Information to Run Your Program

October 2022  ●  Issue #120  ●  SM 8.0.116  ●  AW 3.5.071 / 4.0.071

Do you have an established SOP (standard operating procedure) you go through prior to opening registration? Join this session if you:

• Want a checklist of things to do before opening day.
• Have a gold rush opening of registrations where traffic is high and they're busting down the doors to get their favorite class.
• Want some tips for making sure you are READY for the big day.

See you on October 26 at 2 PM CT!

With Student Manager version 116 and ACEweb version 071, you can set up a group of registrations and email a link to pay the group balance via ACEweb's Payment Status page. This is a sample email with the link to pay the group balance:

Payment Status Page Sample:  When using the Email Link to Pay Group Balance option, only the registrations in the group are included on the page. And the Pay boxes are automatically checked:

For more information about this new feature see the Email Link to Pay Group Balance topic in the Online Help. 

Contributed by Cheryl

We’ve made some awesome new additions to the ACEware Cloud Environment in the last month! There is further refinement of who gets what when it comes to confirmations and receipts for registration confirmation emails, so the right information always goes to the right recipient.

A new site preferences area has been created that will be the main hub for changing and personalizing many aspects of your unique cloud instance, such as editing your basic info, FAQs, and privacy policy. Keep an eye on this area for more ways you’ll be able to customize!

The next big feature addition that Brandon has been tackling is the very robust “Payor” system, which will be much more manageable for your staff, without having to hassle with duplicated payor records, or inaccurate reporting. There is now a dedicated area for managing your payors, with tools to add, deactivate, delete, or un-attach from a profile, and to see that status at a glance.

Contributed by Jason

Student Manager 8.0.116, released October 5, 2022:

• Two new fields have been added to the Password Maintenance screen to show when a staff member last logged into an ACEweb Admin routine and the Staff Web Access.
• You can now clone a Package type course and it will also clone the child courses.
• A new Ad Hoc Dates button on the Course screen allows you to set custom dates for the course.

ACEweb 3.5.071/4.0.071, released October 6, 2022: 

• Added support for the new Email Link to Pay Group Balance feature in Student Manager.
• Added support for the new Admin and Staff Web Access Last Logged on fields on Password Maintenance. ACEweb will now log when a staff member logs into an Admin routine, such as the INI Editor, and the Staff Web Access page.
• Course Packaging users: ACEweb will now show the total of children courses for Package2 type courses.

See more about the new features and fixes in our forums:

• Student Manager Updates Forum
• ACEweb 3.5 (VFP) Updates Forum
• ACEweb 4.0 (SQL) Updates Forum

Contributed by Cheryl 

Student Manager provides you with over 200 reports for your use. However, you may not use all those reports, or you may have staff-created reports that are no longer necessary. 

To that end, Student Manager also provides you with a tool to deactivate unused Additional Reports in your system. To run the tool:

1. Select Tools > Reports > Activate/Deactivate Reports. 
2. Select the Report Area. For example, to deactivate a Name Roster, select the NAMEROSC area*. 
3. Uncheck the box next to the report that you want to deactivate. 
4. Click the OK button to save your change. 

*Don't know the names of a Report Area? See the Report Area Guide in the Online Help. 

For more information about deactivating reports, see the Activating/Deactivating Reports topic in the Online Help. 

Contributed by Cheryl

Student Manager also provides you with options to see the reports in your system.  

To see the reports in your system, select Reports > Accounting > Special 1 Reg/1 Line (Deadbeat) and run one of these Additional Reports: 

• *Reports by Area/Frequency: sorted by Report Area, Report Name, and Run Count (how many times report has been printed).  
• *Reports by Frequency: sorted by Run Count, showing the most favorite reports printed.
• NEW - All Reports w/Memo: shows all reports in your system including report memos, sorted by Report Area. 

Run them with a query that returns a small dataset (e.g. course number begins with and enter a single course code). It will ignore the query and return the list of reports instead. 

If you don't have these reports in your system, contact your ACEware technician and they can get them to you!

Contributed by Cheryl

To your continued success,

- Chuck, Sharon, Cheryl, Jason, Joe, Lindsey, Matthew, Stein, and Susan

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