Volume 29 | May 15, 2021
Evaluation Planning Updates
This year saw the launch of the Evaluation Roadmap for Block Grant and SOR funding streams. It combined several evaluation planning documents intended to be guides and tools throughout the year, and for years to come. As the end of the Block Grant fiscal year nears, we wanted to touch base on a few topics related to the Evaluation Roadmap and planning process.

FY20-21 PBPS Data Entry

Please ensure that data in PBPS is as up to date as possible! Entering data in an ongoing and timely manner avoids an end-of-year push by staff. Entering before the end of the fiscal year also allows you time to correct any rejected activities ensuring that all your data will be correct and included in end of year reporting. Please note these important dates:
 
  • By Thursday, July 15th, all Block Grant data, including activities for those strategies that blend funding with SOR, need to be entered.
 
  • By Friday, July 30th, all rejections need to be addressed. Please continue to check PBPS for rejected activities. The OMNI TA Team continually reviews activities and will do so throughout the rest of the fiscal year.
 
FY21-22 Evaluation Roadmap Process
 
Work on the FY21-22 Evaluation Roadmap will start in July - another reason to work on wrapping up FY20-21 data entry early! For this upcoming fiscal year, OMNI is again working to improve processes and documents. This time, Block Grant and SOR funding streams will be combined into one Evaluation Roadmap!
 
We realize many CSBs blend funding streams, and there is a lot of crossover of strategies and risk factors. This is especially relevant for the data entry plan phase, as there may be many dual-funded strategies to record. We also realize that some CSBs do not blend funding or strategies and may have different staff members who are responsible only for one funding stream or the other. The OMNI Team is flexible and can work with CSBs to complete evaluation planning that makes sense for your situation.
 
The OMNI TA Team will be reaching out to CSBs later this spring with more information on the FY21-22 Evaluation Roadmap process. 


ACEs Evaluation & Survey Reminders
The ACEs Training Evaluation survey has recently been updated to include a new question! Per request from a number of CSBs, we've added a question to the demographics section of the survey asking in which county the respondent lives, with a dropdown selector.

Because many trainings are now virtual, and trainings are marketed more broadly, training participants may now be attending from across the state! This new question will allow CSB staff to better understand the reach of their impact with ACEs trainings. The data for this selection will show up in your monthly ACEs Training Evaluation spreadsheet that is posted to box.com. We've updated the ACEs Training Evaluation codebook which will provide you with a key to identifying which county is selected. In your spreadsheet, it will appear as a numeric value.

Important! All CSBs should check for and review their monthly ACEs and Coalition Readiness & Effectiveness data spreadsheets in Box.com! We've had a couple of CSBs report seeing data in their spreadsheet when they have not done a training or administered a survey. Please alert OMNI as soon as possible to any anomalies such as this, as only you will know if something is not quite right about the data.

Important! To test or review either the ACEs or Coalition Readiness and Effectiveness surveys, please ONLY use preview links so that any "fake" survey responses you enter are not recorded in the system and shared back. Each survey that is recorded in Qualtrics has an associated cost, so please only use the survey link with your actual participants!


News You Can Use
Recording item distributions in PBPS
Looking to avoid PBPS rejections when entering item distributions such as lock boxes, deactivation pouches, and cable locks? Make sure to enter a separate activity for each time, item, and location you are distributing items. Multiple locations or distribution efforts cannot be clumped together as both number of items and number of distributions are used in reporting.
Coalition Assessment due by June 30th
A kind reminder that all CSBs are expected to complete the Coalition Assessment in Qualtrics with at least one of their coalitions by June 30th, 2021 as part of the Performance Measures Contract. Check out the Coalition Assessment Toolbox in the TA Resources for CSBs folder in Box.com for guidance on administering the survey to your coalition members.
Hiding inactive staff in PBPS
Do you have staff showing up when entering data in PBPS that are no longer working at your CSB? There's an easy way to hide them without losing any related data. Simply navigate to "My CSB" at the top of your PBPS screen and select "Staff." Choose the staff member you wish to classify as inactive and select "Inactive" from the "Role" dropdown menu. Voila! That staff member should now be hidden.
Community Spotlight
Hampton-Newport News Kicks Off Mental Health Awareness Month
With May being Mental Health Awareness Month, Hampton-Newport News came out with a bang in the first two weeks of the month with a series of virtual trainings and presentations to highlight what individuals in their communities can do to prioritize mental health in their lives and build resiliency. The trainings include ACEs and REVIVE trainings, and presentations focus on topics such as healing, having compassion for ourselves, preventing underage drinking, and making an impact in your community. Check out their line up below or at www.hnncsbprevention.org
Important Dates

May 18th, 2021
  • Community Forum on Evaluation Planning: The Road Ahead from 11am-12pm ET. Register here!

June 10th, 2021
  • Community Forum on Alcohol Environmental Strategies from 1:30-3pm ET. Register here!

June 30th, 2021
  • BG FY20-21 ends.
  • Keep up with PBPS data entry to avoid a last minute headache!

July 15th, 2021
  • All BG data needs to be entered into PBPS; includes all BG/SOR dual funded activities

July 30th, 2021
  • All rejected BG activities need to be corrected

Monthly
  • Updated ACEs evaluation and Coalition Readiness and Effectiveness Assessment data available on Box.com.
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