Nov. 2, 2020
Dear Superintendents and School Leaders,

The County of San Diego has informed the San Diego County Office of Education (SDCOE) of pending changes to the public health order that will have an impact on local traditional, charter, and private schools. We are told these changes will be implemented shortly with an effective date of 12 a.m. on Tuesday.

Reporting Students and Staff
Under the revised health order, all school districts, charter schools, and private schools serving grades TK–12, inclusive, shall report the following to SDCOE on or before the second and fourth Monday of each month:
  • Number of students participating in full-time in-person learning, by school site and school district, if applicable
  • Number of students participating in hybrid learning (a mix of in-person and distance learning) by school site and school district, if applicable
  • Number of students participating in distance learning by school site and school district, if applicable
  • Number of school employees who work onsite at a school, by school site and school district, if applicable
  • The name, email address, and phone number of the person responsible for responding to complaints regarding COVID-19 prevention, by school site and school district, if applicable

SDCOE will collect this information through an online system that is currently under construction. We anticipate the system will be built by the end of the week. The first reporting deadline will be 5 p.m., Monday, Nov. 9.

We understand this does not leave schools with much time to create a system for reporting this data. We hope this notice will provide you sufficient time to begin gathering the data for entry into the system when it's available.

The county is requiring SDCOE to provide this information twice a month and to post it on the SDCOE website.

We will be in touch with instructions and further details as soon as the online reporting portal is built.

Case Reporting Requirement
The county is adding a requirement for schools to report COVID-19 cases to public health, similar to what is currently required for businesses. This is already a requirement per Section 10 of the state Industry Guidance for Schools and School Based Programs.

We will share additional information as soon as possible. Until then, thank you for all you are doing during these unprecedented times. 

Sincerely,
Paul

Dr. Paul Gothold
San Diego County Superintendent of Schools
phone: 858-295-6641