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MARCH 2022 BOARD MEETING REPORT
The March 2022 WCA Board of Directors meeting took place Wednesday, March 30, 2022 at the Swim & Racquet Center Community Room. The Board took action on the following items.
Landscape Screening Project at Fiddler’s Ridge
The Board authorized an expense not to exceed $2,500 for the installation of trees to provide visual screening along the trail near the entrance to Fiddler’s Ridge neighborhood. There will be eight trees installed; four Green Giant Arborvitae and Nellie Stevens Holly.
Trail Improvements for 2022
The Board authorized an expenditure not to exceed of $120,000 for the repair/repaving of approximately 7,500 linear feet, or about 1 and 1/3 miles of the trail system. This represents about 10% of the entire trail network. The contractor will remove or cut all visible roots and root heaves, then pave with an average of 2” compacted asphalt; gravel shoulders are included for certain designated areas as needed. A list of the trail areas to be completed is HERE.
Drain, Clean & Refill Project for the AFC Indoor Pool
The Board authorizing funding for the draining, cleaning, and refilling of the AFC Indoor Pool in an amount not to exceed $6,500. This work is being done this coming week while the AFC Indoor Pool is closed for the deck resurfacing. The level of Total Dissolved Solids (TDS) in the water is very high. While that might sound terrible, high TDS is not unsafe for swimmers; however, it does present the water as dull, and it creates a salty taste. The only way to lower TDS is through water replacement. While the pool is drained, the contractor can also address the discoloration around the floor returns, repair the underwater pool lights, and replace the main drain gates at the bottom of the pool.
Construction Administration Services Contract for the SRC Project
The Board authorized the Construction Administration Services Contract with A. Morton Thomas for the SRC Project in an amount not to exceed $222,000. This contract is for construction administration services related to the actual building period of the project. The contract covers managing the budget, the schedule, quality control and quality assurance, safety matters, and environmental compliance. (The Association also has our own, independent Owner’s Representative that oversees and manages the project for the community.)
Transfer of Funds from the Operating Account to the Reserve Account
This is a monthly administrative action that must be approved by the Board. The Board approve moving $70,000 from the Operating Account to the Reserve Account, and represents the February and March 2022 monthly accrued contributions. With this $70,000 transfer, the Reserve balance is now $354,944.94.
Hydrilla Management Update
An update on the latest news on hydrilla management was presented by Member Mark Cacamis. Mark is the WCA’s lead representative to the Reservoir Hydrilla Management Group (RHMG) and, by definition, also serves as a member of the Environmental & Maintenance Committee. The main news here is that the county will be installing 3,500 grass carp into the reservoir this spring. That amount will have a little bit of an impact on the hydrilla this year; however, this addition of carp will have its largest impact seen in 2023. Click HERE for a copy of the full report, including the county's Powerpoint presentation.
Continued Review of the Woodlake Community Association Policy Book
The Association has a policy book made up of all of the various policies that the multiple Boards of Directors have created over many years. These policies are reviewed on an annual basis. Some of the policies discussed so far this year have covered the topics of: the Authority Matrix (sets amounts/limits of spending and authorization requirements); Collection of Assessments; Credit Card use for payments; Alcohol use at amenities; Pool Attendance; Parking; Social Media; and the creation of an Election Policy. Recommended policy changes will be published over the next two weeks for review and comment by the membership. Adoption of any policy changes will be considered at the April Board of Directors meeting. Click HERE for an index of the current policies.
JANUARY FINANCIAL REPORT
Click HERE
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