The Office of Business and Finance is comprised of three departments — Financial Services, Employee Services, and Procurement Services — and Board Support.
As the year is winding down, there are several important announcements from the Business & Finance. Please read on for some important announcements from Accounting, Accounts Payable, Accounts Receivable, Benefits, Payroll, and Purchasing:
- Year End Procedures
- Process Improvement: Requesting a New p-Card
- Out-of-District Travel Expenses Reminder
- School Fees
- Employee Benefit Open Enrollment
- Personal Leave Payout
- Year End Purchasing
BFin Bulletins are archived on the Business & Finance page of the DMPS website.
|
|
ACCOUNTING
Year End Procedures
IMPORTANT: Year End processing dates and instructions are outlined in the year-end procedures document for many areas of the district. Included are dates for technology orders, Central Stores orders, payroll dates, p-Card usage, and much more.
|
|
ACCOUNTS PAYABLE
Requesting a New p-Card
The process to request a new personal or department p-Card has been improved and simplified, while maintaining appropriate controls.
Building and department Office Managers/Bookkeepers/Administrative Assistants have the link to submit an electronic request for a new p-card. Submitted requests will be routed for approvals. After the request is approved, the Accounts Payable p-Card Team will reach out with further details.
Out-of-District Travel Expenses
When completing a travel authorization request, all anticipated expenses for the trip -- such as conference registration, hotel, airfare, ground transportation, and meals -- should be included in the expense section of the form. Adding meals is especially important it, as the expenses listed are used to calculate the per diem meal allowance and any potential reimbursement after travel.
If you submitted a travel request without meals, you will need to add meal expenses to your travel expense reimbursement after your trip is complete. Please see the March 8, 2022 BFin Bulletin for the new out-of-district travel instructions or contact Accounts Payable with questions.
|
|
ACCOUNTS RECIEVABLE
Collecting Student Fees
REMINDER: Schools are expected to print and mail or email fee statements from Infinite Campus to parents/guardians multiple times throughout the year. This is the only effort we make as a district to collect fees due from families, but it has been a successful communication tool to get families to settle this debt.
The Department of Education has provided guidance regarding school fees. One crucial item in this guidance is regarding non-payment of school fees is on page 15. Schools CANNOT exclude students from participating in school activities (e.g., fieldtrips, prom, graduation ceremonies, etc.) based on non-payment of a school fee.
|
|
BENEFITS
Employee Benefits Open Enrollment
The annual open enrollment period for employee benefits will be open MAY 2, 2022 – MAY 31, 2022.
Instructions for making changes in Benefitfocus were emailed to employees on May 2, 2022.
|
|
PAYROLL
Personal Leave Payout
The comprehensive agreements allow DMEA, ESP, AFSCME, and Trades employees to receive pay for one full day or two full days of unused personal leave.
- Due to snow days, the last day to use personal leave is May 26, 2022
- The option to enter personal leave payout requests is available in NOVAtime
Instruction guides have been to assist in this process:
If you have questions, please contact DMPS Payroll Supervisor, Megan Fouche.
|
|
PURCHASING
Year End Purchases
To use FY 21-22 funds, purchases must be invoiced and received by June 30, 2022. As a reminder, supply chain issues have not improved and continue to affect all industries. It can take months to receive products. Be proactive and input orders as soon as possible so you may fully use this year’s funding. Items received after June 30 will use FY 22-23 funds.
|
|
Upcoming Deadlines/Reminders |
|
UPCOMING DATES
May 1 ― Personal Leave Payout Request Available
May 2 – May 31 ― Employee Benefits Open Enrollment Window
May 12 ― Month-end close
May 17 ― DMPS Board Meeting
May 20 ― All technology items, textbooks, furniture, and purchase order requisitions and approvals must be completed in BusinessPlus
|
|
CONTACT BUSINESS & FINANCE
|
|
It is the policy of the Des Moines Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you believe you have (or your child has) been discriminated against or treated unjustly at school, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org.
|
|
|
|
|
|
|
