UPDATED TIME PROCEDURES AND POLICIES FROM HR | |
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Attendance
In efforts to enhance the quality of care we provide to our residents and strengthen your teams, an attendance reset will go into effect as of 1/21/24.
What does this mean for you?
- Any absences and/or tardies you’ve accrued prior to 1/21/24 will be set to zero and you will have a fresh start.
- Any absences and/or tardies you accrued on 1/21/24 or after, will be addressed per the attendance policy guidelines, outlined in the Employee Handbook.
Breaks
In order to ensure breaks are taking place, employees will be required to log their break time for each shift on written logs within their areas. This requirement is effective 1/21/24.
What does this mean for you?
- You must record breaks for every shift you work on a written log. Please see your Supervisor for further instruction
- Reasonable bathroom breaks do not need to be logged
- Breaks will continue to be paid
- Non-exempt employees who work 7.5 consecutive hours, or longer, must have at least a 20-minute break, no longer than 5 hours after the start of their shift. An exception to this requirement applies to the following roles:
- Residential DSPs, CNAs, BSPs, RBTs
Additional exceptions that apply to the following roles:
- Residential Supervisors, and Nurses
- These employees are responsible for the care and oversight of residents, and therefore may take their break as allowed, based on the needs of the residents.
- Combining 20-minute breaks with lunch breaks is contingent on the residents and/or needs of the department, and must be authorized by the department. This requirement does not impact any agreed upon reasonable accommodations
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Increase to differential on PM Shift
In our continued efforts to improve staffing across all areas, we have evaluated the factors that impact our ability to attract and staff our evening shift. While we have additional staffing needs on the day shift and overnight shift, the evening shift, has for many years, been the most difficult shift to hire for and to maintain. Currently, there are nearly 3 times as many openings on the evening shift compared to days and overnights. Due to these significant openings, many of you are currently assisting on the evening shift by covering as direct care staff or by working extra shifts and overtime shifts to ensure the care of our residents takes place. In an effort to attract more applicants to the evening shift and to maintain our current evening shift placements, we will be increasing the differentials paid for direct care employees who work 2 PM -10 PM and 3 PM to 11 PM.
What does this mean for you?
- Effective January 21, 2024, the differential for direct care staff working on the PM Shift only (2 pm-10 pm and 3 pm to 11 pm), will increase from $1.50 on weekdays to $3.00 and from $3.00 on weekends to $5.00.
- The differential for Supervisors and Relief Supervisors working on the PM shift only, will increase from $1.50 on weekdays to $3.00 and on weekends, will remain at $6.00.
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Staff that earn this differential will see it reflected on the check distributed on 2/9/24.
- We will use this increased differential in our recruitment and marketing as a way to incentivize applicants to apply for and work the evening shift. Misericordia is committed to improving our staffing and are making every effort to do so. We appreciate our employees on all shifts and in all roles, we all work together toward achieving our mission. If you have questions regarding whether or not you are eligible to transfer to the evening shift please consult with your Director. All current transfer policies are in effect per the Misericordia Handbook.
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Medical Leave (FMLA/ADA) Intermittent Policy update
As of January 21, 2024, it is mandatory for employees to report intermittent absences related to FMLA/ADA to New York Life (NYL) within 48 hours after the absence. Failure to do so will result in the absence being unprotected and subject to Misericordia's attendance policy. Employees who utilize FMLA/ADA intermittently are required to follow Misericordia’s standard call-in procedure in conjunction with reporting to NYL.
Options to report absences to NYL:
- Call (888) 842-4462
- Follow the prompts to speak with a representative or use the automated system
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Register/Sign-in to the website www.mynylgbs.com
Misericordia’s Call-in Expectations:
- AM shift: must call in 2 hours prior to shift start time
- PM and night shifts: must call in 3 hours prior to shift start time
- Overtime shift: 24 hours prior to overtime shift start time
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ANNUAL CANTS REQUIREMENT
As part of Misericordia's annual background check requirements, all staff must complete a background check/CANTS (Child Abuse and Neglect Tracking System) application with DCFS. By the end of January, all staff will receive an email link from DCFS with instructions on how to create an account on the DCFS portal to complete the annual CANTS background check.
Employees with a Misericordia email address, the email link from DCFS will be sent to their Misericordia email address. Employees without a Misericordia email address, the email link from DCFS will be sent to their personal email address on file. For staff receiving email notifications via their personal email, they should check their spam folder for the email; if not in their inbox.
The CANTS background check must be completed no later than February 29, 2024, (please click here for instructions/screenshots of the email from DCFS). Failure to complete the CANTS background check will affect your employment status. If you do not receive an email link from DCFS by January 31, please contact Human Resources.
Please contact HR with any additional questions regarding CANTS and check Campus Connections for more information in the next week.
Thank you for your attention to this very important matter.
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EMAIL MAINTENANCE UPDATE WILL START JANUARY 25
IT needs to make changes to support new Internet email security standards.
These changes will impact bulk emails sent on our behalf (for example, via constant contact). We are making these changes Thursday morning and it could take up to 48 hours to distribute through the Internet. IT is asking that no bulk emails be sent between Thursday 1/25 and Sunday 1/28. This applies to any emails sent via Constant Contact.
