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HMIS@NCCEH Updates

January 2025

Upcoming Deadlines

2025 Point in Time and Housing Inventory Count

Sheltered & Permanent Housing Projects


PIT/HIC night counts will be conducted at the end of this month!


Agencies will need to conduct a count of all clients in a shelter on a specific night in January. Agencies PIT HIC night will take place on the following days:


  • Durham and Orange CoCs’ PIT HIC takes place on Monday, January 27th
  • NC BoS CoC PIT HIC takes place on Wednesday, January 29th


Users should prepare by:


Users can view the HMIS Point-In-Time & Housing Inventory Count Process to familiarize themselves with the PIT/HIC process.


All PIT submissions are due by February 5th!


RRH, PSH, and OPH Projects

  • Run and submit an accurate D006 - 0628 HIC Supplement Report.


ES and TH Projects

  • Run and submit an accurate D007 - 0630a Sheltered PIT Report.


Submission Links



Confirmation on all project details will be due February 21st. Please be prompt in your response to all data center emails regarding PIT/HIC reporting.

Unsheltered & Non-HMIS Projects



Contact your CoC Lead directly for questions and to get involved.


HMIS@NCCEH System Changes

HMIS 2025 Year at a Glance

2025 will be an exciting year full of new learning opportunities. This calendar provides a small snapshot of important dates taking place throughout the year. Dates are subject to change.

Training & Resource Round-Up

Unsheltered Data in HMIS Training

December's training on Unsheltered Data reviewed how to enter and manage data on unsheltered clients in HMIS.


Main takeaways of the training were:


  • Engaging with humility
  • Entering clients in Street Outreach
  • Entering client's Current Living Situation
  • Exiting Inactive clients


Review the Training Slides and Recording for more information


View our News Archive page for more past trainings


System Updates Meeting

Agency Admins should attend the monthly meeting on the first Wednesday to stay on top of all things HMIS. However, all are welcome to join. This is your Agency's monthly HMIS meeting to get updates, escalate problems, and give feedback.


Your Next System Update Meeting: January 8th!

For details and registration, go to NCCEH's calendar event.


Agency Administrators, Program Managers, and Supervisors are expected to attend. Agency representatives must share this important information internally with colleagues.


If you missed one, recordings and materials are posted on the News Archive under HMIS System Updates Meetings. Additionally, if your agency representative reviews the System Updates video recording, please email hmis@ncceh.org, as we will make sure you are counted on the attendance form.


The first Wednesday of the month at 10 will be the set date and time for future System Update Meetings in 2025! We will not be revisiting the date and time for this year.

ZenGuide Knowledge Base

If you haven't yet, bookmark this link! https://ncceh.zendesk.com/hc/en-us

The HMIS@NCCEH ZenGuide is where you can find tip sheets, guides, and other written tools all in one place!


There are already 95 articles published! You can find instructions on how to run your Hashed HMIS CSV & EVA reports, how to update sub-assessments like income, and how to manage households!


Featured Articles:


Please keep searching for answers - that helps us identify the next articles to create!

Reminders

Save the Dates:


  • Wednesday, January 8th: HMIS Systems Updates Meeting 10-11am
  • Wednesday, January 15th: PIT/HIC Training 10-11am
  • Monday, January 27th: Durham & Orange PIT/HIC Night
  • Wednesday, January 29th: Balance of State PIT/HIC Night
  • February: NCCEH Updated Website
  • Wednesday, February 5th: HMIS Systems Updates Meeting 10-11am
  • Thursday, February 6th: PIT/HIC Reports Due
  • Saturday, March 1st: A020 Data Quality Monitoring Report Submissions Due
  • Wednesday, March 6th: HMIS Systems Updates Meeting 10-11am
  • Wednesday, March 19th: Monthly Training 10-11am


New to HMIS or missed a meeting?

Make sure to check out our News Archive page or the ZenGuide Knowledge Base for links to past email updates and user meeting slides or recordings.

Send Helpdesk an Email
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org