Monthly Notice of Memo Series Issued

May 6, 2021

Monthly Notice of Memos Issued

This Department of Health Care Policy & Financing (the Department) newsletter is designed to inform county directors, management and staff about high-impact updates, important changes, county performance, new guidance, and program changes.

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Policy Memos

PM 20-003

COVID-19 American Rescue Plan Act of 2021 (Economic Stimulus) Income and Resource Eligibility

The purpose of this Policy Memo is to inform eligibility sites of the income and resource

eligibility rules for the American Rescue Plan Act (ARPA) of 2021 recovery rebate (also

known as COVID-19 Economic Stimulus). This memo includes guidance for all Medical

Assistance eligibility categories. Please share this memo with all eligibility staff,

supervisors, and outside agencies, as appropriate.

Operational Memos

OM 21-040

Case Management Operational Changes in Response to COVID-19; In-Person Meetings

The purpose of this Operational Memo is to inform Case Management Agencies (CMAs)

of modifications to the temporary operational changes for in-person member contacts.

CMA Rural Travel Add-n Invoice Template

OM 21-039

Web Application Credentials and Training For Program Approved Service Agencies

The purpose of this Operational Memo is to inform Program Approved Service Agencies

(PASAs) of upcoming changes to operational instructions to meet regulatory

requirements for the Residential Habilitation and Individual Residential Services and

Supports (IRSS) setting tracking process through the Department of Local Affairs

(DOLA), Division of Housing (DOH).

OM 21-038

Level of Care Operational Changes

The purpose of this Operational Memo is to inform Case Management Agencies (CMAs)

and providers of operational changes to the Level of Care Assessment requirements for

certain programs.

OM 21-037

Updated Information Retaining to Day Program and Transportation Services in Response to COVID-19

The purpose of this Operational Memo is to update guidance to Home and Community Based Services (HCBS) providers and Case Management Agencies (CMAs) on the

provision of Day Program services in congregate settings and Non-Medical

Transportation (NMT) in response to the COVID-19 pandemic. These provisions are

applicable to the following services:

Adult Day Services
Day Habilitation
Day Treatment (Brain Injury Waiver)
Prevocational Services
Supported Employment – Group
Non-Medical Transportation

OM 21-036

County Administration Funding - COVID-19 Public Health Emergency

The purpose of this Operational Memo is to communicate operational expectations from

the Department of Health Care Policy and Financing (HCPF or Department) for

accessing county administration funding available to manage Medical Assistance (MA)

workload related to the COVID-19 Public Health Emergency (PHE). The Memo also

includes guidelines for submitting staffing plans and intergovernmental agreements

required to access funding.

Informational Memos

IM 21-031

FY 2021-22 BA-10 Budget Amendment (PHE Locked-In)

This Informational Memo is intended to inform county human/social services directors

of the Colorado Department of Health Care Policy and Financing’s FY 2021-22 County

Budget Amendment (BA) - 10 for the Public Health Emergency (PHE) Locked-In. The

funding is available only to manage Medical Assistance (MA) workload related to the

COVID-19 PHE.

FY 2021-22 HCPF BA-10 Budget Amendment

IM 21-030

Child Health Plan Plus (CHP+) State Managed Care Network (SMCN) Transition

The purpose of this memo is to inform counties and eligibility sites about enrollment

changes within the CHP+ program, effective July 1, 2021.

IM 21-029

Retainer Payment Record Retention

The purpose of this informational memo is to remind Home and Community-Based

Services (HCBS) waiver providers who received retainer payments for Habilitation

Services to keep detailed records on how those retainer payment funds were used and

expended on COVID-19 issues and to serve individuals.