The Office of Community Living (OCL) within the Department of health Care Policy and Financing (HCPF) has the following information to share below: | |
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Announcements:
- NEW: Care and Case Management (CCM) System Trainings
- 🚩 REMINDER - Important Communication - Reinstatement of LTSS members who lost eligibility effective March 31, 2024
- FINAL REMINDER: Children's Buy-in Program Stakeholder Engagement Opportunity
- REMINDER: Home and Community-Based Services (HCBS) Rule Repeal for Case Management Redesign (CMRD)
Memo:
- Community Centered Board Designation
General OCL Meetings:
- REMINDER: LTHH Policy Team Office Hours Begin Tuesday, April 9, 2024
- Children’s Disability Advisory Committee (CDAC)
- The Wellness Education Benefit (WEB) Case Manager Training - Session 2
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NEW: Care and Case Management (CCM) System Trainings
Greetings to all Case Management Agencies!
Your input has been invaluable, and in response, we’re excited to offer a series of Care and Case Management (CCM) system trainings to enhance your learning and mastery All Case Managers are encouraged to attend.
Upcoming Training Sessions:
Wednesday, April 17, 2024
10 to-11 a.m. MT
Focus: Program Card Demonstration, Learning Resources Overview, and Q&A session.
Wednesday, May 15, 2024
10 to 11 a.m. MT
Focus: Service Plan, Care Plan & Bridge Interface Demonstration, Learning Resources Overview, and Q&A session.
Wednesday, June 19, 2024
10 to 11 a.m. MT
Focus: Queues and Tasks Demonstration, Learning Resources Overview, and Q&A session.
Wednesday, July 17, 2024
10 to 11 a.m. MT
Focus: To Be Determined
Additional sessions will be announced in due course.
Registration is mandatory. These sessions will not be recorded. We look forward to your participation! If you have questions, please email crodriguez@assurecare.com.
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🚩 REMINDER - Important Communication - Reinstatement of LTSS members who lost eligibility effective March 31, 2024
As previously communicated, the Department of Health Care Policy and Financing (HCPF) is working towards temporarily pausing terminations for Long-Term Services and Support (LTSS) members. However, a number of LTSS members received a termination for various reasons effective March 31, 2024. We have reinstated these members as of April 1, 2024.
Impacted members who received a termination notice for March 31, 2024 will be receiving or have already received a new notice of action letter indicating an approval effective as of April 1, 2024. Electronic messages to impacted members were sent between Saturday, March 23rd and Friday, March 29th. Mailed notices were sent between Monday, March 25th and Monday, April 1st.
If an LTSS member reaches out to you because they received a termination effective March 31, 2024, please share this information with them, as those not receiving their communications electronically may be delayed in receiving a communication via USPS mail.
Please know that keeping LTSS members connected to vital services is our number one priority. We are working through both short, mid, and long-term solutions to remedy eligibility issues and other system transformation challenges as quickly as possible. Thank you for your continued partnership and for using our escalations form when needed so we can help members stay connected to services.
To review and access Notice of Action Letters, review this step by step guide in English or Spanish.
Bookmark the Stabilizing LTSS page for other important updates and links to helpful sections of the HCPF website.
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FINAL REMINDER: Children's Buy-in Program Stakeholder Engagement Opportunity
The Health First Colorado Buy-In Program for Children with Disabilities lets families of children with a disability who qualify to 'buy-into' Health First Colorado (Colorado's Medicaid Program) for that child. If your child and/or your family earns too much for Health First Colorado or Child Health Plan Plus (CHP+) your child may qualify. If your child does qualify, you may pay a monthly premium to be in the program. We base your monthly premium on your family's income.
Stakeholder Engagement Opportunity
Buy-In members, stakeholders, and partners are invited to attend this meeting to learn about upcoming eligibility policy changes to the Children's Buy-In Program.
The meeting will be held:
Thursday, April 4, 2024
10 to 11 a.m. MT
Join via Zoom
Join via Phone:
(Toll-free) 1-888-475-4499
Meeting ID: 831 1385 7975, Passcode: 183354
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REMINDER: Home and Community-Based Services (HCBS) Rule Repeal for Case Management Redesign (CMRD)
On Jan. 12, 2024, the Medical Services Board (MSB) approved the CMRD rule for final adoption. Office of Community Living (OCL) staff will return to MSB on May 10, 2024, to begin presentations on the repeal of duplicative rules as a result of the new CMRD rules. Repealed rules span between 8.300 to 8.600 and exclude rules such as Pre-admission Screening and Resident Review (PASRR), nursing facilities, and provider wage increase, among others.
No new policies or benefits are included in this repeal. The purpose of the repeal is
to eliminate duplications and outdated language as a result of the new CMRD rules.
Stakeholders may find the redlined document on the CMRD webpage. Stakeholders are encouraged to contact the Department of Health Care Policy and Financing (HCPF) with questions or requests for changes before April 15, 2024.
