Dear FVS Community,

We are very much looking forward to welcoming students back to FVS in August. It has been far too long since we’ve had the joy of a campus abuzz with the energy that our students bring, and we can’t wait to see their smiling faces, even if they are behind masks! As you all can imagine, 2020-21 will be a unique school year. Last Friday’s update from Head of School Will Webb included a link to FVS Together: Our Plan for 20-21, which is the result of the massive collaborative effort that has been underway for the past several months to ensure that we are prepared. If you have not yet carefully read through the plan, please do so as it contains important details about community expectations that are critical to our safe operation.

This email contains details about actions that must be taken before students can return to campus. All forms and required information must be completed by July 31. Students will not be permitted on campus unless this process is complete. Please read through this message thoroughly and feel free to reach out to the individuals designated at the end if you have questions or need help. I hope this letter will provide the majority of the information you need to prepare for the start of the school year, and please know that we are here to help in any way we can.

In this Message:
  • Welcome New Students
  • Introducing MacKenzie Kuiper, Asst. Dean of Students
  • Student Permission Forms
  • Day Student Bus Survey
  • Day Student Vehicle Registration
  • Health Forms
  • Athletics Forms
  • Adviser & Roommate Surveys
  • Student Schedules & Ordering Books
  • What To Bring
  • Who to Contact

Welcome New Students
We’re excited to welcome new students in all grades. To help our new families, we’ve created a video that will put a face to the names of the many people you’ve heard from already and who are referenced in this email.


Introducing MacKenzie Kuiper, Asst. Dean of Students
We are excited to introduce our new Assistant Dean of Students, MacKenzie Kuiper. MacKenzie and her husband Friso moved to campus this summer from Chatham Hall School in Chatham, Virginia. MacKenzie brings experience working in student and residential life, teaching, advising, coaching, and is excited to be part of the FVS community and build upon our strong student programs. She will be the house director in North Perry and teach History.

Student Permission Forms
This year, all Student Permission Forms must be completed by parents/guardians no later than July 31. These forms provide guidelines for the Deans’ Office when managing student excursions and other aspects of student life. In addition, parents must complete a COVID-19 Waiver and Release. The forms may be filled out by one parent, but must be signed by both parents. These forms are accessed by logging into the FVS website where users will be prompted to complete any forms required. If you need assistance, please email deansoffice@fvs.edu.


Day Student Bus Survey
FVS will continue to offer day student bus service; however, due to COVID-19, we are reevaluating our bus routes in order to support physical distancing while in school vehicles. Buses will pick up and drop off at locations north, south and west of campus that will be determined based on demand. In order to gauge the number of students and their locations, day student families who wish to use bus service are asked to complete the form below no later than July 31. Once this information is received, we will develop routes, timelines, and protocols that will be communicated in early August.


Day Student Vehicle Registration Form
Junior and senior day students may drive to school with parental permission following the requirements and guidelines set forth in the agreement below as well as the Student Handbook. Students together with their parents must complete the form below and submit it to the Deans’ Office at deasnoffice@fvs.edu.


Health Forms
All families should have received a link to complete Health Forms through Schooldoc.com. This confidential portal allows families to share important information about their child’s health and to provide evidence of immunizations, consent for treatment, and permission/direction for administration of medication, if needed. Families may also share action plans for medical conditions such as asthma, seizures, or life-threatening allergic reactions, if applicable. A physical examination must be completed by a physician every 12 months. The physician will need to complete the Physical Exam Form below, which will also be uploaded through SchoolDoc. If you need assistance or have questions related to health, please email nurses@fvs.edu. These forms must be completed by no later than July 31 and a student will not be permitted on campus if these forms are incomplete.


Athletics Forms- Completed by Parents
FVS will use PlanetHS.com to collect and organize forms related to Athletics participation. All families, regardless of a student’s intention to participate in competitive sports, will need to upload a copy of their current year Physical Form (separately from Health Forms and SchoolDoc) and complete the CHSAA Form 1B, which is the Eligibility Form and Anti-Hazing Agreement. In addition, any student transferring from another high school must complete the CHSAA Transfer Form, which requires signatures from the athletic director and head of school/principal at the student’s previous high school. Look for an email in the coming week from the Athletic Department with further information.

Adviser & Roommate Surveys- Completed by New Students
Housing and advising placements are underway. Responses to the forms below were due on July 17 and if you have not yet completed them, we ask that new students do so as soon as possible. Day students do not need to complete the Residence Hall and Roommate Questionnaire. Housing and adviser placements will be available for students to view on the FVS website in early August and shortly thereafter advisers will begin reaching out to their advisees before students begin arriving on campus.


Student Schedules & Ordering Books
Individual class schedules and information about book ordering will be available the week of July 27. Students will access their schedules by logging into fvs.edu. Please be on the lookout for a communication next week from Deb Prantl, Director of Studies, once this information is available.

What To Bring
New families have received the list below, which this year requires a week’s supply of reusable, cloth masks that meet the requirements set forth in the FVS Together Plan. Please review this list to ensure that students are prepared with all that they will need. Upon arrival, if need be, FVS can help students acquire anything additional that they wish to purchase once in Colorado Springs. Please also note that boarding students must arrive with a week’s worth of clothing and supplies that they will need while in quarantine that is separate from the rest of their belongings.


Who to Contact
We hope that this letter will answer many questions that you may have about back to school logistics. If you need assistance or have further questions, please know that we are here to help and eager to do so. Most questions can be fielded by the Deans’ Office, which will be your primary point of contact, however, we’ve also provided information below for individuals who can answer more specific questions related to their particular departments.

We look forward to seeing you soon and are grateful for your continued partnership and understanding as we prepare for the year ahead, the challenges we’ll face, and all that we will achieve, together.

Thank you,

David Racine 
Dean of Students
719-391-5233

MacKenzie Kuiper
Assistant Dean of Students
719-391-5219

Additional Contacts

Virginia Herndon
Director of Health Services
719-391-5225

Deb Prantl
Director of Studies
719-391-5343

Steve Tulleners
Director of Athletics
719-391-5302