In-Person Meetings

Special Edition

Hello!

I want to say thank you to everyone for your patience while the University of California Agriculture and Natural Resources (UCANR) updated the safety guidelines. I know being limited to meetings with 10 people or less has been stressful, but I want to sincerely thank everyone who helped us work within these parameters and made virtual adjustments.

The UCANR COVID-19 Safety Guidelines are are linked below. (It's an easy-to-read two page document). Our current Orange Tier Status permits us to use 50% of a room's capacity, not to exceed 200 people.

Keep in mind that if Butte County's tier changes, our guidelines will change as well.

FIRST, I NEED EVERY VOLUNTEER WHO WILL BE LEADING IN-PERSON MEETINGS FOR THE UPCOMING PROGRAM YEAR, TO READ THE THREE DOCUMENTS HEREIN AND FOLLOW THE INSTRUCTIONS BELOW.

After my caps-lock statement above... I want to say how truly excited I am that our program can resume semi-normal operations. I know we will all take the necessary steps to protect each others' health while thankfully seeing our "4-H Family" in-person after so many months.

Stay well,

Ryan Cleland

Butte County 4-H

Program Representative

(530) 521-9306

rpcleland@ucanr.edu

UCANR In-Person Guidelines

Safety Checklist

Mitigation Standards

COVID Guidelines

I want to clarify how Butte County 4-H is handling the COVID guidelines from the State Office, and what our local procedures will:

EVERY VOLUNTEER who will lead in-person meetings must email Ryan (rpcleland@ucanr.edu) to acknowledge that you have reviewed the Safety Checklist, Mitigation Standards, and UCANR In-Person Guidelines (linked above) BEFORE holding meetings.
After reviewing these documents, you can copy and paste the below text into a brief email to Ryan:
"I acknowledge that I have read and understand the CA 4-H COVID Safety Checklist and Mitigation Standards."
Email Ryan about in-person meetings that will take place, and what activities you will be doing. You can send me a full list of dates if you set them in advance.
This precaution is so that if we have unique situations which may require extra safety measures, I will let you know. But, for the most part I will say, "Proceed!" and follow the guidelines we have been given.
We are required to keep a list of in-person meeting attendees for a minimum of 15 days.
Leaders can choose to retain these lists for their projects, but if you do not want this added responsibility, you can email them to Ryan right after your meeting, and he will hold them for the time required.
In-Person meetings cannot exceed ten people. This includes siblings, parents, etc.
Depending on your meeting's circumstances, some exceptions may be granted for groups just over ten. Please reach out to Ryan for further information.

Below is official local policy as directed by Butte County Cooperative Extension Director, Luis Espino, regarding 4-H in-person programming.

4-H Program: Adult and youth members can resume in-person meetings following UC ANR guidelines (no more than 10 people maintaining six feet of distance). When meetings cannot be held outdoors, hosts will have to follow the cleaning protocols established by UC ANR. If the host cannot provide hand sanitizer, disinfecting wipes, or masks, volunteers can request them from our office, [but supplies are limited]. Before holding in-person meetings, volunteers will have to communicate with the 4-H CES, who will provide the UC ANR Requirements to Resume In Person Activity guidelines. Volunteers will have to acknowledge that they have read them before engaging in in-person activities.

4-H members cannot attend overnight events where they participate as members of 4-H through June 30th, 2021. This does not include 4-H Camps at this time.