Leveraging our Passion, Talent, and Experience
to lead Families to the Answers, Help, and Hope they need!
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If you haven't already, please follow the Moms In Motion facebook page to view this interview regarding Alzheimer's Disease and Palliative Care. View this timely discussion, Wednesday, November 17th at noon on our facebook page.
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Did you know that October is ADHD awareness month? Well, to bring awareness, Moms/AHYW decided to invite Dr. Jeffrey Katz to discuss all things ADHD last month. In case you
Dr. Jeffrey Katz earned his Ph.D. in Clinical Psychology from the California School of Professional Psychology in 1986. After post doctorate training in Lafayette, Indiana, he returned to his hometown of Hampton Roads in 1988 and has a private practice in nearby Virginia Beach.
Dr. Katz’s practice includes the evaluation and treatment of children, adolescents and adults and their families with an emphasis on Attention Deficit Disorder as well as other behavioral and learning issues. In addition to his expertise in AD/HD and learning disabilities, Dr. Katz is also an expert in Positive Behavioral Intervention and Support. Parents frequently ask Dr. Katz to be an advocate for their child in regard to issues related to special education and accommodations under Section 504.
Dr. Katz is highly involved in the AD/HD community. Dr. Katz is a member of the national Board of Directors of CHADD (Children and Adults with Attention Deficit/Hyperactivity Disorder). He is currently co-chair of the Public Policy committee and he is a member of the Professional Advisory Board. CHADD is the largest international organization dedicated to AD/HD.
Continuing his interest in AD/HD, Dr. Katz serves on the editorial advisory board of the Journal of Attention Disorders, a professional journal that disseminates scientific information about AD/HD. In that capacity he reviews research that has been submitted for publication. Dr. Katz was also asked to author the Journal’s first article in their column concerning state-of-the-art treatment by nationally recognized experts.
Dr. Katz has a number of other interests- particularly as the Disaster Mental Health supervisor for the American Red Cross, Coastal Virginia Region. In this capacity, Dr. Katz is a member of the Disaster Management Team, which prepares for and responds to local and national disasters.
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Open Enrollment Happening Now |
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Hey there! It's that time of year again, MCO Open Enrollment!
Here’s a great recap regarding what you should know for the open enrollment season.
If you are considering switching MCOs, I know you will find it helpful.
I know how challenging it can be to make any changes without guidance.
It’s easy to get discouraged and frustrated.
You feel like the person rolling the stone up the hill, only to have it come back down.
You make some progress, and then you slide back.
I get it, I really do.
So I want to share this video with you to help guide you thru this change.
Open enrollment is held once a year and is when individuals have the option to change their health plan for any reason.
Things to consider: comparing plans, tips for choosing plans, health plan benefits, etc.
Here we discuss details!
That’s it! It’s not complicated. Not overly difficult. Especially with some guidance.
I hope this helps you today.
That’s it for now. If you have any questions or concerns, please contact your service facilitator.
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Effective October 8, 2021, consumer directed personal care attendants will begin to receive a 12.5% pay increase:
- NOVA: $15.30
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NOVA OT: $22.95**
- ROS: $11.81
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ROS OT: $17.71**
The Fiscal Agents are still waiting for guidance and more information regarding any potential retroactive pay. Please stay tuned!
** Consumer-Directed primary care attendants who do not live with the Client may work up to 16 hours of overtime per work week (THURSDAY-WEDNESDAY) effective 7/1/2021.
The Attendant may not exceed the member's bi-weekly authorized personal care hours.
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ACES$
- Thursday, Nov 4, 2021 1:00 PM
- Wednesday, Nov 10, 2021 2:00 PM
- Tuesday, Nov 16, 2021 12:00 PM
- Tuesday, Nov 30, 2021 12:00 PM
- Tuesday, Dec 7, 2021 10:00 AM
- Wednesday, Dec 15, 2021 2:00 PM
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Federal PHE Extended until 1/16/2022 |
The purpose of this bulletin is to inform providers that the federal public health emergency was recently extended until January 16, 2022.
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IFSP Funding Update
On October 7, 2021, the IFSP Funding portal was up for six minutes before it was shut down immediately. DBHDS has already started investigating to determine the extent of the issue. This incident appears to be similar to an incident that occurred in 2019. The DBHDS IT team is currently working to determine the exact number of people affected. DBHDS will notify those affected. DBHDS will also update the IFSP listserv members and concerned stakeholders with more information on the investigation as information becomes available.
Process for Accepting and Approving Applications
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IFSP intends to approve ALL applications that were saved as of 11:59 p.m. on October 4, 2021.
