Happy Procurement Month Monarchs!

March is Governmental Purchasing Month. In honor of Purchasing Month, Procurement Services would like to provide the University purchasing community with an opportunity to learn more about procurement as well as a chance to win prizes.

New eVA Coming this May!

Per the Commonwealth eVA Team, after May 2, change orders to existing purchase orders will not be allowed in the new system. If a change order is needed after May 2, 2022 to a purchase order that was issued prior to May 1, 2022, please proceed as follows:

~If an Increase is needed for an existing PO: Create a new PO in the new eVA to include additional goods/services needed only. Reference the original PO number in the Comments section of the new PO.

~If a Decrease is needed for an existing PO: Submit a Liquidation Request Form to procurement@odu.edu.

UPCOMING TRAINING

As the campus prepares for the New eVA transition, eVA specific trainings will be held twice a week, every Tuesday and Thursday. Please check the event calendar for registration information.

YEAR END PLANNING

Year-End Closing Calendar may be found here.

Please make note of the below due dates for Requisition Submission.

April 4: Goods/Services > $50,000

April 25: Goods/Services $10,000 - $50,000

May 13: Goods/Services < $10,000 Vendor proposals/quotations must include language specifying that requested goods/services will be delivered/provided on or before June 30, 2022.

July 5: Purchasing Card (PCard) Sign-Off

~Transactions between May 16-June 15, 2022 and transactions with postdate between June 16 -June 30, 2022.

Year End Planning Training plus Review Sessions coming soon!

FY22 Year-End Open Encumbrances

1. Open encumbrances with balances less than $500 will be automatically liquidated and closed by mid July 2022.

2. Open encumbrances greater than $500 will be encumbered in FY23.

3. Liquidation request for FY22 encumbrances are due in Procurement Services no later than April 1, 2022. Please see Liquidation Procedure here.

We Value Feedback!

You'll soon receive an email and link for a survey to provide feedback to Procurement Services. Thanks in advance for your participation!

"Price is what you pay. Value is what you get."

Warren Buffet

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