July 13, 2022 | supplychain@ucsf.edu
New MyExpense User Interface Coming Soon
MyExpense will be updated to Concur’s Next Generation Expense User Interface (NextGen UI) with a tentative go-live date of September 2022. For more information about the updates, read here...
New Anixter Inc. Punchout Catalog
The Anixter Inc. punchout catalog is now available in BearBuy. Read more...
No-Cost Contract Process
A No-Cost Contract is a contract that has no funds exchanging hands that needs to be reviewed by a Supply Chain Management (SCM) Buyer. These contracts are useful on the occasion that a supplier may offer UCSF a free trial of equipment or service. To learn more about how to engage a supplier and submit a No-Cost Contract, read more here...
Connecting with Our Stakeholders
In Supply Chain Management’s (SCM) continuing effort to improve your customer experience, in May 2022, we conducted interviews with more than 20 UCSF staff members. Key findings included comments on timeliness, notifications and updates, the approval process and requisitions requiring additional work to proceed. Read more here...
Four States Added to Travel Ban
On July 1, 2022, the state of California announced a ban on state-funded travel to four additional states: Utah, Indiana, Louisiana and Arizona. Read more here...
TIPS & TRICKS2USE
BEARBUY
I need to close a purchase order (PO) with expired accounting codes and will submit a BearBuy Change Order Request. Can I use the expired accounting codes in the BearBuy cart with the Change Order Request form?

A BearBuy cart/requisition with a Change Order Request form cannot be submitted with expired accounting codes. You can use any currently valid accounting codes to submit your Change Order Request. The Change Order Request cart/requisition will not create any lien on the accounting codes used.
MYEXPENSE
I have airline travel credits/funds from canceled airfare that I previously purchased and was not reimbursed. I will use the credits/funds to purchase a new airline ticket for university business travel. When submitting my expense report, do I need to attach additional documentation?

Yes. Airline travel credits/funds used to purchase new airfare for business travel requires additional documentation to be submitted with your expense reports. Please attach:
  • The airline receipt for the new airfare
  • The original airline receipt for the airfare that was canceled. The receipt needs to show you originally paid out-of-pocket for the airfare.
  • Airline documentation showing the travel credits/funds were issued from the canceled airfare