September 13, 2023

RE: TUNBRIDGE WORLD’S FAIR

Dear First Branch Families,

Please see the update below. Mrs. Cash made an error on the CPS pick up. The items are highlighed.

There is one more sleep until the Tunbridge World’s Fair is here! We are very excited for students to participate in Agricultural Education Day. For students to attend the fair, students must have registration up to date for the current school year (FamilyID),  and a signed permission slip turned in. Students not up to date with registration begin a school enrollment pause tomorrow. This pause will continue until all registration is completed.  We appreciate each and every family working with us to ensure students are up to date in our registration system.  In addition, thank you to all the family members and caregivers supporting the roles of chaperone and class helper.

Please Review the Following Guidelines for the Day:

• All groups are to follow the outlined expectations of the classroom teacher. This means some groups may stay together, and other groups may have the opportunity to split up. 
• Our school groups will enter from the South parking lot (bus areas) to the main entry of the fair. 
• Attire: Please dress for the weather. We ask that all First Branch students wear their First Branch tie dye shirts. If you have a new student and they do not have one or made one with Mrs. Cash. Please have them see the main office. We kindly ask adults to wear either Tie Dye, First Branch, or a brightly colored shirt. Please send your student with a water bottle and additional layers if needed (raincoat, jacket, boots, or sneakers).
• Class Helpers: Are defined as adults that may assist with classroom teacher needs and must stay with the group.  Should an issue arise please connect with your classroom teacher. Each class has teachers, chaperones, class helpers, and staff. If you would still like to help please contact our main office.
• Chaperones: Are defined as volunteers that have cleared the background system and may branch off with a group pending the classroom teacher’s approval. Chaperones may also ride the bus. If you would still like to help please contact our main office. For this trip at this point we may have to ask you to be a class helper as we cannot run any more background checks in time for the trip.
• Lunch: Student lunch is provided by the school. We ask chaperones to bring their own lunch or snacks as needed. We kindly ask you not to buy anything on the premises with the students (K-4th Grade). Students may also opt to bring their own lunch.
• Emergency Meeting Spot: Should a Chaperone, Parent Helper, or Student become separated (we do not foresee this happening). The “Information Booth “ at the entrance of the Grand Stand. Is where we would meet up. At that booth they will have the school’s contact information. 
• Bathroom and Buddies: We ask all students going to the bathroom let their Teacher or Chaperone know and go with a buddy. For the most part our younger students will go as a group if and when needed.

Tunbridge Central School Trip Hours:

Time: 8:30-12:00 pm

Pocket Money: No pocket money is needed as we will not be stopping along the way for any purchases. There are plenty of free items our students collect along the way!

Rides: Rides are not open at this time.

Chelsea Public School Trip Hours:

Time 9:30-2:00 pm

Pocket Money: Pocket money is allowed and is optional to purchase a snack item of their choice.  Lunch will be provided by the school.  

Rides: Rides are not open at this time.

End of the Day:

As noted in the Friday News we are working with our safety teams to get better at practicing emergency procedures. If you plan to pick your student up at the fair the process will run differently this year.  All students must be signed out even if their family is a Class Helper or Chaperone.  If your student is riding the bus back to school nothing different needs to be done. However, reading this info below is helpful to know if there were ever to be an emergency.

TCS: Departs 12 pm, pick up window opens at 11:30 am and closes at 11:50 am

CPS: Departs 2 pm, pick up window opens at 1:30 am and closes at 1:50 pm

*Any student not picked up by then will ride the bus back.

Pick Up At the Fairgrounds:

We are no longer able to set up pick up check out by the buses. Instead the fair organizers have a space off the east side of the race track. The space is marked on the map below with a red x (see below) . There will be a pop up tent and a Tie Dye tablecloth!

We are no longer able to set up pick up check out by the buses. Instead the fair organizers have a space off the east side of the race track. The space is marked on the map below with a red x. There will be a pop up tent and a Tie Dye tablecloth!

When you arrive to pick your student a form of ID is needed. Your name and info will be checked. If you are a different person from what is listed for pick up in our Family ID system we will need permission provided to the event for the pick up to be completed. We also know this will feel new to some families. Please know we are here to help with questions. Families will also get a form from us to review. This form is the reunification form that would be used if there was ever an emergency. We do not need this form filled out for this event. The form is yours to keep and review so you know what to expect in an emergency. 

Janet Cash

Principal, First Branch Unified District

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