- We currently have all the information needed to expedite and process these requests, and families should check their email for future information explaining the fund issuance. We expect to issue funds before the end of the 2021 calendar year.
- IFSP staff will reach out to individuals who were impacted by the VITA email outage and those receiving eligibility error messages prior to the end of the “Save a Draft” period. IFSP has captured and logged information for people affected in this group who contacted IFSP directly, My Life, My Community, and their local CSB support coordinators and case managers. IFSP staff will work with those in this group to save a draft as they were adversely impacted by outages.
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Out of an abundance of caution, the IFSP Portal will not reopen. Our priority is making sure that we fund individuals and families immediately and explore more stable long-term options to support the on-going needs of individuals and families.
NEXT STEPS
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If you saved an application draft by 11:59 p.m. on October 4th, you will receive a confirmation email within the next few weeks. If additional information is needed, it will be included in the email. You do not need to contact IFSP with additional information. All of the information that you provided in your application has been preserved and will be used to issue your assistance.
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If you contacted My Life, My Community, a case manage/support coordinator, or IFSP regarding outages and errors that occurred before 11:59 p.m. on October 4th, IFSP will contact you via email with additional instructions. The instructions will tell you how to complete the submission process. You do not need to contact IFSP since we are using our records to determine which individuals were impacted.
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If you did not save a draft application before 11:59 p.m. on October 4th, IFSP is developing a new process to accept requests for assistance. We expect to be able to receive applications in early 2022. Once we are ready to launch, we will provide notice through the Listserv.
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If you did not save a draft application before 11:59 p.m. on October 4th, IFSP is developing a new process to accept requests for assistance. We expect to be able to receive applications in early 2022. Once we are ready to launch, we will provide notice through the IFSP Listserv
At this time, you do not need to contact SeniorNavigator to request information about the IFSP Portal. DBHDS will communicate all information about the funding directly to individuals and families via the IFSP listserv.
ANSWERS TO COMMON QUESTIONS
How do I know if my application was received? I submitted my IFSP application before the site went down and received a confirmation email. Was my application received?
- IFSP will not confirm the status of submissions as they are likely inaccurate. Given the extent of the site failures, IFSP will rely on the data collected prior to the October 7th incident. This means any application saved before 11:59 p.m. on October 4th will be considered submitted and funded.
I did not have a chance to fill out an application yet. Will the original application submission deadline be extended? Can I create and application or send an email to be considered for funding?
- No, you cannot create a draft application at this time. We will not extend the deadlines for this current funding opportunity. We will open a new opportunity in order to give those who do not receive funds in this round a chance to apply again. All information about future funding will be sent via the IFSP listserv.
Was my personal information impacted/compromised? What can I do to protect my personal information? Are you going to offer free credit reporting for those affected?
- DBHDS and VITA's Incident Response team are continuing the internal investigation with Information Technology staff, and their team will directly contact applicants whose information may have been affected. All who were affected will be contacted by postal mail with information about possible identity-theft protection. In the meantime, to report a concern about your information, please email
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Alvie Edwards at alvie.edwardsiii@dbhds.virginia.gov or
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Lisa Johnson at lisa.m.johnson@dbhds.virginia.gov.
When will the website be back up and when will I be able to submit my application? I already saved a draft.
- The IFSP Portal will not be re-launched.
How are you going to accommodate the families that were trying to submit their application that morning but weren’t able to?
- IFSP intends to fund all applicants with a saved draft as of 11:59 p.m. on October 4, 2021.
I never received an email confirmation for my application but I’ve received multiple email confirmations belonging to different applicants, whom I don’t know, along with their personal information. How do I know if my personal information has been shared?
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DBHDS and VITA's Incident Response team are continuing the internal investigation with Information Technology staff. As part of this process, we are determining exactly which individuals had information shared. DBHDS IT-Security will directly contact applicants whose information may have been affected. If you were able to view someone else’s information and did not have your information shared, you will not be contacted since your information was not shared.
I sent you an email or called and gave my name to someone and left a message for the IFSP Staff, stating that I encountered a problem. Is someone going to email or call me back?
- Thank you for the information that you shared with us while we managed this incident. Your information has been critical as we work with our partners to investigate.
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If the Appendix K flexibilities have been beneficial to you during this pandemic, if you've had peace of mind knowing you've been able to keep your family safe, we strongly encourage you to contact your legislators to advocate to make these flexibilities permanent. Your voices matter the most and your legislators will listen!
We have created a page on our website devoted to this effort that has the information you need to contact your legislators.
We look forward to the day when this pandemic has passed, to when it no longer poses a health risk to you for our team to come see you in person again or to have your attendants working in your homes.
We will continue to keep you updated as things change. The safety of the families we serve, of their attendants, and of our team members remains our top priority.
