Finance Community,
UCOP has implemented a new financial information system, and UCOP and all campuses are moving to a new Common Chart of Accounts that is standardized across the UC system. The Common Chart of Accounts addresses California State Audit findings by improving system-wide reporting, enhancing budgeting and financial management, simplifying UC’s accounting structure, and organizing intercampus transfers and plant accounting activity. In order to align with the new standard, UC Berkeley will be implementing some updates to our Chart of Accounts. Most of the changes are behind-the-scenes updates but there are a few that will be relevant to campus users.
Summary of changes to implement Common Chart of Accounts
The following changes will be effective July 1, 2022:
New series of account codes
-
Intercampus transactions - There will be a new 9xxxx and 8xxxx series of accounts which will be created for the intercampus transactions that are currently recorded in 5xxxx expense accounts or 3xxxx fund balance transfer accounts. Intercampus expense transactions with 9xxxx accounts will require Function Code 85.
-
Intercampus recharge transactions - Intercampus recharge transactions and funding transfers between UCB and other campuses/UCOP will be recorded to 98xxx intercampus recharge debit or credit accounts.
-
Intercampus subaward transactions - Contract and grant intercampus subaward transactions will be recorded to the 92xxx UC campus/UCOP accounts. These 92xxx accounts will replace existing 578xx intercampus subaward expense accounts, so please be prepared to update your POs in BearBuy on or around July 1 when the new accounts become available in BFS.
- New 94xxx and 95xxx accounts will be used to record specific revenue and expense allocations from UCOP.
- Internal department recharge activity will be recorded to new 590xx expense accounts, with the recharge credit transactions recorded to existing account 59000 – Recharge Income.
UC systemwide program transactions
Campus departments should use chartfield 1 (CF1) codes to record specific UC systemwide program transactions in the general ledger. Examples of such programs: Natural Reserve System, CA Institute of Quantitative Biosciences (QB3), Center for Information Technology Research in the Interest of Society (CITRIS), etc.
New business unit for Agriculture & Natural Resources (ANR) - Effective May 31, 2022
Agriculture & Natural Resources (ANR) and UCOP systemwide activity in business unit J0000 will be reported to UCOP as two separate entities. This will be accomplished by reporting all activity to specific ANR or UCOP systemwide department IDs (8xxxx series of department IDs). Effective May 31, 2022, users will be required to use an existing ANR or UCOP department ID for both sides of the transaction when recording online financial journals in BUJ.
Thank you,
Controller’s Office
Office of the Vice Chancellor of Finance
