September 2021 HMIS Updates
September 2021
Upcoming Training and Resources
Required Data Standards Training!
Computer screen with comment boxes
Your September HMIS Users Meeting is being converted into a Data Standard Training. You have three live training options for learning about the changes to HMIS Data Standards effective October 1st for FY 2022.

Dates & Links
Option 1: September 13th at 3:30 (usually Orange's)
Option 2: September 16th at 1 pm (usually Balance of State's)
Option 3: September 23rd at 10 am (usually Durham's)

Please register with the event links to get a reminder before your selected training.

Is this Training required?
Yes! All HMIS users should complete the FY2022 HMIS Data Standards - no matter your project type. HUD revises what is collected and entered into HMIS at least every other year. The next version begins October 1st! Make sure you know what happens next.

What if you miss the training?
A recording and pdf version of the presentation will be posted to the Data Center News Archive where all HMIS User Meeting content is posted.

Then what?
HMIS and paper forms will update on October 1st, 2021. You will have a couple weeks to try out the new items and then a quiz will be sent out so everyone can demonstrate the new knowledge. More details about this quiz will be communicated in later October.
DQ Report Training
Are you wondering how to make corrections now that your DQ Reports are being sent? The Data Center hosted a live demonstration of the CoC-APR and ESG-CAPER on Tuesday, August 31st.

The recording is also available on the Training & Knowledge page on our website.
Help us help you!
Coordinating Group Changes
When you meet to discuss a By Name List generated with HMIS information, you are sharing HMIS info with local partners for coordination of services. This is called a Coordinating Group in the HMIS Release of Information.

The Data Center supports local communities by posting a list of who each agency coordinates with using HMIS data.

Check here to see if your local group is complete and accurate. Please use the Coordinating Group Updates Form to alert the Data Center if changes occur.

This information is now posted on the Privacy page of our website under "Coordinating Groups using HMIS" and can be updated as the form is submitted.
Bed and Unit Inventory Changes
If your project's capacity to serve clients overnight changes at any point throughout the year, use the Bed & Unit Inventory Form to make sure the change is reflected in HMIS. This helps us keep your inventory and utilization accurate all year round!
Funding Changes
New or Renewed Funding Source?
We want to help you plan for data collection and entry before you begin services. Keep us in the loop from the beginning to avoid the pain of back-dating months of data in HMIS!

Ending Funding
If your funding source is over, expired, or given back for some reason, please email the Data Center asap. In addition, we need to know what will happen to the current clients - should they be moved to a different existing funding source/project or exited and services closed? The way the funding ends and what your project decides to do will have an impact on HMIS projects and clients.
New Helpdesk Feature
Ticket Satisfaction Available
After a Helpdesk Ticket is marked as Solved by Data Center staff, an email will automatically be sent to you within an hour.

Click the link that matches your satisfaction with the Helpdesk service.

There will also be a copy of the ticket history (email exchange) below the link so you know what you are responding to!
Reminders
New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and user meetings slides or recordings.

Any other questions?
If you have questions about data collection from clients, reporting, or anything else HMIS related, please reach out to us at helpdesk!
NCCEH Data Center | 919.410.6997 | hmis@ncceh.org