JANUARY 28, 2022

Special Meeting of the Board of Directors

Wednesday – February 2, 2022

Topic: Reservoir Hydrilla Management

Executive Session @ 5:30 pm

Open Session @ 6:30 pm

Virtual Format Only

Click here for LINK to meeting

A Special Meeting Electronic Vote on Funding for a Hydrilla Management Study took place on Thursday and Friday, January 27 and 28. The Board voted unanimously by electronic means to again table the original motion to approve funding the study in an amount not to exceed $2,000. The Board will conduct an open Special Meeting next Wednesday, February 2, at 6:30 pm to continue their consideration of reservoir hydrilla management. The 5:30 pm Executive Session is for the purpose of discussing contractual and legal matters per the Virginia Property Owners Association Act. This will be a virtual only meeting due to health safety concerns; see the link above with the meeting notice in order to attend. As this is a Special Meeting, the only issue before the Board is that of hydrilla management.

Amenity Survey Results Review

Tasks Assigned to Committees

The Board of Directors has tasked the Planning Committee and the Environmental & Maintenance Committee with a review of the Amenity Survey results from last fall. The results of the survey were divided into two categories (Structures and Programming) and (Environmental), and were assigned for review accordingly. The survey results ranked the various items by community response. Now the committees will begin to research each individual item for how they can be addressed in the association’s planning and budgeting process. This will be done by looking at a variety of aspects – placement timing in the Reserve Study, estimated cost, reserve funds available, legal issues, and others concepts that may impact project priority rankings.

YOUR COMMUNITY NEEDS YOU!

Nominations for Board of Directors Sought

Woodlake Community Association invites you to serve on the Board of Directors. Each year, the WCA membership elects new individuals to three-year terms as a part of the five-member Board of Directors. This year, there are two 3-year term seats on the Board up for election. 

If you are interested in serving the community and being a part of the leadership team, we strongly encourage you to consider filling out and submitting the Board Application Form (online HERE). You may also print the form out and return it to the office at 14900 Lake Bluff Parkway. It is the responsibility of those who serve on the Board to make decisions in the best interest of the community, a Duty of Care, rather than serve the interests of individual members or groups. To do so, each Board member needs to attend meetings and be informed to be able to make sound decisions on the topics facing the community. Service on the Board is a serious commitment and, while not always easy, one that is essential to the continued success of our community.

Board Members administer policy while the WCA staff conducts the day-to-day operations of the Association. The Board meets once per month (currently the 4th Wednesday of the month) and the meeting usually begins at 6:30pm and can last several hours. Special meetings may also be held throughout the year. Board members also are appointed to serve as liaisons to the various committees, which generally meet once a month.

Election of Board Members will be part of the Annual Meeting to be held on April 27, 2022. Currently, the Annual Meeting is scheduled to be held in-person at Spring Run Presbyterian Church. However, due to the continuing conditions related to the pandemic, this year’s Annual Meeting may have to take place virtually. If that turns out to be the case, then a link to attend the meeting will be provided. 

Volunteering on the Board of Directors is challenging, but meaningful community service. Many of your neighbors and friends have answered the call to service for the Association over the years. They have helped to guide the policy and direction of the community, and have helped make Woodlake a great place to live, work, and play. Please consider volunteering your time and expertise to your Woodlake community. Applications for nomination to the Board of Directors must be received by 5:30pm on Friday, March 11, 2022. 

UPPER MAGNOLIA GREEN PUBLIC HEARING

The Association has been informed that residents of Woodlake may be receiving direct solicitations - door knocking, petitions, as well as handouts, by a group of folks who are in opposition to the proposed development of Upper Magnolia Green. These groups are specifically targeting Woodlake due to our proximity to the Swift Creek Reservoir and because they believe that the development planned for Upper Magnolia Green will cause harm to the reservoir. They are also opposed to the Powhite Parkway extension, as they feel there are alternative transportation solutions to what is being proposed.  

Woodlake residents are encouraged to participate in the Chesterfield County public meeting to be held next Thursday, February 3, 2022.  This link provides up to date and accurate information on the subject.

NEW OFFICE HOURS

9:00 am – 5:30 pm: Monday, Tuesday, Thursday, Friday

9:00 am – 6:30 pm: Wednesday

Beginning next Monday, January 31st, the Association office will have new hours of operation. Monday through Friday the office will open at 9:00 am (instead of 8:30). The office will still close at 5:30 pm on Monday, Tuesday, Thursday, and Friday. However, on Wednesday each week, the office will be open until 6:30 pm. This will afford an extra hour in the early evening each week for those who have to work and still need to come by the office to conduct business with the association. On Wednesday evenings, the office will not be fully staffed until 6:30; however, if you need to speak to someone specifically, we will be glad to schedule an appointment during that extra hour.

NEW FRIDAY HOURS AT THE FITNESS CENTER

5:30 am - 8:00 pm

Begins next Friday, February 4, 2022

WCA Terms & Acronyms

We have put together this list of common terms and acronyms used by the Woodlake Community Association for you to reference whenever necessary. This list is also permanently available on our website HERE.