Road America 2023 - Staging & Load-In
Road Am Staging & Load-in

Below you will find all the information you need to arrive, stage & load-in for this weekend! Please ensure you read this in its' entirety and share with everyone attending this weekend with you including truck drivers, crew, drivers & family.


EVERYONE'S COOPERATION & PATIENCE WILL BE REQUIRED FOR THIS TO WORK WELL.

CRITICAL NOTES:

PERSONAL VEHICLES WILL NOT BE ALLOWED IN STAGING AREA EXCEPT TO PICK UP / DROP OFF DURING STAGING HOURS. Please plan your arrival and logistics appropriately.

Personal vehicles MUST park in the designated areas during load-in. Once load-in is complete, personal vehicles may move where ever they like. Managing personal vehicles is critical for us to complete load-in in a timely manner - your assistance is appreciated.

PLEASE ENSURE YOU'VE FORWARDED THIS MESSAGE TO ALL OF YOUR DRIVERS, CREW AND GUESTS!
Arrival & Staging

NO TRUCKS / TRAILERS MAY ARRIVE UNTIL
8:00 AM CDT on Thurs 5/11/23.

ANY TRUCKS OR TRAILERS DROPPED ANYWHERE ON THE PROPERTY BEFORE 8:00 AM ON 5/11 WILL BE TOWED OFFSITE AT OWNER'S EXPENSE.

Enter the staging area per the graphic below. Registration will open at the registration building as soon as possible, but travel delays can and do happen, see supplemental rules for registration times. Tech will open in the tech building once inside the facility.

You can see a diagram of the staging area below, subject to adjustment depending on weather and other factors.

IF YOU ARRIVE AFTER "DARK" ROAD AMERICA WILL NOT ALLOW YOU TO LOAD YOUR TRUCK/TRAILER INTO THE PADDOCK FOR "SAFETY REASONS". THIS IS A ROAD AMERICA POLICY AND WE ARE TOLD THIS IS NON-NEGOTIABLE. IN THIS CONDITION YOU WILL NEED TO LEAVE YOUR RIG IN THE STAGING LOT UNTIL THE NEXT MORNING. IF YOU ARRIVE BY 7:00PM WE WILL ENSURE ALL RIGS ARE THROUGH THE TUNNEL BEFORE DARK, ARRIVAL AFTER 8:00PM WILL NOT GUARANTEE ENTRY.
Credentials

MUST CHECK IN WITH WRL BEFORE ENTERING THE TRACK

BEFORE ENTERING - You will need to sign the Road America Digital Waiver & WRL Paper waiver at the staging area/registration. MAX TRACK ATTENDEES MUST RESIGN BOTH WAIVERS FOR THE WEEKEND WITH WRL.

CREDENTIAL TIMES
Thurs 9AM - 8PM REG BUILDING
Friday 7AM-5PM REG BUILDING
Sat 8AM-5PM REG BUILDING
Sun 7AM-12PM REG BUILDING
Load-in

Load-in will begin at 2PM CDT on Thursday 5/11/23 Thanks to Max Track Time!

BE READY AT YOUR TRUCK NO LATER THAN 12:30 PM

Load-in will begin sometime between 2:00 and 3:00 PM - please be ready to move no later than 1:30 pm. If you arrive after load-in begins, please line up at the main gate as shown on the diagram below.

Max Track Time is letting us load in at 2 PM, PLEASE be respectful, leave plenty of room for them to operate and prepare to be flexible if they happen to be parked in a reserved garage spot, which may require you to wait to park in your spot until they vacate.

Upper Paddock: If you chose to paddock in the upper paddock by purchasing upper paddock parking during registration, you will be directed to that area. NO OTHER TRUCKS MAY PARK IN THIS AREA. If you have trailers that will not be used during the weekend please drop them in the grass parking area. We will attempt to pit your team near pit out if you choose to work out of the upper paddock.

Garages: If you purchased a garage you will be directed into the 16' wide parking space associated with the garage you rented. THERE IS ONLY ONE SPACE PER GARAGE - additional vehicles must be parked elsewhere in the main paddock or lower paddock. If you have trailers that will be unused during the weekend please drop them in the grass parking area. Your pit assignment will associate with garage area.

Lower Paddock: The pit lane fence will be labeled with signs that associate with pit stall #s, showing their location. We will be releasing pit stall assignments before load-in no later than 5/11/23. Trucks will be directed towards the general area of their pit stalls. You may not be directly behind your pit stall but you will be close. We believe there will be ample room for all teams in the lower paddock, but teams may overflow into the Main Paddock once lower paddock is full, or may park there by choice if they prefer that area.

Note: this process may change slightly depending on factors like weather or early paddock availability, we will communicate any changes via email or text.
Paddock & Parking Map

Use this for reference as you determine where to park based on rig size and paddock needs, depth of each area is marked below.