Thank you for your continued patience and for your trust in us to continue to serve you and your family with excellence. Thank you for partnering with us and allowing us the joy of serving you.
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Did you know that the colors yellow or blue are worn to recognize Down syndrome awareness? Did you also know that October was Down syndrome awareness month? Here we're representing in yellow and blue for Down syndrome awareness during our October company meeting.
We see you. We hear you. We support you!
As always, your Moms team is here to provide guidance and support.
If you or your loved one have a disability, special needs or medical needs, visit our website for support, resources and tools.
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How we Halloween...Disney villain style!
Working virtually doesn't mean you can't have fun! Your Moms In Motion/At Home Your Way team participated in holiday festivities by dressing up during our company call. We hope you enjoyed a fun and safe Halloween, too!
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Do you want to:
- Have a positive impact on people's lives?
- See the joy in someone's face when you tell them about a little resource that will make a big difference in their lives?
- Have the chance to help people in your community on a day-to-day basis?
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Moms In Motion / At Home Your Way
is looking for talented individuals to join our team!
Service Facilitators support eligible individuals and their families in properly using consumer-directed services so they can live in their home with assisted supports. We do this by routinely visiting people in their homes (your home will be your base office). Moms In Motion / At Home Your Way has been a leader in this industry for over nine years. We are a value added provider. We help families to administer their consumer-directed services & link them to additional services.
If you can answer "Yes" to these questions we want you to Join our Team of ACES:
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Do I enjoy ADVOCATING?
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Am I COMPASSIONATE?
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Do I strive for EXCELLENCE in everything I do?
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Do I care about person-centered SERVICE?
Skills and Qualifications include:
- Associate's Degree or greater in Human Services or related field.
- Ability to work independently.
- Ability to communicate effectively both orally and in writing.
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To ensure your Moms In Motion / At Home Your Way application is processed correctly, please use the the links on our Job Opportunities page to apply for the Service Facilitator position in or around your home area.
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Saturday November 13, 2021, 7:30 a.m. EST |
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At Ease: For Visitors with Autism and Cognitive Disabilities |
This program is for individuals to enjoy early access to the Museum with modifications to make the visit more sensory friendly. Anxiety coping devices will be available at the Welcome Desk. Service dogs and miniature ponies are allowed during the program as well as during normal operating hours.
Register for At Ease: For Visitors with Autism and Cognitive Disabilities
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Click the image to register |
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For more information, please contact
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Please keep a lookout for more information on how you can vote for the Moms In Motion tree!
Visit the website for more information about holidays at the Hotel Roanoke
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Medicaid Application for Children |
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Click the image below to visit the "Applying for Medicaid" section of our website for details on waivers and a comprehensive guide on how to complete the children's medicaid application. |
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Medicaid Application for Adults |
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Click the image below to visit the "Applying for Medicaid" section of our website for details on waivers and a comprehensive guide on how to complete the adult medicaid application. |
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Tell Your Services Facilitator
Changes to your MCO, Health Insurance Premium Payment (HIPP) Program Enrollment, or Medicaid eligibility affects your authorization for Personal Care, Respite, and Companion hours. Moms In Motion needs to know where to send authorization requests to. Your Service Facilitator is often one of the last to know about these types of changes. You must have an authorization in place with the appropriate entity and fiscal agent in order for your attendant to work and get paid. Don't risk a lapse in services.
Helpful links:
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If you receive a balance notice or Explanation of Benefits (EOB) statement:
Moms In Motion's services are covered by DMAS/MCO and considered paid-in-full. No balance billing is permitted by any entity.
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Who to Contact if You Move
- Department of Social Services in your current locality advising them of the move
- Your Service(s) Facilitator
- Your MCO
- Your current Community Services Board
- Advise those at HIPP
- All Doctors offices & Pharmacies
- Social Security Administration if you are receiving benefits like SSI (must be done in person)
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SIGN UP FOR USPS INFORMED DELIVERY here
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Developmental Disability Waivers
The State of Virginia currently offers three Developmental Disability (DD) waivers:
- Building Independence (BI)
- Community Living (CL)
- Family and Individual Supports (FIS)
Moms In Motion is able to facilitate services of Companion (when applicable), Personal Care & Respite under the CL & FIS Waivers.
To learn more about the DD Waivers & the services offered through them, please visit our website for a comprehensive overview.
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MONTHLY DISCUSSION WITH YOUR
SERVICE FACILITATOR
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1. New for this period:
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Discuss changes in regards to attendant benefits related to sick leave starting 11/01/2021.
- Open enrollment began in October. Changing your MCO during Open Enrollment is a benefit, and for some, necessary as Health Plans make changes to coverage & available providers.