There are also various security enhancements available to make it harder for spammers/scammers to send bogus emails. Misericordia has implemented some of these protections, while there are additional protections we have not yet implemented. For instance, Google is changing its policies on 2/1 to potentially block emails that don’t meet a certain level of security. Misericordia is going to be upgrading our security this week (and in the coming weeks) to meet these standards as well as additional standards. These changes could cause short-term disruptions to our email. IT will keep staff updated when we make these changes. Some changes cannot be done “instantaneously” because they involve multiple vendors and require time to propagate around the Internet.
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THANK YOU FOR YOUR INPUT
From Tina Stendardo, VP of Programs:
Thank you to all the staff that completed the survey on programs. These surveys are so important to improving services for our residents. The program teams will be meeting shortly to review the results and to determine measurable goals. Our residents are changing and so are their needs. We need to ensure quality and meaningful programming for the people we serve. More detailed information to come.
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DT Instructor (details here)
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Marian Center QIDP (details here)
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AM Main Nursing Supervisor (details here)
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McAuley Director of Nursing (details here)
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RCH/McGowan Relief ON Supervisor (details here)
- Nursing—all shifts (LPN, RN, BSN)
- CNAs
- DSPs
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Not sure how to submit a Letter of Intent or Resume? Click here for instructions!
Follow our Employee Recruitment Pages on Facebook and Instagram! While you're there, be sure to refer someone you know to our openings! You can earn up to $1,000 for each successful hire who works with us for a year, as a result of your efforts to refer them to us.
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LOOKING FOR PROFESSIONAL TRAINING IN A SPECIFIC PART OF YOUR WORK?
Click here to see the calendar of training offerings from Staff Development, and talk to your supervisor about signing up for a session!
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Do you have a special talent that you are proud to show off to the world? We would love for you to share them with us! Send a 20-second to 1-minute and 30-second (approximately) video of you showcasing your talent for our panel of judges and be considered for a chance to take the stage at the 10-plus Years Employee Anniversary Dinner on March 13. Singing, dancing, sketch comedy, magic, juggling, ventriloquism, celebrity impersonations, and other performance acts may qualify, as long as they are work-appropriate and do not pose a safety risk to yourself and others. Please send your submissions to campusconnections@misericordia.com, no later than February 21. | |
DON'T MISS OUT ON FREE COVID-19 AND FLU TREATMENTS | |
The Home Test to Treat program is a nationwide initiative designed to ensure rapid access to free lifesaving COVID-19 treatments. | |
Did you know staff insured through Misericordia who test positive for the flu or Covid-19 can qualify for free telehealth care? If medications are prescribed at the telehealth appointment, they may also qualify to receive the medications for free. Click here to read more about what options are available, whether or not you are enrolled in a specific healthcare plan, and reach out to Sam Sexton at samanthas@misericordia.com if you have questions. | |
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ACTION REQUESTED
HELP STOP DSP HOURS CUTS
As Fr. Jack, our friends at the They Deserve More coalition have been advocating for increased wages for DSPs for years. We greatly appreciate their advocacy and are delighted to support their efforts, especially with respect to these proposed drastic cuts to the Human Services budget.
Our promise to you is that we would not cut DSP hours at Misericordia as we know what DSPs (and all staff) mean to providing the best care possible for [our residents]. But if we don't take action and the cuts occur, it would mean that our government gap would increase significantly and there would be a need for even greater fundraising.
Take action now by visiting this link and sharing it with your friends and loved ones.
To read Fr. Jack's message in full click here.
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MOVIES THAT MEAN SOMETHING TO YOU | |
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TELL US WHAT’S ON YOUR 2024 BUCKET LIST
Whether it's baking a cake from scratch, flying on an airplane for the first time, reading 50 books, or anything else you hope to accomplish in the new year, we'd love for you to tell us about them. Your responses will be published in Campus Connections!
Click here to share something that's on your list!
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CONGRATULATIONS TO OUR MLK DAY RAFFLE WINNERS | |
Click here to revisit the MLK Day resource guide, curated by Campus Connections and Misericordia's Diversity and Inclusion Committee. | |
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Thank you to everyone who participated in our MLK Day Raffle. With over 100 entries, we are happy to announce the following winners:
- Arturo Magpayo (Security)
- Paul Schwartz (Development)
- Angela Spaulding (Village)
- Nicholas Stevic (Village)
- Stephanie Bouldin (Nursing Services)
Once again, we appreciate everyone's engagement. Remember, it pays to read Campus Connections!
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“Be a bush if you can't be a tree. If you can't be a highway, just be a trail. If you can't be a sun, be a star. For it isn't by size that you win or fail. Be the best of whatever you are.”
—Dr. Martin Luther King Jr.
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Stay tuned for weekly Campus Connections updates sent via email.
To find previous Campus Connections issues and updates, click here.
If you have any questions or feedback for us, email campusconnections@misericordia.com. Be sure to include your name, work area, and an extension we can use to contact you!
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