for airline tickets and other travel arrangements booked using a T&E Card.

Please email Travel@virginia.edu with any questions.