Please note: the redlined document is subject to changes and updates up to the MSB submission deadline of April 15, 2024.
As a reminder, the stakeholder input process leading to this approval included the following:
- OCL staff conducted 9 months of stakeholder engagement every other week presenting the rewritten rules to a group of 100-150 stakeholders and documenting feedback. The log sheet can be found on the CMRD webpage.
- OCL staff attended the MSB on Dec. 8, 2023, to present the rules created with OCL staff and stakeholders. On that date, the MSB approved the rule for initial adoption with the commitment from OCL staff to work with stakeholders on updates for the final draft.
- OCL staff announced and conducted a period of additional stakeholder feedback from Dec. 8, 2023 to Dec. 21, 2023.
- OCL staff attended the MSB on Friday, Jan. 12, 2024, to present the rules created with OCL staff and stakeholders and was given final approval for implementation.
For more information, contact Tiffani Domokos at tiffani.domokos@state.co.us.
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Please find a general OCL meeting announcement listed below. Information about these and other OCL meetings is on the OCL Stakeholder Engagement and Calendar webpage. | |
REMINDER: LTHH Policy Team Office Hours Begin Tuesday, April 9, 2024
The purpose of the LTHH Policy Team Office Hours is for advocates, providers, members, case managers, and other interested stakeholders to receive training, information sharing and technical assistance in an open forum working directly with HCPF staff. A record of questions and answers asked during Office Hours will be made available for future reference. All interested stakeholders are welcome.
LTHH Policy Team office hours will be held through all of 2024 on the second Tuesday of the month at 1 to 2 p.m. MT, beginning Tuesday, April 9, 2024. All of the meetings are posted on the OCL Stakeholder Engagement and Calendar webpage.
For more information, email homehealth@state.co.us.
LTHH Policy Team office hours will be held:
2nd Tuesday of the month, through all of 2024
1 to 2 p.m. MT
Join via Google Meet
Join via Phone:
1-321-430-0021 PIN: 928 613 877#
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Children’s Disability Advisory Committee (CDAC)
The CDAC serves in an advisory capacity to the Department of Health Care Policy and Financing and makes recommendations regarding issues related to benefits for children and youth with disabilities age 20 and younger, provider education interventions, and application of standards.
All interested stakeholders are welcome. Meeting information can be found on the CDAC webpage.
The meeting will be held:
Wednesday, April 10, 2024
10 a.m. to 12 p.m. MT
Join via Google Meet
Join via Phone:
1-650 667-2698, PIN: 194 068 900#
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The Wellness Education Benefit (WEB) Case Manager Training - Session 2
The WEB will consist of educational materials mailed monthly to Children’s Home and Community-Based Service (CHCBS) waiver members. The WEB is defined as individualized educational materials designed to prevent hospitalization or movement into an institutional setting. The WEB helps members in obtaining, processing, and understanding information that assists with managing health-related issues, promoting community living, and achieving goals identified in their person-centered service plans. The WEB also provides members with actionable tools and information for informed decision-making and preparation for conversations with medical and social service professionals.
This benefit will be available to members in May 2024. Information surrounding the WEB will be important for case managers so they can assist in discussing the benefits of the WEB with waiver members. The WEB is an important service for members and may support continued waiver eligibility.
The remaining mandatory CHCBS case manager trainings will be held on:
- April 4, 2024 – 10 to 11 a.m. MT
- April 10, 2024 – 2 to 3 p.m. MT
CHCBS case managers only need to attend one of these training sessions.
Session 2 will be held:
Tuesday, April 4, 2024
1 to 2 p.m. MT
Join Via Zoom
Join via Phone:
(Toll-free) 1-877-853-5257
Meeting ID: 993 1700 7314, Passcode: 396389
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Need to Make an Accommodation Request for One of Our General OCL or ARPA-Related Stakeholder Meetings?
Reasonable accommodations for all OCL and ARPA-related stakeholder meetings will be provided upon request for persons with disabilities. Auxiliary aids and services for individuals with disabilities and language services for individuals whose first language is not English may be provided upon request. Please notify John Barry at 303-866-3173 or John.R.Barry@state.co.us or the 504/ADA Coordinator at hcpf504ada@state.co.us at least one week prior to the meeting to make arrangements.
General OCL Meetings are on the OCL Stakeholder Engagement and Calendar webpage.
ARPA-Related Meetings are on the ARPA Stakeholder Engagement and Calendar webpage.
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Want to Sign up for OCL and HCPF Communications?
If you are not currently on the communications list receiving these emails,
you can sign up here.
See a list of all HCPF newsletters you can subscribe to.
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Looking for Prior OCL Communications?
Do you know about the OCL LTSS Newsletter Archive? On this page, you can:
- Search OCL newsletters back to January 2022
- Subscribe to the newsletter
- Keep track of OCL announcements, meeting reminders, and memos
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