The Point in Time Count is January 26th! |
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HUD requires an annual census of people experiencing homelessness in our CoCs and the corresponding resources that are dedicated to assist people. The 'people' count is called the Point in Time while the 'resources' count is called the Housing Inventory Count. This takes place on the last Wednesday of January (the 26th).
There are three data streams to count both people and resources resources:
- Unsheltered persons*
- Sheltered and Housed People in Non-HMIS participating projects*
- Sheltered and Housed People in HMIS participating projects
For HMIS Participating ES, TH, RRH, and PSH, this means your data for Jan 26th must be complete and entered that night. Please plan to allow for fast data entry on clients you're serving that specific night.
Plan ahead - run the CoC-APR or ESG-CAPER for your clients now to make sure that age, gender, race, ethnicity, veteran status, relationship to head of household, disabling conditions, homeless history, and DV history should be complete.
We will need your help to review and submit reports in the week after January 26th and will send more specific procedures in January. Steel yourself for a data flurry!
- YES, an unsheltered count is happening.
- YES, non-HMIS projects still need to report.
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Here are the key dates to save for the 2022 PIT/HIC process for HMIS!
Jan 20 @ 1pm - Agency Administrator (AA) Training
Jan 26 night - the PIT night
Jan 27 all day - HMIS reports delivered to AAs
Feb 4 end of day - Deadline to confirm all project data to Data Center Helpdesk
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REQUIRED for Agency Administrators: PIT/HIC Training |
All NC Balance of State, Durham, and Orange CoC Agency Admins must attend or review the 2022 HMIS Point in Time (PIT) and Housing Inventory Count (HIC) Training before PIT night.
2022 PIT/HIC HMIS Training
Thursday, January 20th
1-2:30 pm
This training is essential for Agency Admins who are responsible for reviewing, correcting, and confirming reports for the Point in Time and Housing Inventory Count each year. We will review how to:
- Pull reports
- Read and review reports
- Make common corrections
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Other upcoming Training & Resource Round-Up |
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December HMIS User Meeting Materials
Review these resources for important updates and tips!
January's HMIS Users Meeting will focus on PIT/HIC Procedures, new calendar year reminders, and follow-up from Required Annual Training.
- Orange CoC - Recording
- NC BoS CoC - January 20th at 1 pm (converted to Agency Admin Training)
- Durham CoC - January 27th at 10 am (Key community sharing conversation)
February's HMIS Users Meeting will also focus on PIT/HIC!
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New Report: Unsheltered Contact Information |
For any project serving clients currently living unsheltered, catching up with them can be a challenge. If you use the Client Profile "Client Contact Information" subassessment, you're in luck! We are please to release a new ART Report to help your staff stay organized and keep in touch with unsheltered clients.
Key Highlights & Details
**Since this report contains Personally Identifying Information (PII), protect copies of the report! Delete or shred copies after use and do not share without password protecting. Keep your client's data safe!
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CoC PSH Guide for Moving On Assistance |
New State and City ESG grantees for Street Outreach project are encouraged to view the Data Center for a live workflow training from this past week. Make sure you're ready for your grant's start date!
Additional Street Outreach resources are available on our Training and Knowledge webpage under Other Resources and Guides: |
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To help prepare for HUD reporting, we need to ensure your agency's project and user details are complete and accurate in the system. Agency Administrators should have the checklist and been contacted by the Data Center -- if you haven't please reach out to Helpdesk!
Project details like Users, their roles, HMIS Projects, and their Funding Sources are all things required to be complete and accurate in HMIS for each year. We must confirm this information for CoC Leads to submit the LSA, SPMs, and ultimately the HIC!
Please respond to your Data Center point person to confirm!
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Coordinating Group Changes |
When you meet to discuss a By Name List generated with HMIS information, you are sharing HMIS info with local partners for coordination of services. This is called a Coordinating Group in the HMIS Release of Information.
The Data Center supports local communities by posting a list of who each agency coordinates with using HMIS data.
This information is now posted on the Privacy page of our website under "Coordinating Groups using HMIS" and can be updated as the form is submitted. |
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Bed and Unit Inventory Changes |
If your project's capacity to serve clients overnight changes at any point throughout the year, use the Bed & Unit Inventory Form to make sure the change is reflected in HMIS. This helps us keep your inventory and utilization accurate all year round! |
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New or Renewed Funding Source?
We want to help you plan for data collection and entry before you begin services. Keep us in the loop from the beginning to avoid the pain of back-dating months of data in HMIS!
Ending Funding
If your funding source is over, expired, or given back for some reason, please email the Data Center asap. In addition, we need to know what will happen to the current clients - should they be moved to a different existing funding source/project or exited and services closed? The way the funding ends and what your project decides to do will have an impact on HMIS projects and clients.
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Annual Require Trainings Deadline - 1/7 |
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If you had your HMIS license on 11/30/21, your LMS Courses are due! |
Annual Required Trainings were due Friday, January 7th, 2022. If you have not completed the Privacy and Data Standards Courses in the new LMS portal, please do so immediately.
Licenses will be inactivated until the trainings are completed.
Please contact HelpDesk (hmis@ncceh.org) if you have any questions!
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New to HMIS or missed a meeting?
Make sure to check out our News Archive page for links to past email updates and user meetings slides or recordings.
Any other questions?
If you have questions about data collection from clients, reporting, or anything else HMIS related, please reach out to us at Helpdesk! We look forward to continuing to serve your agencies next year!
Happy Holidays and we wish you a happy New Year!
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NCCEH Data Center | 919.410.6997 | hmis@ncceh.org |
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