DEM Weekly Snapshot

Weekly Snapshot

Week of July 26, 2021 | Edited by: Meredith Lew Tan

Mobile Email Access Moving to Intune

UCSF IT is changing the way we access our mobile email to make it more secure. All UCSF mobile email users are moving to an access management system called Intune. You need to enroll your mobile device in Intune by August 31 to maintain access to your UCSF email, calendar, and contacts using either your native mobile apps or Outlook Mobile.

Enrolling is easy. Follow the simple instructions at Enroll Your Mobile Device in Intune Company Portal (requires MyAccess). Please enroll every mobile device you will use to access your UCSF email.

If you need assistance, please contact the IT Service Desk at help.ucsf.edu, call 415-514-4100, or reference the links below.

Intune FAQ: https://it.ucsf.edu/how-to/intune-frequently-asked-questions
Outlook for iOS: https://it.ucsf.edu/how-to/outlook-mobile-ios
Outlook for Android: https://it.ucsf.edu/how-to/outlook-mobile-android

What Happens if I Don't Enroll in Intune?

Once ActiveSync is disabled you will lose access to your UCSF email, calendar, and contacts from the iOS and Android native apps. You will be able to access your UCSF account from mobile web at email.ucsf.edu, or using the Microsoft mobile apps without Intune. If you use the Microsoft mobile apps without Intune you will be required to set up a PIN for each Microsoft mobile app, and you won't be able to copy or print from Microsoft mobile apps.

BearBuy, P-Card, and MyExpense

Purchasing is a part of all our roles, whether it be identifying lab supplies needed, submitting requests to your lab manager, registering for conferences, and a host of other purchasing activities needed to keep our research operations going. We each have a responsibility to be good financial stewards of our funds. Below is information about each of our three purchasing avenues, along with resources to help with each.

BearBuy

BearBuy is the UCSF campus eprocurement system. There are training materials that will help you use BearBuy to place orders with suppliers and pay invoices.

BearBuy should be your first destination for purchasing and extra effort given to locate necessary items or services within the system. Lack of planning for lead time with a BearBuy cart is not a justification to utilize the P-card or MyExpense. Justin and Susan are both BearBuy cart approvers. Justin is the only approver for meeting/entertainment expenses. Please allow 1-2 business days for review by Justin and Susan.

Procurement Card (P-Card)

Our division Procurement Card is managed by Vanessa. If an item is not available in BearBuy, connect with Vanessa regarding the use of the P-card is the next step. Reasons to use the P-Card may include conference registration fees, professional organization membership fees, software license fees, manuscript fees, and books/training materials. A full list of restrictions is available online.

To request procurement card purchases, please submit a P-Card Request to Vanessa.

MyExpense

MyExpense is the UCSF campus automated reimbursement system for employee travel and non-travel, and guest travel expenses. MyExpense is available through MyAccess.

MyExpense should be the last choice when purchasing items for work since it is primarily intended for travel related reimbursement. There are exceptional reasons to use MyExpense for reimbursement requests that are outside of travel; however, exceptions should be obtained from Justin prior to making the purchase. Justin reviews and approves all MyExpense requests.

Additionally, you may want to review the Supply Chain Management Procurement 101 for a series of training pages take you through some of the guidelines, policies, and useful references you need to purchase goods and services at UCSF.

If you have a purchase need of any kind, please start by connecting with your Lab Manager for guidance on which purchase process and appropriate chart of account(s) to use and with your PI for pre-approval. If you have additional questions or need clarity about allowable expenses on a grant, please reach out to your PI, Lab Manager, and Susan.

This information is also available on our DEM Intranet under the Finance header for your reference.

Thank you for doing your due diligence to ensure our purchases are well documented and follow appropriate processes.

Announcements

Applications are open for the 8th PRISM Cohort

PRISM (Postdoctoral Recruitment Initiative in Science and Medicine) is an opportunity for select late-stage graduate students from broadly diverse backgrounds to explore postdoctoral training at Stanford. PRISM gives you direct support with support and initiatives such as: interviewing with potential mentors, getting the inside scoop on postdoctoral training at Stanford from current postdocs, and even accessing professional development to score the best postdoc match for them! For more information on our program and/or to apply, please visit their webpage by clicking here.

Rewatch the panel discussion to hear LGBTQ+ STEM professionals share their unique challenges and experiences and offer advice both for fellow LGBTQ+ scientists and for how institutions can support them.

Skillsoft Online Learning Resource

Skillsoft is an online source for learning including hundreds of e-courses and videos on multiple topics, available twenty-four hours a day at no charge. To learn more and begin exploring Skillsoft, visit the Learning and Organization Development website.

Visit the Training and Events page to stay informed about upcoming learning and development opportunities.

UCSF COVID-19 Policy

Effective immediately, UCSF has made the following policy changes:

Everyone – regardless of vaccination status – must wear a mask or face covering at all indoor locations, while standing in line for or riding in campus shuttles.
Regardless of vaccination status, any prolonged exposure (unprotected exposure within six feet for 15 minutes or longer) to a person with confirmed COVID-19 infection will require a 10-day quarantine until cleared for work or study by Occupational Health Services (OHS) or Student Health and Counseling Services (SHCS). Employees should call the COVID Hotline at (415) 514-7328 for assessment and instructions.
Students should send a secure message to the COVID-19 nurse through their personal health portal.
Wash your hands frequently. This continues to be an effective way to limit infections and virus transmission.

Recent Publications

Dr. Tim Henrich was interviewed about a new theory that reactivated older viruses are driving some of the coronavirus' debilitation symptoms in The Wall Street Journal.

Dr. Tim Henrich discusses the treatment of COVID-19 long haulers in Nature.

Diversity, Equity, and Inclusion Resource

Developing Quality Conversations About Diversity, Equity, and Inclusion

"Organisations – including business schools – are increasingly focused on expanding their DEI capabilities. Consider these best practices for productive conversations around DEI.

For decades, it has been commonplace for diversity, equity and inclusion (DEI) advocates to feel their voices were unheard and strategies not acted upon by their organisations’ senior leadership. Fortunately, that seems to have changed, at least for now. The killing of George Floyd and the Black Lives Matter upsurge that followed, as well as the manifold inequalities laid bare by the Covid-19 pandemic, have surely contributed to what promises to be a banner year for corporate consciousness around DEI."

Click here to continue reading the blog post on Knowledge INSEAD by Modupe Akinola of Columbia Business School, Erin Kelly of MIT Sloan, Zoe Kinas of INSEAD Associate Professor of Organisational Behaviour, and Michael Norton of Harvard Business School