The Department has been advised of some concerns related to the use of plan submission forms (stickers) on updated surveys. The following provides clarification for both plans going into the Land Registry System and private plans. What constitutes a current or an up-to-date survey? For guidance we may begin with O. Reg 43/96, Section 2, wherein it states:

So, to summarize:

-          The survey monuments are in place and correctly shown;

-          No changes to the plan are necessary; and

-          A search of the documentation confirms that the title information is correct.

 

Before you deposit or register a current, up to date survey, you are required by O. Reg. 43/96 to affix a plan submission form (sticker) to a copy of the plan to be deposited or registered. The requirement for a sticker is constant whether you are depositing/ registering the plan in hard copy or electronic format.

 

 

Both the physical sticker and the digital, or virtual sticker, are purchased from the Survey Review Department (SRD) of the Association of Ontario Land Surveyors and are to be placed on one print of every deposited or registered plan, and on every original plan of a Surveyor's Real Property Report (SRPR) and/or Plan of Survey (see By-Law 2008-01).

 

A physical sticker is a plastic sticker purchased from the SRD. Upon receipt of payment the Department mails or couriers the physical sticker to your Firm. On the other hand, a virtual sticker is a unique number, also purchased from the SRD. Upon receipt of payment, the unique number is emailed to your Firm. Once you receive the virtual sticker number you digitally insert the number into an AutoCAD template of a sticker. The template of the sticker would be a drawing that your Firm has prepared and is available from your Firm's AutoCAD library of pre-drawn templates.

 

Both the physical sticker and the virtual sticker are used in the same manner and for the same purposes. If you are manually depositing or registering a plan at the LRO, you affix either the physical sticker or the virtual sticker as per O. Reg. 43-96 - Part 2 Plans - General, Sec. 7 (3). The LRO is instructed to accept either the physical or the virtual sticker.

 

If you are depositing or registering an electronic version of a plan under Part 13 of O. Reg 43-96, the process is only slightly different. The electronic version does not have a physical or virtual version of the sticker attached to the plan. Instead, an e-Reg plan has a statement referencing the sticker number only. The statement might reference a physical sticker number e.g., 123456 or a virtual sticker number e.g., V-12345. This statement is inserted directly below the Surveyors Certificate at the time of deposit or registration. Refer to O. Reg. 43-96 - Part 13 Electronic Registration and Deposit of Plans - General Sec. 75. Again, the LRO is instructed to accept a statement containing a reference to either the physical or the virtual sticker number.

 

If you are preparing a plan of survey or an SRPR for a private client, you affix either the physical sticker or virtual sticker to a reproducible copy of the plan or SRPR.

 

The advantages include:

- quicker delivery so less inventory required;

- less chance that for the shipment to be lost or delayed in transit;

- potential reductions in scanning/printing - no requirement to scan a copy with the sticker affixed; and

- reduced costs to the AOLS.

 

Handling physical sticker purchases, preparing the packaging, and labelling, as well as shipping costs are time consuming and involve additional expense, costs that are ultimately paid for by you the Members. With virtual stickers, aside from the initial setup, the recurring cost of physical stickers can be avoided.

 

If you are interested in a sample sticker template in dwg format with a ctb file for line weight, please feel free to contact the SRD.

 

ACLS will be presenting a webinar on June 11th entitled "Historical Surveys - Finding the Past to Go into the Future".

 

Here is the Constant Contact link (in both languages):

https://conta.cc/3bBkb2M.  The webinar will be presented in English only.