Due to the addition of the required Business Unit in BearBUY to support the CCOA updates, no changes (additional funds, changes to chartstrings or adding new PO lines) may be made to any purchase order created before May 27, 2022.
ATTENTION: If you need to make any changes to a purchase order that does not have a Business Unit, please do the following:
- Create a new requisition.
- Add the Business Unit to the new requisition.
- Move any unspent monies from the old purchase order to the new requisition.
- Since the requisition will go through the entire financial approval process, we recommend that you add a comment stating that the new requisition is to replace a purchase order that did not have the required Business Unit.
- Notify the supplier in writing on the PO that this is for payment purposes only and not a new order.
-
Note: Suppliers will inadvertently duplicate Catalog orders (hosted or punchout) as these are processed automatically and not reviewed by the supplier’s staff. Do not attempt to change financial accounting information on a catalog order. Use general ledger adjustments to move funding sources on catalog orders and create new POs for new items that you need delivered.
As part of the standard PO closing process, Supply Chain Management will continue to close all purchase orders that have had no activity in the last 18 months and/or are fully invoiced, regardless of the lien balance status.
|