Monthly update on behalf of the Division of Student Affairs. Submit news, announcements, and feedback by the last Monday of the month to kcran@iastate.edu
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ANNUAL REQUIREMENT FOR CONFLICTS OF INTEREST AND COMMITMENT (COIC) DISCLOSURE |
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Complete your annual COIC disclosure (for 2021) now. You should also update the COIC disclosure form throughout the year as necessary.
All Faculty, P&S staff, Contract Staff, Graduate Assistants and Postdoctoral Scholars are required to disclose whether or not they believe they have a conflict. Failure to disclose may result in sanctions or disciplinary actions in accordance with the Iowa State University misconduct policies and procedures.
The COIC disclosure is accomplished through an electronic process available at https://login.iastate.edu through ‘COIC’. The COIC Disclosure site contains a screening question and then a “Graduate Assistant Form”, “Short Form” or “Standard Form” for your disclosure based upon your position responsibilities and your answer to the screening question.
Instructions for COIC Disclosure
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CLICK HERE FOR LINK TO DISCLOSURE FORM. Otherwise, you can sign into the Iowa State Okta home page at https://login.iastate.edu, click the ‘COIC’ button, then on the COIC tab, click ‘COIC Disclosure Form’.
- Answer with your appointment type and click ‘Next’.
- Answer the questions to which you are directed. If asked to provide information about one of your external activities, please give enough detail that reviewers not familiar with your situation can understand. Avoid abbreviations when possible. You may navigate through the pages by clicking ‘Next’ or ‘Previous.’ Alternatively, there is a dropdown function at the top of the page.
- If you have more than one entity to disclose on any given question, complete the information for one entity and then click ‘Add another Entity’ at the bottom of the page to repeat the section.
- When you have completed the disclosure, click on the “Submit” button to forward the form to your supervisor for review.
Questions about the process of COIC disclosure may be directed to coi@iastate.edu.
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FROM THE MU TO YOU, FREE VIRTUAL ACUI CONFERENCE MARCH 3-5 |
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This year, the Association of College Unions International (ACUI) Annual Conference will be held virtually March 3-5 and we would like to invite our Student Affairs colleagues to participate. The Memorial Union has already paid the institutional conference rate which allows for an unlimited number of professionals, staff, and students from ISU to attend this virtual professional development experience.
Although not every part of the Division of Student Affairs here at ISU would consider themselves directly connected to this association, strategic campus partners like Student Activities, Student Organization Engagement, Leadership Development, Student Affairs Graduate Programs, Student Government, Multicultural Centers, Leadership Studies, and others are all part of the greater mission of ACUI.
You may attend as many or as few of the sessions as you would like by tuning in from your desk. Registration is free but you must register at https://www.acui.org/2021 by February 23. If you are not already an ACUI member, you will need to create an ACUI website login—instructions can be found at the registration link. If you have any questions or need assistance registering, please feel free to contact Kristine Heflin at kheflin@iastate.edu.
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STUDENTS TO COMPLETE KOGINTO TRAINING BY 2/15 |
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Students will be required to complete the Koginto At-Risk Mental Health for Students training module if they didn't complete it in the fall. Students who are required to complete this can access it in Canvas. It is due February 15. For more information, visit the Student Wellness website here: https://www.studentwellness.iastate.edu/mental-health-training/
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NASPA REGION IV-E SEEKS STATE COORIDNATORS |
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NASPA Region IV-East is seeking a State Coordinator in Iowa. The State Coordinator works collaboratively with the Membership & Volunteer Coordinator to engage members in the state and is an active member of the regional board.
Overview of Areas of Responsibility:
- Create meaningful engagement and involvement opportunities for members within the state you serve.
- Work in collaboration with the Region IV-East Membership & Volunteer Coordinator and other State Coordinators to recruit and retain NASPA members at the state level utilizing one-on-one contacts.
- Serve as advocate for members within the state, attending meetings and soliciting issues and concerns and sharing with the regional board.
- Promote benefits of NASPA membership at state professional meetings that might include potential new NASPA members.
- State Coordinator serves as active members of the Regional Advisory Board and assist the Regional Director and Membership & Volunteer Coordinator to develop the vision and goals for membership.
If you are interested, please email Jeffrey Tsang, Chief of Staff for Bernard Little, Regional Director-Elect at tsangjef@msu.edu.
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SVPSA DIVERSITY AND INCLUSION PRESENTATIONS |
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The SVPSA Diversity & Inclusion Committee is looking for staff who would like to present as part of an educational series on diversity, equity and inclusion (DEI). Sessions are intended to provide SVPSA employees with the opportunity to engage in educational discussions and presentations centered on DEI topics. Sessions can be 50 or 75 minutes in length.
In addition to developing new presentations, you are also invited to submit a presentation/program you may have previously given, or are preparing to give, at a conference.
We look forward to your submissions!
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CARE Recognition is an ongoing recognition for Committed • Accomplished • Responsive • Engaged Division of Student Affairs staff. It is a great way to send kudos to a colleague for a job well done! Staff submitted for recognition will receive their nomination via email (supervisor copied) and may be included in the Division newsletter, social media, and at events. Please submit your recognition below. Questions can be sent to Katy Cran at kcran@iastate.edu.
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Brad Hill, Associate Director of Operations, Memorial Union |
Their nominator said:
Brad Hill has been here for just a short amount of time. During this time, he consistently goes above and beyond his job duties to help others. He often stays late, comes in early, comes in over the weekend, and works many holidays so that others can take time off. Brad is a life long learner. Every time he realizes a mistake, he works hard to correct it and makes changes fast. Brad does the right thing, for the right reasons. He is also very adept at communication. He is not afraid to hold others accountable in a kind and appropriate ways. Brad upholds a higher standard than most, even when it makes him unpopular at times. Finally, Brad is a great colleague to many within and outside of the Memorial Union. He is a good friend to many and excellent at his job.
