• We will require that everyone who attends the meeting, including staff and registrants, to show proof of vaccination. If your vaccination requires a second shot, do so no later than September 15 as the full protection is not active for two weeks following the second vaccination. 
•  We also will require masks to be worn during the meeting.
• The hotel has upgraded its air handling system to hospital grade. If you’re going to be indoors it’s probably the safest place to be. We recommend participants make the hotel their “bubble” for the weekend. You are free to go out on the town for meals but we think the hotel’s air handling is far superior to that of most local restaurants.
• The Wyndham Grand is probably the perfect hotel to hold a meeting of our size under the current conditions. There are two large ballrooms and the breakout rooms are good sized. There are a few small breakout rooms but we’ve chosen not to use them. We will set each of the breakout rooms to less than maximum so that there is more physical distance between the seats.
• We’ve redesigned our meeting to increase the physical distancing in all aspects of the meeting.
• The Residency Fair will be held in the Kings Garden Ballroom with distance between the tables.
• The Plenary Presentations and the meals will be held in another ballroom. There will only be eight people sitting at a table (instead of ten) and the tables will be further apart than in the past.
• We are working with the hotel regarding meal options and will probably have a “boxed" meal at each meal function (people may choose to sit together, return to their overnight room or move to another space in the hotel to eat their meals). They have adapted their food service and other functions in their hotel and have been hosting meetings that are similar in size to our meeting for a number of months. We are learning from their experience. 
• Learn more about the hotel policies here.
• We eliminated the dance on Saturday night.