Business Office News
April 19, 2023
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Benefits Open Enrollment
Decision time: April 26 - May 12

Information on 2023-2024 insurance plans and monthly rates will be available soon for this year's open enrollment

Changes take effect: July 1, 2023 to June 30, 2024

Open enrollment is your once-a-year opportunity to make certain benefits changes.
It’s the only time all employees can change health insurance, re-enroll in flexible spending accounts, and add more coverage from our benefits package. That’s three decisions — only if you want to make them.

If you take no action, no problem:
  • You’ll keep the same insurances
  • No money will be deposited into your flexible spending account if you have one
How to change your benefits

  1. Log in to myuk.uky.edu with your linkblue ID and password
  2. Click the Employee Self Service tab
  3. Click Benefits and Payment
  4. To see all your current coverage and levels, click Participation Overview and to change your benefits, click Open Enrollment.

Open Enrollment is available as an option in the list from April 26 to May 12.

If you need a paper option, use our forms which you can email, fax or bring to Scovell Hall.
Family Medical Leave Act
Policy: Any employee who has been a University employee (regular, temporary, faculty or student) for 12 months (not necessarily consecutive months, but within the last 7 years) and has worked at least 1,250 hours during the previous 12 month period may take up to 12 weeks of unpaid leave for a serious health condition involving the employee or a qualified family member during any 12-month period.

Purpose: Recognizing the occurrence(s) of serious health conditions which involve either the University employee or a qualified family member, the University provides unpaid Family Medical leave of up to 12 weeks in a 12 month period.

Online and in-person training options are available to give employees and management an opportunity to learn about FMLA:
Amazon Purchases
All UK Amazon purchases need to be made through the myUK Enterprise portal, even if your account appears when you go to the regular Amazon site. This is to ensure that your information stays behind the firewall and to avoid any accidental confusion with any of your other Amazon accounts.
Closing Schedule
The Year-End Closing Schedule for FY 2022-23 has been published and is available on the website. The schedule contains deadlines and related information for processing of purchasing transactions throughout the remainder of the current fiscal year.
Conversion of Temporary Disability Leave
Purpose

Regular staff employees with a full-time equivalent (FTE) of 0.5 or greater and who have accrued a minimum of 66 days of temporary disability leave (TDL) have a conversion option for extra vacation leave or credit toward retirement. It is the intention of this policy to reward loyal, long-time employees who remain healthy as well as to encourage employees to use TDL only when necessary.

Note: The provisions in the policy are not available for persons retiring who are on Long Term Disability (LTD).

Note: For a staff employee who works in a regular staff position with an assignment of 0.5 FTE or greater, but less than 1.0 FTE, conversion is available if the employee has TDL accrual which is pro rata the equivalent to 66 days. For example, an employee who works 50% (0.5 FTE) an accrual of 33 full days (66 multiplied by 0.5 days) must be maintained to be eligible for conversion.

Process
  1. Log on to myUK.
  2. On the Employee Self Service tab, click Working Time and Leave Requests.
  3. Click the TDL to Vacation Leave Conversion link.
  4. The TDL conversion form will open. 
  5. Enter your total number of TDL days accrued, followed by the the number of TDL days you wish to exchange for vacation leave. If you have not used any TDL days over the past year, note that on the form as well. This will qualify you for an additional vacation day. Then, enter the number of vacation days to be received and the number of TDL days you will have remaining after the conversion.
  6. Electronically sign the form (electronic signature instructions will display) and email the form to SAPHRSupport@uky.edu. The new vacation days will be available on June 1, which is when you will see it listed on your Leave Balance statement.
  7. Employees will receive a confirmation email when their request is received. 

Please visit the HR website for further details.

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111 Washington Avenue
Lexington, KY 40536
Phone: (859) 257-5678