The Office of Business and Finance is comprised of three departments — Financial Services, Employee Services, and Procurement Services — and Board Support.
As the year is winding down, there are several important announcements from the Business & Finance. Please read on for some important messages from Financial Services, Accounting, Accounts Payable, Benefits, Payroll, and Purchasing:
- New Staff
- Year End Procedures
- Business Plus Tip
- Employee Benefit Open Enrollment
- Personal Leave Payout
- Year End Purchasing
BFin Bulletins are archived on the Business & Finance page of the DMPS website.
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NEW STAFF
The Finance Department is excited to announce two new staff members to the Business & Finance team.
Accounting Manager
Ben Lubkeman has been hired to fill the Accounting Manager position. He comes to DMPS with six years of school finance experience as the Executive Director of Accounting/ District Controller for Albuquerque Public Schools, as well as 13 years in public accounting, some years working for casinos, and one year in the Kansas State Auditor’s Office. Ben has a Bachelor’s degree in Business Administration and a Master’s degree in Accounting. He is a CPA and a CFE (certified fraud examiner). Ben grew up in Griswold IA and is excited to be returning to Iowa. We are looking forward to him bringing his knowledge and experience from another school district. Ben starts with DMPS on June 6. Please help welcome him to our team.
Financial Decision Support Analyst
Hunter Dettler has accepted the Financial Decision Support Analyst position. Hunter’s first day with the District is June 8. Please join us in congratulating Hunter as he begins his journey with DMPS. Prior to joining our team, Hunter worked at Wells Fargo. He earned his Bachelor’s degree in Business Administration & Finance from Augustana University in Sioux Falls, SD.
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ACCOUNTING
Year End Procedures
IMPORTANT: Year End processing dates and instructions are outlined in the year-end procedures document for many areas of the district. Included are dates for technology orders, Central Stores orders, payroll dates, p-Card usage, and much more.
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ACCOUNTS PAYABLE
Caution Using B+ Workflow's Select and Process All
Reminder for all Business+ approvers (Office Managers, principals, bookkeepers, admin)
Workflow has both the option to Select and process all tasks — which completes the same approval action on all transactions pending — or the option to Select to process task to complete an approval on an individual transaction.
Both options are not always visible so please be mindful which option is being used before hitting approve. Please see the attached example for more details.
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BENEFITS
Employee Benefits Open Enrollment
Reminder: These are the final days for employee benefits open enrollment period. The window will close MAY 31, 2022.
Instructions for making changes in Benefitfocus were emailed to employees on May 2, 2022.
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PAYROLL
Personal Leave Payout
The comprehensive agreements allow DMEA, ESP, AFSCME, and Trades employees to receive pay for one full day or two full days of unused personal leave.
- Due to snow days, the last day to use personal leave is May 26, 2022
- The option to enter personal leave payout requests is available in NOVAtime
- The last day to enter personal leave payout requests in NOVAtime is June 3, 2022
Instruction guides have been to assist in this process:
If you have questions, please contact DMPS Payroll Supervisor, Megan Fouche.
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PURCHASING
Year End Purchases
To use FY 21-22 funds, purchases must be invoiced and received by June 30, 2022. As a reminder, supply chain issues have not improved and continue to affect all industries. It can take months to receive products. Be proactive and input orders as soon as possible so you may fully use this year’s funding. Items received after June 30 will use FY 22-23 funds.
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Upcoming Deadlines/Reminders |
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UPCOMING DATES
May 1 - June 3 ― Personal Leave Payout Request Available
May 2 – May 31 ― Employee Benefits Open Enrollment Window
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CONTACT BUSINESS & FINANCE
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It is the policy of the Des Moines Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you believe you have (or your child has) been discriminated against or treated unjustly at school, please contact Carol Wynn-Green, 2100 Fleur Drive, Des Moines, IA 50321; phone: 515-242-7709; email: carol.wynngreen@dmschools.org.
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