Board Briefs for Board Meeting Held on March 26th, 2022
Called to Order at 9:00 AM by Donna Harran.
Approximately 27 owners were on the zoom call.
Board approved the minutes of the March 25th, 2022 meeting as submitted.
Treasurer’s Report – Michael Murphy
Have sent year end financials to auditor.
Worked with Accountants to separate all funds and expenses into 3 categories:
- Operational
- Reserve
- Special Assessment
Most categories on operations are within budget for January.
Reduction of receivables - Michael relayed that one of the major delinquent accounts would be paid as the home was being sold.
President’s Report – Donna Harran
Board presented the charters for the following committees that were approved by the Board:
- Security
- Landscape
- Finance
- Capital Reserves
- Welcome
- Communication
Board approved the list of committee members as presented on the list which can be viewed by clicking here
Golf Club and Marina Report – Stu Robinson
Pickleball underway and open for play.
Discussion underway on possible rework of golf course on site in next few years.
Manager’s Report – Sandy Matteson
Currently working on insurance renewal for the POA. Inspections and bidding in process.
JL POA working with Hafer LLC to complete the 2021 audit of the POA.
JL POA Record Retention policy was reviewed, and updates agreed upon.
Board approved expenditure of $16,184 for relandscaping around pump on Casseekey Island Rd across from West Bay from Special Assessment.
New prototype fixtures placed on the streetlights on Casseekey Island Rd across from West Bay. These prototypes were being installed in compliance with the following specifications:
- Dark Sky fixture
- Light Emission at 3000 Calvin
- Lower Maintenance than current fixtures
- Better illumination for clarity and less shadow than currently used fixtures
Current concerns on the lake contract and the status of the lake condition in the community was discussed. Signed contract for tape grass spraying and then removal which has been delayed.
It was agreed a meeting with management, Solitude and the Board liaison would be set up to discuss the issues of concern.
Security Update - Michael Keyes & Mark Vantzelfde
Speeding issues on site concentrating on Casseekey Island Drive between Shearwater and Lantern Bay. Using the speed feedback sign to monitor and find areas of concern.
Working on using handheld radar to reduce speeders on site in commercial vehicles and trying to find chronic violators.
Owners expressed concern on taking additional steps on violators.
Mark Vantzelfde spoke on behalf of the Security Committee.
The Security Committee reviewed two concerns, quality & quantity of manpower on site.
Security Committee supports arming Security staff as well as the Paramedic program for the community, however along with the Board agrees that current staffing needs and quality of officers must be the priority.
Board discussed armed vs non armed and agreed with Security Committee recommendation of armed officers for JL POA following guidelines of Security Committee and Director Keyes for qualifications.
Board agreed to delay the paramedic program due to staffing issues.
Security Committee working on golf cart users and need to verify insurance. Club and POA to create form used for both groups to be captures at the same time. Non-members will register carts at the POA office.
Operations Report – Luke Jones
Board voted and approved expenditure for liner at Passage Island Culvert.
Board vote and approved funds of $185,288 for replacement of POA sidewalk at West Bay to Central Gate/Barrow Island bridge to be split from special assessment funds and reserves
Design Control Board – John Mehok & Stu Robinson
Stu Robinson gave an overview on improvements to the DCB guidelines and procedures. The Board agreed for the process to be reviewed at the next upcoming meeting.
Landscape Committee-Diane Gustafson
Working on plan to landscape the various new well pumps. Plan for relandscape of Capt. Kirle in pricing stage to be implemented this summer.
Old Business
Michael Murphy gave an update on the Water Use Agreements.
Most are now signed by users and joinders and are ready to file in county. After they are filed, the task force will meet with SFWMD to reaffirm allocations of water.
Meeting adjourned at 12:21 PM