- However, for Consumer-Directed Services, changing your MCO could have a large impact. Communicating in advance with your Service Facilitator your intent to change MCOs is crucial and can minimize the impact.
2. At every visit:
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Your Moms In Motion Service Facilitator will be happy to assist you with anything mentioned in this section. Ask during your next visit! |
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Renewing Your Medicaid
Individuals on the CCC Plus & both of the DD Waivers (CL/FIS) are required to renew their Medicaid annually. A paper renewal application is usually mailed to the primary residence the month before the individual’s renewal month. You will not be required to have another screening.
- When completing the renewal application, only include information regarding the individual requesting Medicaid.
- Write “CCC Plus/Long Term Care” at the top of the form.
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Section 5: Renewal of coverage in future years (optional) – to make it easier to determine your eligibility for help paying for health coverage in future years, you can agree to allow the Medicaid or FAMIS programs or the Marketplace to use income data, including information from tax returns. You will not receive a renewal application. Instead, you will receive notification of the outcome of your renewal. 5 years is the maximum number of years allowed.
You can renew using the following methods:
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By phone:
- Call Cover Virginia at 1-855-242-8282
- TTY: 1-888-221-1590
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By mail or in person: Complete the paper renewal form and return it to your local department of social services.
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Find your local Social Services office here
Failure to complete and turn in your Medicaid renewal application could result in lapse of coverage. Call Cover Virginia at 1-855-242-8282 if you have any questions.
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Do you have an aging loved one on the CCC+ Virginia Medicaid Waiver or one of the 3 DD (CL, FIS, BI) Waivers? Did they suffer a stroke? Do they have chronic diseases such as diabetes or CHF? Are they losing their cognitive abilities through Alzheimer's or dementia?
Did you know that their medical and personal care needs are not the only benefits of their waiver, but that they are also eligible for medically necessary AT, EM & DME? Visit our website for more information!
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Resources for Aging In Place |
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Key Roles in a Medicaid Waiver |
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SERVICE FACILITATOR:
A Consumer-Directed (CD) Services Facilitator (SF) is the DMAS-enrolled provider who is responsible for supporting the individual and family/caregiver by ensuring the development and monitoring of the consumer-directed services plan of care, providing attendant management training, and completing ongoing review activities as required by DMAS for consumer-directed personal care and respite services.
To learn more about the role & responsibilities of the Service Facilitator, please visit our website for an overview.
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EMPLOYER OF RECORD:
The Employer of Record (EOR) is the person who performs the functions of the employer in the consumer-directed model of service delivery. The EOR may be the individual enrolled in the waiver, or a family member, caregiver, or another person.
To learn more about the role & responsibilities of the EOR, please visit our website for an overview.
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FISCAL AGENT(S):
The Fiscal Employer Agent performs payroll activities on behalf of the EOR. This allows the individual to use waiver funds to hire and pay attendants. The Managed Care Organization (MCO) contracts with the Fiscal Employer Agent to ensure that payment to the attendant is accurate based on approved service authorizations and timesheets that have been approved by the EOR. The Fiscal Employer Agent keeps payment records and follows all tax rules on the EOR’s behalf. The EOR employs the attendant(s).
To learn more about Fiscal Agent and their role & responsibility, please visit our website for an overview.
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To learn more about FA Aces$, including how to check your authorizations, click here
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To learn more about FA CDCN, including how to check your authorizations, click here
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To learn more about FA PPL, including how to check your authorizations, click here
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ATTENDANT(S):
The attendant is an individual who provides personal care or supports for the waiver individual. The attendant is the individual hired by the Employer of Record (EOR) who provides CD personal assistance, respite services, or companion services to the individual. The attendant provides services that are authorized by DMAS or its designated service authorization agent. The attendant should have the knowledge, skills, and abilities to perform the functions and duties necessary to support the individual who is receiving services.
To learn more about the role and how to become an Attendant, please visit our website for an overview.
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Moms In Motion is fully aware of how important empowerment is for our clients and their families.
To learn of many numerous resources and tools readily accessible to you, please visit our webpages:
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INFORMATIONAL TOOLS
ListServs
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Join Yahoo ListServ VaWaivers to discuss & share news about Va Medicaid Waivers.
Finding a CD Attendant(s)
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Amazon Prime
Amazon Prime is $5.99 a month for qualifying customers with an EBT or Medicaid card.
Cancel anytime.
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We're expanding our social reach!
Be sure to connect with us now on Instagram and LinkedIn!
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Moms In Motion/At Home Your Way is a Virginia Medicaid Service Facilitation provider for those approved for the CCC+ and DD Waivers (CL/FIS). |
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