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The entire custodial staff in the Memorial Union |
Their nominator said:
Throughout the entirety of the COVID-19 pandemic, life and work has been a series of adjustment to ever changing circumstances, while many of the university faculty and staff are able to work from home to provide certainty for the health of themselves and their family, there are some front-line workers, that don’t have the luxury of working from home, who have gone above and beyond their call of duty to ensure that the universities mission and services are carried out to the fullest. In the Memorial Union these unsung heroes are the custodial staff members who work tirelessly day and night to serve all of our customers at the highest possible level. The Memorial Union custodial staff have given exceptional efforts throughout the spring, summer and fall terms to keep the Memorial Union and all of its entrances, lounges, meeting spaces, food courts and building partner space safe and sanitized. Our custodial team has been able to successfully provide a safe and healthy environment due to the establishment of increased high touch point sanitizing schedules; as well as, the implementation and utilization of new electrostatic spraying equipment for disinfection of surfaces and furniture. These great efforts have all been accomplished even as the team has battled through being short staff (down 2-3 custodial positions for more than 6 months). Not only have they been successful with serving our customers through the staff shortage, but they have remained steadfast in their commitment to them a through difficult shift restructuring process. While the changes to the shift structures were not easy to accept; and provided frustration for many of our staff members, they have never wavered on their standards on mitigating the effects of the COVID-19 pandemic in the Memorial Union. Through their commitment to the COVID-19 mitigation strategies, this team of custodial staff members has limited the number of cases that we have seen within the building; and when a case did come about, they addressed the situation in a timely and efficient manner. Their commitment to provide a safe and healthy environment for patrons, staff, students and event goers is what has allowed the Memorial Union to continue to be successful in providing the essential services and spaces that they have always been accustomed to; as well as strengthening our commitment to accomplishing the universities mission of creating, sharing and applying knowledge to make Iowa and the world a better place! For these and many other reasons they will always be heroes to the Memorial Union Staff!
MU Custodial Team Members: Marybeth Ott, Dale Brown, Mary Paque, Angela Leopold, Derek Bjelland, Michale Ridgway, Kristopher Cochran, Paul Hase, Patrick Sherwood, and Vicki Bowers
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The entire Events Management staff in the Memorial Union |
Their nominator said:
With the thousands of events that take place on Iowa States campus, and particularly in the Memorial Union, there are a few individuals that lurk in the background to ensure that customers get what they need and are able to have successful events that bring recognition to their organizations and the university as a whole. In the Memorial Union those individuals are Ashley Snyder, Jessica Erickson, Haung Tan, Casey Dague, David Hannon and Seth Dohrn who work in, and manage, the Memorial Union Event Management and IT/AV Offices. At the outset of the COVID-19 pandemic, the Event Management staff members had the difficult task of contacting event organizers to inform them of university guidance’s that limited and encouraged alternative methods for delivery of events. While on the surface this doesn’t seem like a momentous task the Memorial Union Event Management Office schedules, plans and executes over 7,000 bookings per year. Because of the unclear nature of the COVID-19 pandemic in March these staff members initially began rescheduling these events; however, they eventually had to inform customers that they would either have to move the meeting to be totally virtual and/or cancel the event. While having to have these difficult conversations with our customers this team of committed staff members sought to develop new ways to provide our customers options to still have their events in a virtual format. They were able to do this by converting one of the Memorial Union meeting spaces into a virtual studio; which allowed customers to live stream and/or record videos that could be edited and sent out to participants. As the summer came, the staff of the Event Management Office labored hard to ensure that all events within the Memorial Union adhered to the 50% capacity guidance, physical distancing, and other COVID-19 mitigation strategies by working with customers to relocate events to larger rooms and build setups that would provide adequate spacing and protection for those that would be attending. One of the impactful things they worked on was increasing the Memorial Union’s commitment to the university’s academic mission by working to move around established reservations, within the Memorial Union ballroom spaces, to accommodate the universities need for larger classroom spaces and exam periods. In doing this they collaborated closely with classroom scheduling, and Central Campus IT to ensure our spaces were comparable to those instructors had in classroom buildings. Without their dedication and detail-oriented approach to our customers, the Memorial Union, and the university many of the events and classes that were hosted this semester wouldn’t have been successful. Through all the challenges that were thrown their way, including the ever-changing event guidance’s, they have made the fall semester successful and have supported the operational needs of not only the Memorial Union but the whole university. For this I believe they have gone above and beyond to CARE for our student's, faculty and staff!
MU Events Management team: Ashley Synder, Jessica Erickson, Haung Tan, Seth Dorhn, Casey Dague, and David Hannon
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Campus Information and Resources for COVID-19
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Division of Student Affairs Meeting Dates
February 23, at 3:00 p.m. – Division Information Meeting (virtual)
April 15, at 9:00 a.m. – Division of Student Affairs Spring Awards Meeting*
*Tentative dates and times with a possible online delivery
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Free Online Tool for Staff Wellbeing
Student Counseling Services is excited to offer a new service available to all ISU students, staff and faculty. TAO (Therapy Assisted Online) is an online library of evidence-based, engaging, interactive programs that address mental health challenges and life stressors. TAO (pronounced taʊ, like "now") consists of educational modules, quick assessments, practice tools and logs, and a library of mindfulness resources that you can do at your own pace.
For more information, click here.
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Wellbeing Activities for Division of Student Affairs Staff
As shared at the Division of Student Affairs Fall Information Meeting, the Staff Development and Wellbeing Committee curated a list of wellness activities for staff available via CyBox throughout the rest of the semester. Enjoy a break while you immerse yourself in fun, reflective, and refreshing activities!
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