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Wednesday March 23, 2022
Dear John,
Later this year, IMRF will go live with our new pension administration system which includes upgraded web portals for both members and employers. This is the result of a multi-year initiative to modernize the technologies and processes we use to administer the pension fund. The replacement of IMRF’s Employer Access website is a major part of our broader modernization effort.
In October, we plan for you to be using IMRF’s new system to process all current transactions, such as reporting monthly wages and enrolling/terminating members. You will also use the system to execute other IMRF-related tasks that you do not do today, as well as having access to additional tools and information.
IMRF is planning for this to be a smooth transition for you. Because the file you currently use to remit member wage and contribution information will no longer be accepted by our system once we go-live, IMRF has been working with the service provider your employer identified to create the new Wage Report file you will need. Our goal of working with your provider is to better assist you in the transition to our new systems. These activities, related to submitting your IMRF Wage Report data collection in our upgraded web portals, are to make the execution of this critical process similar to, or maybe even easier, than it is today. When it is time to submit your employer Wage Report, you will simply upload the file and then validate (addressing any warnings or errors, as needed) and review it, before you finish by sending the information to IMRF. As part of this process, in the 2nd quarter we will test these files to ensure your employer will be ready for our system upgrades.
IMRF will keep you informed. As we work through the final stages of the project, we will keep you updated with project related information and the final implementation date. For now, we can share the high-level timeline shown below.
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