Volume 23 | November 15, 2020
Important TA Resources folder on Box!
This is a great opportunity to remind you of the wealth of important resources that are housed in Box.com in the folder called OMNI TA Resources for CSBs. Here is much of what you will find there:
 
Data Entry Tools and Tips highlights
  • PBPS Data Entry Guidelines for BG and SOR: Your all-inclusive "go-to" source for data entry planning. FAQs, CSAP strategy definitions, a glossary, and much more.

  • Reference Data Entry Plan (DEP): The re-branded "master" DEP spreadsheet of most known cohorts and campaigns. Your source for adding new strategies throughout the year. Note: Consult with OMNI first before adding new strategies to your DEP and Plan Channel!

  • Downloadable Demographics Calculator: Everyone's favorite! Census data breakdowns for the state or localities. It is useful for estimating a target population that is different from your catchment area, especially when certain age ranges should be filtered out; or for estimating event attendees' demographics when not tracked directly.

  • Sample Sign-in Forms: Word document templates you can customize to help you track event or training attendance with demographics to make data entry in PBPS a snap. We also have an online template in SurveyMonkey for use at virtual events. Upon request, we can copy it to your account!

  • Coalition Data Entry Tips: Answers common questions about capturing coalition activity in PBPS.
 
Required Data Collection
  • ACEs paper survey tools (in English & Spanish), data codebook, and QC code. What's a QC code? Ask our Team!

  • Coalition Assessment toolkit, paper survey, and data codebook. The important toolkit includes a description of the assessment process and reporting, and has the link to the live that survey members should use when conducting the assessment.
 
TA Support
  • Box.com instructions for CSBs

  • Trainings & Webinar recordings, slides, and supporting documents.
Data Entry for Multi-CSB Collaborations
As we have moved into a more virtual and online-friendly world, we have seen an increase in the number of CSBs working together to pool resources and expertise to offer and expand the availability of virtual trainings such as ACEs and Suicide Prevention Trainings in their communities. As such, we have received a lot of TA questions on how to record activities in PBPS for multi-CSB collaborations and avoid double-counting while still being able to measure progress on performance measures.

  • Implement Channel: In order to avoid double-counting, only one CSB should enter an activity in the Implement Channel that captures all participant demographics. You may choose to set a designated data entry person for your collaboration, or rotate who does data entry training-by-training.

  • Build Capacity: All CSBs who are part of the collaboration should enter staff hours tied to that strategy in the Build Capacity channel, regardless of whether or not they were the ones to enter the activity in Implement.

  • Performance Measures: Unfortunately, the data system does not allow us to easily capture cross-CSB collaborations. This is a limitation that is understood and recognized by both DBHDS and OMNI. Don't fret! When reporting to DBHDS, there will be areas for narrative reporting and explanation of efforts that will allow you to capture your involvement in these collaborations and demonstrate the work you have done to meet performance measures.

If you are ever unsure, or are starting a new collaborative partnership and would like guidance in how to enter data in the PBPS, reach out to the OMNI Support and we'll be happy to guide you!
News You Can Use
Required ACEs Training Evaluation Form
CSBs are required to share the ACEs Training Evaluation Form with participants after an ACEs training. To preview the survey before taking it, please only use the PREVIEW link. CSBs should provide clear instructions to training participants on what information to enter, such as the CSB name and trainer names. CSBs should also review their monthly reports for data quality issues. Share concerns or questions with the OMNI TA Team. 

Required Coalition Assessment Tool
CSBs are required to assess their coalitions using the Coalition Readiness & Effectiveness tool. To preview the tool before taking it, please only use the PREVIEW link. It is not required to assess your coalition by a specific date in FY 20-21, but coalitions should be assessed at least once in FY 20-21. The coalition assessment should not be administered to a group working together for fewer than 4-6 months. 

Youth Stimulant
Factsheet
The Tips for Teens: The Truth About Stimulants factsheet provides information about the effects of stimulants, signs of use, and common stimulant use myths. CSBs can place orders to distribute and share with youth/young adults in your communities! This fact sheet is also available in Spanish.
Community Spotlight

5 Bridges to Wellness in Mount Rogers
The community of Mount Rogers recently wrapped up a successful first year implementing 5 Bridges to Wellness. This holistic approach to wellness involved coalition and community members through coaching sessions and workshops, and focused on taking a different look at what health means, and how to achieve it. Those who have completed the program have shown an increase in protective factors, like securing a medical home and having a strong support system. Mount Rogers has also seen their coalition membership increase.
Important Dates

November 13, 2020
  • FY20-21 SOR Evaluation Roadmap completed

December 4, 2020
  • FY20-21 SOR Plan Channel set up for OMNI review

December 18, 2020
  • FY20-21 SOR Plan Channel approved by OMNI

December 24, 2020 - January 1, 2021
  • OMNI office closure; TA's will be unavailable
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