Below are the current HUD published regulations and guidance for FY2022 (which begins Oct 1, 2021), which can be used to guide the expectations to follow for creating and maintaining an HMIS comparable databases:
This document reviews the process to be taken to determine if an agency or project is required to use HMIS or an HMIS Comparable Database.
This tool can be used to measure compliance, but rather to ensure that the vendor provides software that meets the minimum privacy standards and data collection/reporting requirements in addition to meeting the needs of the community.
This guidance sets forth the requirements of HUD for all HMIS enrolled and HMIS comparable agencies as it pertains to privacy and security standards. This includes software security, data security, client privacy, and grievance rights.
This guidance sets forth requirements of HUD as it pertains to data collection. It can be used to help users understand the data elements that are required to meet participation and reporting requirements established by HUD. THESE NEW STANDARDS BEGIN 10/1/2021.
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Interactive Tool - This site is helpful for looking up individual questions.
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FY2022 HMIS Data Dictionary - This guidance is designed for vendors and agency system administrators to identify the data elements required and understand the function and specific use of each element.
This guidance specifically outlines data collection for the Emergency Solution Grant (ESG) Program and should be reviewed by any project receiving ESG dollars. It explains what data is to be collected and how it should be collected.
This guidance specifically outlines data collection for the Continuum of Care (CoC) Program and should be reviewed by any project receiving CoC dollars. It explains what data is to be collected and how it should be collected.
This guidance explains how the federal Annual Performance Report (APR) for CoC funded projects and the federal Consolidated Annual Performance and Evaluation Report (CAPER) for ESG funded projects, should be programmed to meet HUD’s standards. This tool should be reviewed by agencies, and their vendors.
If your agency is CoC funded for coordinated entry activities, these separate reporting programming specifications are required for Coordinated Entry APRs.