• Due to the Common Chart of Accounts (CCOA) updates, please do not add lines to POs that were created before June 1, 2022. Essentially, new lines may NOT be added to extend old POs.

• As a friendly reminder, please do NOT cancel lines on a PO unless you have contacted the vendor before canceling. Written confirmation on whether your order has not/will not be shipped should be added as an attachment when canceling line(s) on a PO. Canceled lines cannot be uncanceled and paid. If a canceled item is billed due to shipping or due to the vendor’s cancellation terms, the department will have to issue an After the Fact payment request.

• It is best practice to review open purchase orders before the end of fiscal close and close completed orders. Due to the addition of Business Unit in BearBUY to support the CCOA updates, no additional funds, chart string changes or additional line additions may be made to any purchase order created before May 27, 2022. As part of the standard close process, Supply Chain Management will continue to close all purchase orders that are fully invoiced and have no activity in the last 18 months. In addition, to support the CCOA updates, any purchase order with no open invoices (pending or payable status) and no PO activity since June 30, 2020 will be closed regardless of the lien balance status.

• The BearBUY new Forms view and Change Request forms will be postponed until the November 22.3 Release to allow departments time to respond to Financial Accounting Code changes.

Please be aware that BearBUY has a scheduled system downtime this Friday, July 15th at 6pm to Sunday, July 17th at 12pm for the 22.2 Upgrade Release.

Please note that forms will be transitioned to the new user experience view for the BearBUY 22.3 upgrade release which is expected to roll out on November 7, 2022.

The Henry Schein punchout catalog is now available!

Check out this new catalog for your health care products and services needs!

You can also view the Henry Schein Welcome Letter for more information.

The Vendoring Team is experiencing an extremely high level of requests for new supplier setups. We work on requests on a first in, first out basis and our goal is to add a new supplier and respond to questions by no later than five business days, preferably sooner.

Currently, because of the volume of new requests, the processing time to add new suppliers is roughly 20 business days and the response time for questions has increased to over 30 business days. We apologize for the extended response time and acknowledge that it is well beyond the usual time period. We understand this is frustrating and are working to address this. We are hiring additional staff to help with the vendoring workload (essentially doubling our vendoring full-time workforce) and in the interim, we have reassigned an experienced resource to help so that we don't have to wait to bring the new team members up to speed.

We've also restructured our approach to managing the vendoring support in-box so that we can better expedite vendoring activity. If someone has already waited several weeks for a response to a vendoring request, we are working to make sure that any further communication on this request is prioritized. Long term, we are also working to implement a simplified vendor process for visitors seeking reimbursement and for vendors processing honorarium payments. We appreciate your patience while we work to resolve the delay and meet your need to add new suppliers.

Twenty-six percent of U.S. adults have some type of disability, and many of those disabilities impact how people interact with digital content. Implementing accessibility tools into your digital content results in social inclusivity, increased audience reach, and documented improvement in the overall user experience. To help you implement accessibility best practices, UC Systemwide Procurement introduces five new UC-wide agreements for Assistive Technology solutions that include technologies like screen readers and magnifiers, literacy tools, note taking and more to accommodate and support students and staff with disabilities.