February 14, 2023 | supplychain@ucsf.edu
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Scheduled PerkinElmer Order Downtime
PerkinElmer will not be fulfilling orders submitted from February 24 until March 6 due to system maintenance. Orders submitted to PerkinElmer during maintenance will be held until March 6. Please place your orders ahead of this timeframe and, if possible, avoid ordering during the downtime.
Buying Goods and Services
To purchase goods or services, create a BearBuy requisition and purchase order (PO) prior to making the purchase. POs help ensure authorization, financial controls, and policy compliance. Purchasing of goods or services without using a pre-approved PO is considered unauthorized per University of California policy.
TIPS & TRICKS2USE
CONNEXXUS
Can I use a SpeedType that has special characters in it such as an underscore for booking airfare through Connexxus?

No. SpeedTypes intended for use in Connexxus cannot include underscores ( _ ), hyphens ( - ), or any other special characters. Please contact your department’s Financial Administrative team to obtain a valid SpeedType to book airfare. 

CONNEXXUS
Can I use direct-bill with a SpeedType for booking lodging?

No. Direct-bill with a SpeedType can only be used when booking airfare via BCD Travel or UC Travel Center (UCTC). Hotel accommodations can be paid for using the traveler’s own personal card, corporate travel card or cash. Reimbursement for lodging expenses to the traveler will require an expense report to be submitted via MyExpense.
BEARBUY
Why shouldn’t I copy an old order to a new shopping cart? What are the risks? 

While the BearBuy system allows you to copy an old order to a new shopping cart, it is not recommended for the following reasons:

  • Key order details such as the shipping address and accounting codes will copy to your new cart at the line item level and override any information you enter at the header level. Not updating the shipping address and accounting codes for each line item in the new cart may cause your order to be shipped to the wrong address and the invoice being charged to the wrong funds.

  • Attachments on the old order, such as the quote, contract, or statement of work (SOW), may copy over to your new order. If you don’t remove each attachment, the supplier will receive these document(s) along with your purchase order (PO). 

  • Any recent updates to the supplier’s profile such as the supplier’s address or PO dispatch fax/email will not be reflected on your order. Instead, it will list the supplier information on your original order. This means your PO may be sent to an outdated fax/email that the supplier no longer monitors, and the supplier may delay fulfilling your order until you have submitted a new PO with the correct address.
NEED HELP? Submit a ticket to the Supply Chain Management Response Team.