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Medicaid Billing Service Logs
Personal Care Services
To add Personal Care Services in the Service Portal, use the PCA and Nursing Wizard to log your minutes. Monthly personal care logs need to be added by the 5th of the following month.
1. In the wizard enter total hours and minutes for each day recorded on the Personal Care Logging Sheet.
2. Select all services covered as directed by the IEP and Child Profile Form. One log per day is allowed.
3. Check the days that match the daily total time from the first step.
4. Select 'Log the Checked Days' button to save your logs.
5. Enter times that differ from above and log the services using the same steps.
Completed logs will show below the calendar along with the ability to delete any errors.
Make sure to keep the signed Personal Care Logging Sheet. If there is an audit, these signed sheets are required to verify the services.
HIPAA and FERPA
Keep student information confidential
Email is not considered HIPAA or FERPA compliant for sharing student information.
Please do not email student names or documents with student information attached. If you need to email about a specific student, the student initials and date of birth are all that is needed to look up student records in the Service Portal.
Documents can be faxed to 406-624-6289 or use ShareFile to encrypt scanned documents. Thank you for keeping student information safe!
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