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Office Hours:
Mon - Wed 9:00 - 5:00
Thurs 9:00 - 7:00
Fri 9:00 - 3:00
www.dullesfarms.com
DULLES FARMS COMMUNITY
UPDATES & REMINDERS
Community Meeting Reminders and Updates

BOARD OF DIRECTORS EXECUTIVE SESSION MEETING
The Board will be holding an Executive Session meeting Tuesday, October 24th at 6:30pm to discuss executive session items with the community pool company, High Sierra. The meeting will be called to order and immediately convene into executive session.
 
Finance Committee Meeting
The Finance Committee will be meeting virtually on Monday, October 23rd at 7 PM. Please CLICK HERE for instructions on how to attend virtually.

Social Committee Meeting
The Social Committee will be meeting at the Westridge Clubhouse on Thursday, October 26th at 7PM.  CLICK HERE for Webex login instructions if prefer to attend virtually.
2023 2nd Annual Meeting Notice
Online Voting begins Friday, October 20th

Dear Dulles Farms Homeowner:
 
As stated in the initial notice dated September 11, 2023, the Association will hold the Annual Meeting on Thursday, November 9th at 6:30pm as required and in accordance with the Dulles Farms Community Association’s Bylaws, Article 2, Section 2.1. Annual Meetings and Administrative Resolution No. 21-02 Procedures Relating to Virtual Annual Meetings. 
 
Please be advised that the Annual Meeting of the Association will be held virtually again this year via Webex. The quorum requirement is 5% of all members in good standing which equates to approximately 87 homes, so your attendance either virtually or by proxy is IMPORTANT. Without achieving a quorum, the Association will not be able to conduct official business, which includes completing the election of two members to the Board of Directors. 
 
The purpose of the Annual Meeting is to elect two new board members as the terms currently held by Tom Ward and June Roman will be expiring. The two seats up for election will both serve for terms of 3 years. Candidate Statements for those who expressed an interest in serving on the Board of Directors can be found on pages 7 & 8 of the recent Newsletter, or by clicking the links below.

June Roman Candidate Statement

For more information about the Annual Meeting scheduled for November 9th at 6:30 PM via Webex, click here.
 
This year one member of each household has the option to vote electronically using a third-party vendor, VOTE HOA Now. This is a safe and efficient method to increase participation while saving both time and money. Each property with an email on file will receive an email invitation by Friday, October 20th to vote from the Dulles Farms voting site. Please be sure to add this email address (dullesfarms@ivotehoa.com) to your safe sender list/address book so you can participate in the vote.
 
Voting online is easy and quick! You will have three steps!
1. Receive the email and click the link to go to the voting site
2. Register for the vote by entering your name, email, and creating a password
3. Make your choices on the ballot and submit
 
When your vote is complete, you will receive both an onscreen confirmation and an email that the vote has been recorded. The entire process takes only a few minutes - less time than it did to read these instructions!
 
The deadline to submit your vote is by Noon on Thursday, November 9th, 2023.

If voting via Paper Proxy, it must be received at the management office located at 25185 Chafee Circle, Aldie, VA 20105 by Noon on Thursday, November 9th, 2023. For further assistance, please contact Jessica Salvatore at manager@dullesfarms.com.
AD HOC COMMITTEE VOLUNTEERS
Would you like to serve your community by volunteering? The Dulles Farms Election Ad Hoc Committee is currently seeking volunteers to assist with preparations for the upcoming Board of Director's Annual Meeting election, which is scheduled for Thursday, November 9th. 

The time commitment is minimal, requiring less than 6 hours, and will end before the holiday rush! 

If interested, please email manager@dullesfarms.com. Thank you!
OPEN SPACE COMMITTEE VOLUNTEERS
Are you passionate about serving your community? Picture the opportunity for open discussion and candid communication focused on the aesthetics of the Dulles Farms landscape and green space! 

If you are interested in working alongside other residents to promote the same goal of maintaining and enriching the appearance of our beautiful Dulles Farms community, the Open Space Committee (OSC) is perfect for you! The committee is seeking members to join the team, and you do not need to be an experienced arborist, landscaper, or gardener in order to become an OSC volunteer. You will need to be able to contribute ideas and work closely with others who share your passion about common area and green space enhancements, and trail improvements and preservation. 

If you are interested in joining the OSC, please complete the Committee Interest Form and either email it to manager@dullesfarms.com or drop it off at the Westridge Clubhouse located at 25185 Chafee Circle. There is also an after-hours Dropbox located at the Westridge Clubhouse. Thank you!
If you are planning on doing any exterior modifications, please review the Design Guidelines and complete the Exterior Modification Application if applicable.
Association Office and Clubhouse Information

Westridge Clubhouse
(Management Office Location)
25185 Chafee Circle
Aldie, VA 20105
703-542-7555

Hours of Operation:
Mon - Wed | 9:00 am - 5:00 pm
Thurs | 9:00 am - 7:00 pm
Fri | 9:00 am - 3:00 pm

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Virginia Manor Clubhouse
25930 Lennox Hale Drive
Aldie, VA 20105
Management Company
Community Association Management Professionals
Customer Service 855-477-CAMP
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On-Site Manager:
Jessica Salvatore, CMCA AMS
manager@dullesfarms.com

On-Site Administrative Assistant:
Denise Sisak
assistant@dullesfarms.com

On-Site Covenants Administrator:
Tyler Graham
covenantsadmin@dullesfarms.com

On-Site Maintenance Technician:
Joe Curcio