RMTS FAQs
Question 1: If districts utilize professional development days, how should those be marked on our calendar within the PCG Claiming system?
Answer: Professional development days are paid workdays for staff, even though students are not in attendance. For this reason, the Teacher In-Service option can be used to mark the day or it can be left blank. Either of these options result in your district being eligible to receive moments on that day.
Question 2: Should coordinators email PCG with leave status details for participants in addition to completing the ‘No Work’ moment response on behalf of the participant in the PCG Claiming System?
Answer: It is not necessary to email PCG with leave status details beginning with the OD21 quarter. The ‘No Work’ feature allows coordinators with certifying and editing system access to justify moments for participants that are on leave. Coordinators should retain documentation from their human resources or business office that confirms the participant’s paid/unpaid status and exact dates of leave.
Question 3: What PCG Claiming System user permission is required to justify leave status moments using the ‘No Work’ option?
Answer: Both RMTS Coordinators and RMTS Editors will have moment justification capabilities.
Question 4: If the moment that required justification has expired, what should coordinators do?
Answer: Once the two-day moment response window has expired, coordinators should contact PCG with the moment details.
Question 5: When should the ‘Snow Day/Unplanned Closures’ option be selected on the calendar?
Answer: Only use the ‘Snow Day/Unplanned Closures’ option when the whole school district unexpectedly closes during the current quarter. If a school or the district is switched to a virtual learning setting, do not use this feature. Partial closures or early releases are not closures. Moment expiration is extended during an unplanned closure, but moments scheduled before and on snow days still require a participant response.
Medicaid Administrative Claiming (MAC) Reimbursement FAQs
Question 1: Why do I receive so many triggered edit warnings when I enter my quarterly cost report?
Answer: Edits are triggered when costs/benefits exceed the district specific thresholds by job category. Thresholds are set by the district’s previous fiscal years certified costs. Cost of living is also added into the previous years’ amounts and two standard deviations are taken from the mean.
Question 2: If I need an extension on quarterly cost reporting because of edits, delays, etc., who should I contact?
Answer: Contact the Department for all extension requests. PCG cannot grant extensions without approval from the Department.
Question 3: Should Elementary and Secondary School Emergency Relief (ESSER) funds be reported on quarterly cost reports?
Answer: ESSER Funds are considered federal and should be reported under the “Federal/Non-Allowable” field. Coordinators should work with their business office prior to each quarter to confirm that SPL participants are not 100% funded by ESSER funds. If a participant is discovered to be 100% federally funded, they should be removed from the prospective quarter’s SPL immediately.
Annual Cost Reporting FAQs
Question 1: When will districts receive their FY 2020-21 desk review?
Answer: Districts will receive their desk review within 5-7 days after certifying their FY 2020-21 annual cost report.
Question 2: If transportation staff were still paid during remote learning, can these costs be claimed on the annual cost report?
Answer: Yes. Costs associated with a provider’s primary job function can be claimed on the annual cost report. Costs related to delivering food, fuel/oil costs during remote learning, or any other non-allowable function will not be allowed as these costs are not associated with transport of students.
General FAQs
Question 1: Can Strategic Intervention Training (SIT) videos be viewed at any time?
Answer: Yes. Recorded versions of SITs are available on the homepage of the PCG Claiming System under the ‘Resources’ section.
Question 2: When will districts be notified if they are selected for a Comprehensive Review?
Answer: Districts who are selected for the Comprehensive Review will be notified within 10-14 days after completion of the FY 2020-21 desk review.
Question 3: What resource can coordinators use to identify if a provider has the correct qualifications to be added to a staff pool list?
Answer: Coordinators should reference appendix 2 of the School Health Services Program Manual located on home page of the PCG Claiming System for provider qualifications and the SPL Decision Tree when deciding if a provider should be added to the Staff Pool List.
