Supply Chain Management News
September 2021
|
|
Dear Campus Community,
Supply Chain Management (SCM) would like to inform you of important updates and events.
This month's features:
- Reminder/reference regarding Directive re. Services and Ed Code 92495
- Conferences and Events Off-Campus
- BearBUY: Basics for Shoppers Promotional Drawing Winners!
- Welcome BCBP's Newest Senior Business Contracts Officer, Steven Carter!
- NEW! Systemwide Contracts for Genesee and Thomas
- Business-related airfare must be booked through Connexxus beginning November 1
- Bill-To Address Update
- Name Changes for the Following Buildings: Barrows, Kroeber, and LeConte Halls
If you have any questions, please contact the BearBUY Help Desk at
Thank you for your continued support,
Supply Chain Management
|
|
|
Reminder/reference regarding
Directive re. Services and Ed Code 92495
|
|
All work in buildings that have been traditionally performed by persons with University of California Service Unit (SX) job classifications must be performed by California AFSCME (SX) employees.
Please do not proceed with working with any third-party contractors that are in conflict with the directive without the written approval of Employee & Labor Relations.
|
|
Conferences and Events Off-Campus |
|
Conferences and Events off-campus at non-UC locations, including those with catered services may continue using past procurement processes. |
|
BearBUY: Basics for Shoppers Promotional Drawing Winners! |
|
Congratulations to the following people who were randomly selected to receive a $20 Amazon Gift Card for successfully completing our new BearBUY: Basics for Shoppers eCourse within the promotional period (07/07/2021 - 09/07/2021): Samara Williams, Lance Laird, Taro Ohkawa, Zefora Ortiz, Carole Lopes Cooper, Jenny Lee, Allison Batka, Eric Ma, Sean Clair, and Martine Alexander.
|
|
Welcome BCBP's Newest
Senior Business Contracts Officer, Steven Carter!
|
|
Please join us in welcoming Business Contracts and Brand Protection's (BCBP) newest Senior Business Contracts Officer, Steven Carter.
Steve is our first fully remote hire (he lives in San Diego) with 9 years of experience in the UC system, as an Associate Director for UC San Diego's Purchasing/OCGA, and most recently, as the Director of OCGA at the Scripps Institute of Oceanography. We look forward to adding UC Berkeley's revenue-generating business contracts to Steve's extensive transactional portfolio, and are especially excited to have someone on our team with first hand knowledge of procurement rules and federal grant regulations. Welcome Steve!
For more information on the Office of Business Contracts and Brand Protection, and the process for using our business contract management system (BCMS), please visit our website: https://bcbp.berkeley.edu/
|
|
NEW! Systemwide Contracts for Genesee and Thomas! |
|
Genesee and Thomas systemwide contracts and content went live in BearBUY on Monday, August 30, 2021. |
|
Business-related airfare must be booked
through Connexxus beginning November 1
|
|
UC Berkeley is updating their policy on booking business-related travel. Beginning on November 1st, employees booking flights for business travel will be required to book through the UC travel system Connexxus. This means employee travelers will also need to use the Direct Bill system to generate the identification number that will be used to pay for flights within Connexxus.
The benefit of using Direct Bill is that staff and faculty don’t have to pay out of pocket upfront for their airfare, often well in advance of the travel, then having to wait until travel is completed before being able to get reimbursed. With Direct Bill they can charge their airfare directly to the university. With this change, travelers or their delegates will include the payment chartstring when they make the Direct Bill request, rather than providing it in the reimbursement request. Booking through Connexxus means travelers will automatically get travel insurance, ticket protection, and agent support for their trip. Other potential benefits include preferred seat options, priority standby, and additional mileage.
Additionally, if you find a lower fare somewhere else, send it to the travel team at travel@berkeley.edu and they’ll find you the rate in Connexxus or potentially grant an exception to book outside the Connexxus system. More information about how to use Connexxus is available on the Travel website and we will post frequently asked questions as they become available. If you have questions about this change, email the travel team at travel@berkeley.edu.
|
|
Due to the relocation of the Controller’s Office from Warren Hall to Fourth Street, the Bill-To Address in BearBUY will be updated accordingly effective Monday, September 27, 2021. |
|
Name Changes for the Following Buildings:
Barrows, Kroeber, and LeConte Halls
|
|
Since the University’s announcements to unname Kroeber, Barrows, and LeConte Halls to the following, addresses in BearBUY have been changed accordingly:
Barrows Hall → Social Sciences Building
Kroeber Hall → Anthropology and Art Practice Building
LeConte Hall → Physics North and South
Note: When searching, you MUST search by building name, NOT by Ship-To address code.
|
|
Order Status
Please note that your SCM assigned Buyer will not receive the requisition until it has been approved by the department Org Node approver.
|
|
Expediting an Order
If an order warrants expedited handling, please change the priority on the requisition to "Urgent". If you have already submitted the requisition, please contact your assigned Buyer via email and be sure to include the requisition number.
|
|
Who is My Department's Assigned Buyer?
If you are unsure of how to start your purchasing transaction, contact your Buyer for assistance by using your Org Node and Department Name to find your assigned Buyer located in this matrix.
|
|
Splitting Chart of Accounts (COA) At Header Level Vs. Line Level
Splitting COA at the Header Level will apply the split to all lines on the PO.
Splitting COA by Line Level allows you to customize COA percentage allocated to that specific line.
BEST PRACTICE for Subawards
-
Line 2 should always be set at the Header Level Chartstring using Account Code 57810.
-
Line 1 should be overridden at the Line Level Chartstring using Account Code 57811.
|
|
SCM Service Level Turnaround Times
Urgent requests will be handled on a first-in-first-out basis. Standard turnaround time (Service Level Agreements) for purchase and contract types are available on our Service Level web page.
Please be aware that contract negotiations with suppliers may cause delays.
|
|
Ship To Address vs Final Destination
A Ship To Address is the address that is sent to the supplier. When the supplier is delivering items, they will deliver to the ship to address (which is also visible on the PO they receive).
A Final Destination code is an address only associated to UC Berkeley. Final destination code are used when departments have a central receiving location. The ship to address is the central receiving facility. When the packages are received, the department central receiver looks the PO up in BearBUY and looks for the final destination code. The final destination code is then the office/room number of where shopper needs the items. Final destination codes are never sent to the supplier and are NOT reflected anywhere on the PO.
|
|
Below are links to the BearBUY homepage, instructional aids, training courses, and information on how to create Service Now tickets for BearBUY related issues.
|
|
Whether you are an experienced or a new BearBUY shopper, it is always best practice to take the BearBUY: Basics for Shoppers training if you haven't already.
To take this ESSENTIAL training, please click on this course #: BEESS950-Online
|
|
|
|
|
|
|
