#31: How to Approve for Production
Dear Yearbook Advisor, 

As we navigate through our new normal of virtual learning and living at a distance, we understand our schools are facing many new challenges. Entourage is committed to making your yearbook process as simple and easy as possible with the use of new resources and technology!

As the school year is coming to a close, you're probably pretty close to finishing your project. You may have some questions on the final steps to take with proofing and submitting the book to us.

In this hint you will learn some tips on proofing your book before submitting and also how to use our new final approval form!
Introducing Your Virtual School Photo Day

School Photo Cloud


In a world where social distancing needs to be enforced for safety, easily manage your student profile photos through an entirely virtual process.

Read how it works and sign up for free with your current yearbook account.
"How am I going to make the yearbook this year?"
Entourage has you covered... even during a year of uncertainty

Starting Your Project

We've created static content that helps fill your yearbook pages, plus new design templates inspired by this past year!



Find these page spreads under the Templates button in the category

Start Your Project
Once you've proof read your book and made all final changes, it's time to submit for production!

To get to the approval form, navigate to MANAGE > Approve for Production OR use the big red 'Approve for Production' button on the manage ladder page
NOTE: Only Admin logins will be able to approve the yearbook for production, Editors and Staff will not have this button available.
Filling out the Approval Form in 6 Steps
STEP 1: APPROVING YOUR COVER
If you have not done so previously, click on Step 1 to approve your cover file.
In this step you will review your cover design, if applicable, your Endsheets or Inside printing designs will need to be reviewed and approved as well.

This step will show you your front and back cover broken up, to check to make sure your design is accurately being displayed. There is also a photo of your spine (if you have a soft or hard cover). Make sure your spine text is centered and not upside down at this time.
Once you are satisfied with the design, check the box confirming your cover design. Then click “Go to Next Step”.

As you complete each step, there will be a green checkbox in the corner to verify that step is complete.
STEP 2: CHECKING YOUR BOOK CONENT
This step you will review, page numbering, students people page photos, Ads (if applicable), and any pages that have Pre-flight warnings.

Entourage offers auto page numbering, you can choose to add page numbering to your book at this point if you did not do so already.
The People page check will only be applicable if you used the People Page Flow system. This will compare all the students in your Manage Student Data to the student's photos and name tags that are placed on the pages. If you added a student manually or deleted a student from your yearbook page but not from the data this will flag that student as missing.

Click on “Start People Page Check” this will process and check the pages. Once it is complete it will give you the count of missing students. If you have missing students you will need to check ignore on the students to confirm it is okay.
If you sold yearbook ads, this check confirms that all the ads that have been PAID for in the yearbook store are placed into the yearbook.
Finally check all the possible pre-flight warnings you may have. You can review the types of preflight warnings here.
STEP 3: SETTING DELIVERY INFORMATION
This step will have you confirm where you want the yearbooks delivered to.

Please note, that we can not ship to PO Boxes.

You will also be selecting your delivery date. The row highlighted in green and pre-selected is the earliest delivery date option without incurring a rush fee. You can select a date with a rush and the amount will be added to your final invoice.
STEP 4: SET QUANTITY AND PAYMENT
Here you will confirm the final number of books. When adjusting this number please remember to add in-school sales and online sales combined.

After you confirm the book quantity, you will submit final payment. This page will show you your account total, any extra fees (such as tax or shipping), any payments you have already made for the account and any online sales you have collected.
If you do have online sales you can apply the amount collected to the account now. If you have collected a profit , Entourage can offer you a refund of your extra sales revenue, or you can always roll the extra revenue to the next school year.

If you do not have online sales, you can pay by credit card or check. If you have any questions at this time contact billing at 888-926-6571.
STEP 5: SET UP LINK YEARBOOKS
This is NEW for this year!

This new website is specifically for digitally viewing and interacting with the yearbook. You can also turn on digital autograph pages. In the year of social distancing this allows students to digitally sign each other's yearbooks and share their autographs on social media.
STEP 6: OVERVIEW AND APPROVE
The last step! You will once again review your yearbook specs.

Save your yearbook for next year to use as templates, give us a contact for the project next year, and lock in your pricing for the next year (or 5)!

Confirm all the check boxes, and submit your digital signature.

Click “Approve for Production“…

And CONGRATS YOU’RE DONE!

**Please keep in mind you CANNOT make changes to your book once it is approved. If you discover errors after approval contact your representative IMMEDIATELY as un-approving may result in a wasted materials fee**
If you need any assistance with approval please call tech support at:
888-926-6571
Check out these help videos:
View/download your invoice under Manage Invoices from your homepage.
You have several options for paying your invoice:

  1. Pay online at the following URL: link.entourageyearbooks.com/YBStore/PayInvoice.asp
  2. Call in a credit card number to our billing department at 888-926-6571, ext 3
  3. Mail a check to:

Entourage Yearbooks 
ATTN: Billing Department
39 Everett Drive
Princeton Junction, NJ 08550

*not recommended for final invoices
Want a $100 dollar credit applied to your invoice?
*
Refer another school to Entourage and get $100 dollars for each referral!
*Schools must sign up and produce a book to receive the credit

Available for both Iphone and Android

Tag and upload photos right from the app! New user interface makes for a quick and easy photo uploading experience for parents and teachers alike. 


or

  1. Go to the app store on your smart phone             
  2. Search for "Entourage Yearbooks"                   
  3. Download the Entourage Link app                   
  4. Login with the same credentials you use on the website
NEW AND IMPROVED FEATURES FOR 2021:

  • New Book Builder - Drop in whole book templates all at once
  • New Marketing Materials Designer
  • Updated Help Pages including new COVID - 19 content and resources
  • Updated People Page Software for better ease of use

Help students stay organized with our expertly designed, super-durable student planners!

Planners are available in two sizes, 8.25 x 10.75 and 5.5 x 8.5 and are spiral bound for easy access to both sides of the page. Available in Elementary, Middle, and High School designs. You can also customize the planners with your own content on various pages. 

Click Here to learn more
or
email chase.moser@entourageyearbooks.com
Contact Us! Call us at 888-YBOOKS1 (888-926-6571) - 9 AM to 9 PM EST
We're Here to Help Email us at help@entourageyearbooks.com
ENTOURAGE YEARBOOKS |  39 EVERETT DRIVE
PRINCETON JUNCTION, NJ, 08550
888-926-6571| WEBSITE | EMAIL