what to watch for
Friday, July 30, 2021
Summer Term classes (May-July/12W Session) end
Monday August 2, 2021
Civic Holiday (Classes will not be held)
Tuesday August 3, 2021 to Saturday August 7, 2021
Summer Term examinations in May-July/12W Session classes
Monday August 9, 2021 to Monday August 23, 2021
Registration period for Fall and Winter classes
Tuesday, August 17, 2021
Registration Pause (Paws) Day. No enrolment can be done on this day. Academic advising and phone lines will be open.
|
|
what's happening in FAS
- Registration, open enrolment, and support services
- The Principal's Development Fund
- SEEES focus groups & ThoughtExchange opportunities
- Healthy Communities updates
- How to secure your Zoom meetings
- #ICYMI
|
|
REGISTRATION, OPEN ENROLMENT, AND SUPPORT SERVICES
Students have been advised via eNews that during the registration period (August 9 to 20) and the Open Enrolment Period (August 30 to September 20) our staff will be offering assistance via telephone at 613-533-6708 (first year students) and 613-533-2470 (upper year students) on a first-come, first-served basis from 9 am until noon and 1 to 4 pm EST, Monday to Friday. From August 9 to 20 we will also be offering a daily Zoom drop in session from noon until 1 pm EST.
Registration Pause (paws) Day is Tuesday, August 17, so enrolment in courses cannot be done on this day. Share your own paws (pet) picture on your social media using #FASpaws. Remember to keep your paws professional!
Our regular academic advising appointments, email advising, degree quick checks and Friday afternoon Zoom sessions will take place between Monday, September 20 and Friday, September 24.
During the week of August 23-27, our office will be open virtually but with reduced services available. Academic advising will only be available on an emergency basis by phoning our main line at 613-533-2470. Many Arts and Science Departments will also be closed during this time. It’s time for us all to take a break as there will again be a pause in course enrolment.
|
|
THE PRINCIPAL'S DEVELOPMENT FUND
The Principal’s Development Fund, 2021-2022 Visiting Scholars program is open for applications. This fund supports visiting scholars that departments invite within their programs. Please submit your request with an outline of the planned program and an estimated budget for each visitor. Approval of the allocation of funding for the 2021/2022 cycle will be made by the Principal’s Office in mid-September.
|
|
SEEES FOCUS GROUPS & THOUGHTEXCHANGE OPPORTUNITIES
Help shape your FAS. Starting next week, staff and faculty are invited to participate in focus groups to assist in developing a Strategy for Excellence, Equity & Enrichment in Service (SEEES). Organized thematically, focus groups will address emerging challenges and opportunities, beginning with approaches to student support (e.g. accommodations, academic integrity, etc.). Sign-up now.
Can’t attend in-person? No problem. We will conduct ThoughtExchanges in conjunction with each focus group, and our first exchange is now open. Share your thoughts on approaches to student support in our ThoughtExchange.
Many thanks to those who completed our staff survey to better understand emerging challenges and opportunities within the faculty. We had a great response with lots of incredible insights. A highlights summary is available on the SEEES webpage and the SEES Staff Survey results are also now live.
|
|
HEALTHY COMMUNITIES UPDATES
Part-two of our Healthy Eating webinar series continues on Tuesday, August 10. Featuring a live Q&A, Hospitality Services' Registered Dietitian, Jessica Bertrand, will provide an introduction to food skills, including steps to meal planning, grocery shopping on a budget, and tips and tricks for eating well with a busy schedule. Register now.
|
|
HOW TO SECURE YOUR ZOOM MEETINGS
You may have heard of Zoom bombing (the unwanted intrusion by an individual into a video conference call, causing disruption). To protect your Zoom Meetings, we recommend the following best practices:
Before the meeting:
-
Requiring your attendees to authenticate by being signed in to Zoom with a Queen’s University NetID and password can make your Zoom meeting more secure. It can also save you from having to admit them from the Waiting Room and provides their Queen’s University names in the meeting Participants list. If you have guest speakers, there is now the option to allow authentication exceptions.
- Manage invitations so that only those who need to be in the session have access to the link/invitation.
- Never post your meeting URL or password in a public forum.
- Don’t use your Personal Meeting ID for scheduled meetings.
- Manage how participants will enter the meeting:
- For meetings where all participants are members of Queen’s, require participants to authenticate;
- For small to medium size meetings with external participants, require a password to join;
- For large meetings with external participants, require participants to register;
- Set up the Waiting Room.
During the meeting:
- Assign a co-host to assist to manage participants during the meeting.
- Lock the meeting to prevent additional participants from joining after a designated start time.
- Use the configuration options within Zoom to mute all participants when appropriate, or to mute by default on entry.
- Use the options within Zoom to control screen/whiteboard sharing:
- Disable participant screen sharing to prevent inappropriate content sharing;
- Disable private chat to prevent cyberbullying and/or inappropriate comments;
- Disable annotation to prevent inappropriate content sharing.
- When sharing screens, ensure no private information is open on your desktop.
- Only allow video for the session if necessary.
- Remove participants if they do not follow proper netiquette (i.e. if they are rude or do not adhere to meeting rules).
Security best practices for participants:
While participating in online web conferences and meetings, students, faculty, staff and guests are expected to abide by all policies governing behaviour, including but not limited to: relevant codes of conduct, and acceptable use of technology policies.
- Do not post pictures of meetings that you have attended on social media without consent from each of the participants.
- Be mindful of what is in your background and visible to other participants during your meeting.
- Be aware of who can listen to your meeting (i.e., who is physically around you).
Protecting your privacy when using a Zoom account:
A Zoom account requires that you log in to the Queen’s network using your Queen's NetID. This reduces risks related to password reuse, as well as to ensure that participants are identifiable within meetings. Queen’s does not share your credentials with Zoom.
Data storage and protection:
Zoom at Queen’s does not store your personal information aside from name, email address, department, profile picture from Outlook, and office phone number (if applicable). If you choose to add additional information to your Zoom profile, the information is also stored.
Data at rest is stored on Amazon Web Services (AWS) using AWS server-side encryption. All shared content (e.g. video, screen sharing, audio, and messages) can be protected with the Advanced Encryption Standard (AES) 256. To learn more about Zoom Encryption, please refer to the Zoom Encryption Whitepaper (PDF, 653KB).
|
|
To book an Advising Appointment, call us at (613) 533-2470
|
|
Thinking about unsubscribing? Please don't go! If you choose to unsubscribe from our emails, and later decide you want the valuable and timely reminders, we will not be able to communicate with you due to the Canadian Anti-Spam Legislation. We hope you will hold off on unsubscribing so that you don't miss important dates, timely reminders, and faculty-specific opportunities such as internships and exchanges. |
|
|
|
|
|
|
